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Legal Secretary - Litigation

Jackson Lewis PC – Branch Office

32 Attorneys; 52 Staff

Reports to:           Office Administrator     

LOCATION:          150 N. Michigan Avenue, Ste 2500          

EDUCATION              High school diploma or equivalent

EXPERIENCE:              Minimum 3- 5 years as a litigation secretary Must be proficient in MS Office Suite 2010 (Word, Excel, PowerPoint and Excel) Must be familiar with state and federal rules and procedures Must have a solid understanding of technical legal terminology and court filings Must have a strong ability to write and communicate effectively, tactfully and professionally with employees, clients and attorneys. Ability to work under pressure and perform multiple tasks simultaneously on a daily basis. Excellent organizational skills, attention to detail, proofreading, time management and proactive work ethic.

DESCRIPTION:         Provide secretarial support to attorneys including, but not limited to, preparation of legal documents, correspondence and pleadings from draft or dictation to proofread final. Will also be responsible for making travel arrangements, processing expense reports and client billing. Other duties including managing attorneys' calendars, coordinating meetings and depositions, maintaining files and perform other administrative duties as assigned.   

SEND RESUMES/APPLY TO:   ChiRecruit@jacksonlewis.com

 Posted: July 14, 2017


Corporate Secretary

Confidential – Sole Office

42 Attorneys; 29 Staff

Reports to:         Administrator       

LOCATION:     Chicago, IL             

EDUCATION            High School or Equivalent

EXPERIENCE:            2 to 5 years

DESCRIPTION:             Well established, mid-size law firm seeks legal secretary with 2 to 5 years corporate experience. Ideal candidate will be a self-starter, highly organized with a professional but pleasant demeanor and appearance. Must be able to work under pressure and with deadlines, with little oversight, while producing the highest quality work product. Must be proficient in MS Office, able to handle heavy redlining. Competitive salary and benefits; convenient downtown location and collegial office atmosphere. Duties include: Draft, edit and transmit complex documents relating to corporate transactions including loan documents, corporate formations and commercial real estate transactions. Complete revisions to various corporate documents. Enter and spellcheck attorney time, prepare and update client files, enter docketing for assigned attorneys, keep matter files organized and filing up to date. Scan, mail and fax documents as needed. Organize prospect and client lists. Schedule and organize meetings and assist with event coordination. Provide back-up support for additional attorneys as needed. Occasional coverage at reception as needed.

SEND RESUMES/APPLY TO:        recruiter60611@gmail.com

 Posted: July 13, 2017


Litigation Secretary

Confidential – Sole Office

42 Attorneys; 71 Staff

Reports to:         Administrator       

LOCATION:     Chicago, IL             

EDUCATION            High School or Equivalent

EXPERIENCE:            2 to 5 years

DESCRIPTION:            Well established, mid-size law firm seeks legal secretary with 2 to 5 years litigation experience. Ideal candidate will be a self-starter, highly organized with a professional but pleasant demeanor and appearance. Must be able to work under pressure and with deadlines, with little oversight, while producing the highest quality work product. Must be proficient in MS Office, able to handle heavy dictation and filing. Competitive salary and benefits; convenient downtown location and collegial office atmosphere. Family Law experience highly desired. Duties Include: Assist with client intake Accurately edit documents and the assembly of pleadings, exhibits and pleadings indexes Schedule and track appointments; maintain docket Maintain and prepare files for court appearances Organize and produce documents for discovery Assist with trial preparation Set up and maintain client files Dictation Provide limited back up for receptionist

SEND RESUMES/APPLY TO:        recruiter60611@gmail.com

 Posted: July 13, 2017


Litigation Secretary

Brady, Connolly & Masuda, P.C – Main Office

37 Attorneys; 26 Staff

Reports to:           Human Resources Manager    

LOCATION:                 10 South LaSalle Street 

EDUCATION           College Degree preferred or equivalent working experience.

EXPERIENCE:           • 4+ years experience in civil litigation, • E-filing knowledge required, • Must type 65+ wpm, • Proficient in Microsoft Office and document management systems, • Extremely organized and detail-oriented, • Possess excellent written and oral communications, • Ability to prioritize workload in a fast-paced environment working with time constraints.

DESCRIPTION:           Brady, Connolly & Masuda’s Chicago office is seeking a full-time litigation secretary to support our Civil Litigation team. This position includes, but is not limited to the following responsibilities: • Transcribing documents through Winscribe dictation, • Typing pleadings, briefs, discovery, agreements, • Preparing documents accompanying court filings, • Knowledge of state and local court forms and procedures, • Knowledge of medical terminology, • Coordinate meetings, hearings, and depositions, client conferences, • Maintaining internal firm files on attorneys' matters, and providing assistance to other attorneys with overflow work. Salary commensurate with experience.
SEND RESUMES/APPLY TO:       recruit@bcm-law.com

 Posted: July 11, 2017


Secretary

Seyfarth Shaw LLP – Branch Office

850 Attorneys; 2000 Staff

Reports to:            Secretarial Supervisor

LOCATION:       233 South Wacker Drive, Suite 8000 Chicago, IL 60606
EDUCATION     N/A    

EXPERIENCE:         At least 5 years of legal experience legal. - Ability to manage vendor invoices. - Proofreading, attention to detail and solid grammar a must. - High degree of proficiency with Outlook a must. - High degree of proficiency with Word preferred. - Experience with class action litigation a plus. Skill Requirements: Typing speed/accuracy: 70 wpm with accuracy. Proficiency in Microsoft Programs (Word, Outlook, Excel). Legal citation and legal terminology expertise. Excellent grammatical and spelling skills. Familiarity with Carpe Diem, Elite, DeltaView, document management systems or similar technology.

DESCRIPTION:       This position performs a variety of secretarial and/or administrative duties for assigned attorneys/paralegals. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. Job Description - Inputs, revises and finalizes correspondence, memoranda and other legal documents. Drafts routine correspondence, memoranda and other documents. - High degree of proficiency with PACER and e-filing procedures . - Proofreads documents and checks for appropriate formatting, spelling and grammar. - Receives, reviews and prints electronic faxes. Delivers paper faxes as necessary. - Sorts, dates and reads incoming mail. Prepares documents and packages for mail, messenger and overnight delivery. - Prepare expense reports, manage vendor invoices, mailings, and travel arrangements - Completes client/matter forms. Requests conflicts of interest checks. Opens new files. - Maintains all client and general files. Conducts periodic review for possible storage of old files and prepares files to be closed. - Coordinates and follows through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services). - Provides overflow assistance and secretarial support for Secretarial Team Members’ attorneys and paralegals. - Other duties and projects as assigned. - Reviews and edit bills as necessary.

SEND RESUMES/APPLY TO:      https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Secretary_170204

Posted: July 5, 2017


Senior Executive Assistant

The Boeing Company – Main Office

19 Attorneys; 21 Staff

Reports to:          Administrative Manager – Chicago Law Department

LOCATION:         100 N. Riverside, Chicago, IL 60606

EDUCATION           See Job Requisition   

EXPERIENCE:      7 or more years' related experience      

DESCRIPTION:         Boeing's Law Department is looking for a senior (level D) Executive Assistant based in Chicago, Illinois, to join the Corporate (CORP) group. This position resides within the Law Department, and provides support to a busy Vice President, attorneys, and paralegals in a variety of administrative areas such as: schedule management, travel arrangements and expense reporting, document/presentation generation, and phone coverage.   

SEND RESUMES/APPLY TO:        For more information about this opportunity, please visit Boeing Careers website at http://boeing.com/careers/ and search for Requisition #1700007749

Posted: June 12, 2017


Legal Assistant

Nicolaides Fink Thorpe Michaelides Sullivan LLP – Main Office

28 Attorneys; 17 Staff

Reports to:         Office Administrator

LOCATION:         10 S. Wacker Dr., Chicago, IL 60606

EDUCATION             College degree preferred or equivalent working experience   

EXPERIENCE:           Minimum of 5 years experience in a law firm environment. Litigation and Appellate experience required. Applicants must be technically advanced in Word, Excel and PowerPoint. Typing of 70 wpm, excellent grammar and punctuation.

DESCRIPTION:           Nicolaides Fink Thorpe Michaelides Sullivan LLP is currently seeking a Legal Assistant in our downtown Chicago office. Applicants must have at least 5 years of litigation experience. You will need to be knowledgeable regarding filings and requirements in Illinois, Appellate Briefs and demonstrate the ability to execute tasks including but not limited to: transcribing legal documents, policy language, correspondence, accurate revisions, billing, assisting with travel planning and expenses, including itineraries. This is a position that performs a variety of legal assistant duties, candidates must be a team player, flexible regarding work tasks and have a desire to be a right hand to our partner. Ability to effectively communicate with clients, Firm attorneys and other personnel while representing the Firm with a positive and approachable demeanor are a must. If you meet the above requirements, enjoy a variety of responsibilities and projects, appreciate the value of a team and service-oriented environment and are passionate about the work that you do, please contact us by sending your resume, including salary requirements to hr@nicolaidesllp.com. No phone calls please. We are an Equal Opportunity Employer-M/F/D/V. Please note that Nicolaides Fink Thorpe Michaelides Sullivan LLP is not accepting applications or resumes from search agencies. Any resumes submitted by search agencies will be immediately discarded.

SEND RESUMES/APPLY TO:       hr@nicolaidesllp.com

Posted: June 10, 2017


Intellectual Property Secretary

Seyfarth Shaw LLP – Branch Office

850 Attorneys; 2000 Staff

Reports to:   Secretarial Supervisor          

LOCATION:       233 South Wacker Drive, Suite 8000 Chicago, IL 60606
EDUCATION       N/A

EXPERIENCE:      Five to seven years of patent, trademark, and IP litigation experience; law firm experience a plus Knowledge of PTO practices and procedures, docket reports and TESS system Excellent organizational, interpersonal, verbal and written communication Strong attention to detail Ability to work independently and take the initiative to accomplish objectives in a timely manner while demonstrating professionalism Must be a team player while effectively and efficiently use firm resources
DESCRIPTION:        Dynamic self-starter in an exciting work environment. This position participates as a team member in our Patent and Trademark Group as secretarial support to assigned attorneys and others as needed. Job Description Assist attorneys in the preparation and filing documentation with the US Patent and Trademark Office and PCT filings Reconcile U.S. Patent and Trademark Office deposit accounts Work with various foreign agents to file direct national applications Prepare new client screening applications and conflict checks Prepare a variety of routine correspondence and administrative forms Other projects as directed Electronic Court filing experience with various U.S. Federal Courts

SEND RESUMES/APPLY TO:           https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Intellectual-Property-Secretary_170177

Posted: June 3, 2017