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Legal Administrative Assistant

Confidential Law Firm

35 Attorneys; 35 Staff

Reports to:          Director of Administration        

LOCATION:             Chicago, IL

EDUCATION:      Associates or Bachelors Degree
EXPERIENCE:        Civil litigation experience required

DESCRIPTION:        Our high-profile law firm is seeking a Legal Secretary with strong civil litigation experience for our downtown office. In our fast-paced environment, you will need to be proactive, have the ability to multi-task and work independently. Strong interpersonal and organizational skills required. Please send your resume and cover letter in confidence.         

SEND RESUMES/APPLY TO:        lawfirmhumanres@gmail.com

Posted: January 9, 2018 


Litigation Legal Secretary

Fox Swibel Levin & Carroll LLP - Sole

28 Attorneys; 19 Staff

Reports to:         e-Billing Supervisor  

LOCATION:       200 W. Madison St. Ste. 3000

EDUCATION:         High school diploma or equivalent

EXPERIENCE:         Minimum 3 years legal experience in the Litigation Practice

DESCRIPTION:              Business law firm in the Chicago loop is looking for a full-time litigation legal secretary with a minimum experience of 3 years in general litigation. Strong knowledge of Microsoft Office 2010 is required. Knowledge of Juris and iManage is a plus. Candidates should be highly-organized and proactive, with excellent decision-making and problem-solving skills. The successful candidate's daily tasks would include organizing and maintaining files, maintaining attorneys' schedule, preparation of correspondence and legal documents, e-filing of pleadings, time entry, and preparation of monthly billing. Salary commensurate with experience. Knowledge, Skills, Abilities: • Excellent oral and written communication skills. • Outstanding interpersonal skills. • Willingness to work as a “team player”. • Strong organizational skills with the ability to work independently on file organization. • Excellent computer skills, intermediate to advanced word processing skills preferred. • Familiarity with document management systems, electronic research tools and/or basic database skills. • Organized, detail-oriented, flexible with an ability to multi-task and change directions in a fast-paced environment, coupled with the ability to work effectively and independently under pressure. • Ability to maintain a high level of confidence. Interpersonal Related Attributes: • A real team-player, relates well with others • Positive attitude • Willingness to work in tandem and back-up other litigation secretary while out of office or busy. • Professional appearance Benefits: We offer a generous benefits package which includes: medical/dental; 401(K), life insurance; transportation fringe benefit program; generous PTO (paid time off policy); and disability policies.

SEND RESUMES/APPLY TO:        careers@foxswibel.com

Posted: December 20, 2017 


Executive Legal Secretary

Hinshaw & Culbertson LLP - Main Office
465 Attorneys; 475 Staff firmwide
Reports to the Partner-In-Charge
LOCATION: 222 N. Lasalle St., Ste. 300, Chicago, IL 60601
EDUCATION: Bachelor's Degree preferred.
EXPERIENCE:  Ideal candidate will have 5+ years of litigation experience at a national law firm in the practice areas of health care and medical malpractice including thorough knowledge of courts and processes, a strong comfort level handling e-filing, and 2+ years of experience supporting a partner with administrative management responsibility within a national law firm. Ideal candidate will also be proficient in relevant software programs including Microsoft Office 2010 (Word, Outlook, Excel and PowerPoint). Experience with iManage, e-Time, Intapp Open and Chrome River.
DESCRIPTION: Hinshaw & Culbertson LLP is a leading national law firm with over 20 business centers in the United States. With approximately 500 lawyers and 1,000 personnel, we are a traditional, yet innovative and diverse Firm and our people are our highest priority. Our Chicago office is looking for an experienced and professional legal secretary/executive assistant to provide high-level support to the Partner-in-Charge of the Firm's Chicago office with an active litigation practice in the areas of health care and medical malpractice. This individual will also support additional attorneys in a well-balanced assignment which will provide variety and a great opportunity to work with a terrific team at a wonderful law firm. Essential Functions Include:
- Utilizes strong organizational and communication skills as well as attention to detail to assure projects and assignments are completed accurately, efficiently and productively.
- Compiles information and prepares reports and correspondence based on verbal instructions and performs research on various administrative subject matters.
- Handles highly-sensitive information with discretion and diplomacy related to legal, business, financial and administrative matters and maintains client and firm confidentiality at all times.
- Maintains calendar/meeting schedules including related document preparation and meeting setups.
- Types, edits and files (and at times composes) correspondence, administrative reports, pleadings and other documents.
- Opens new files, checks conflicts of interest and maintains client and administrative files.
- Handles time entry and billing, working closely with billing and collections personnel.
We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development. As an EOE/AA employer, Hinshaw &Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.
Apply Online By Visiting: http://hinshawlaw.applicantstack.com/x/apply/a2j6h4hd1abv/aaeq
Posted: December 3, 2017


Legal Secretary

Jones Day - Branch Office
170 Attorneys; 100 Staff

Reports to the Human Resources Manager
LOCATION: 77 W. Wacker Drive, Suite 3500, Chicago, IL 60601
EDUCATION: High school diploma - Some college or degree preferred
EXPERIENCE: Required Qualifications:
• Expertise in Windows and MS Office applications
• Strong organizational, time management and attention to detail skills
• Ability to meet deadlines and respond to changing priorities
DESCRIPTION: Summary of Essential Duties and Responsibilities: The Legal Secretary is responsible for providing secretarial and administrative support to attorneys and other specialized assistance to administrative personnel. Responsibilities include strong written and oral communication skills; strong scheduling skills; ability to interact with clients; strong technology skills including ability to learn new databases, perform research on the internet; and to perform functions associated with administrative tasks including time and expenses; travel; ability to assist in document management for cases; excellent litigation skills. Position is full-time, M-F 9:00 am to 5:00 pm with overtime as needed.
Send Resumes to/Apply Online By Visiting: www.jonesdaycareers.com
Posted: November 19, 2017