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Legal Administrative Assistant

Shook, Hardy & Bacon- Branch  Office

23 Attorneys ;16 Staff

Reports to:  Office Administrator

LOCATION:     111 S. Wacker Drive, Chicago, IL

EDUCATION:   High School diploma or GED and five years related experience or; ALS, PLS or CPS certification or paralegal certificate with three years related experience. A Bachelor's degree is preferred.

EXPERIENCE:  Ability to type 50 WPM. Must have skills in Electronic Court Filing (ECF). Advanced knowledge in Microsoft Word (styles, tables, Table of Authorities & Table of Contents), Excel (charts/graphs/tables), PowerPoint, Outlook and Carpe Diem. Must have basic knowledge of legal terminology. Skilled in the use of a redlining tool. Working knowledge of case management and litigation support databases. Experience and knowledge in docket management systems. Must be able to use legal citations and apply to firm documents. Required to obtain PLS or CPS certification prior to promotion to Level III-Assistant. Ability to anticipate, identify, and proactively implement actions that allow timekeepers to be efficient and effective in serving client needs. Shares knowledge and mentors others on technology applications and firm/division processes.

DESCRIPTION :   Projects an image that reflects the professional nature of work done by the firm. Prepares and/or reviews for accuracy reports, documentation, general and/or legal correspondence and papers of a legal nature such as wills, trusts, summonses, complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, patent and trademark applications. Accurately drafts and/or writes routine reports and correspondence. Manages timekeeper calendar (Outlook) and assists in meeting deadlines.

Provides clerical, administrative, and organizational support including but not limited to entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance. Prioritizes workload in an efficient and effective manner. Participates in on-going training sessions to enhance his/her technical skills. Stays informed of all firm policies and standardized procedures and applications. Assists Legal Support Assistant Trainees by providing training, mentoring, and quality assurance. Interacts with clients in a way that supports great client service and relationships.

SEND RESUMES/APPLY ONLINE:   staffrecruiting@shb.com

Posted :  March 5, 2019

Part-Time Legal Assistant

Hall Prangle &Schoonveld, LLC- Branch  Office

3 Attorneys ; 2 Staff

Reports to:  HR Director

LOCATION:     Wheaton, IL


EXPERIENCE:  Qualifications:  • 4-5 years as a Legal Assistant within a law firm supporting attorneys practicing medical malpractice defense litigation or other defense litigation. • Highly proficient using MS Office Suites: Word, Excel, Outlook, Billing Software, and On-Line Document Management Software. • Expertise in using Outlook Calendars for scheduling and maintaining attorneys' busy court schedules. • Experience in creating and maintaining legal documents, formatting, inputting, editing, retrieving, and copying; coordinating case preparation. • Typing speed of 65 WPM is a required minimum. • Must be highly organized, able to juggle competing priorities. Fast paced environment. • Strong time management skills and strong attention to detail. • Excellent communication and organizational skills

DESCRIPTION :   Responsibilities: • Maintains attorneys' calendar. Schedules court appearances, client meetings, depositions and other engagements. Ensures there are no scheduling conflicts and notifies attorneys of pending deadlines. • Serves as intermediary between attorneys, firm personnel and the courts, relaying communications between each group. • Generates all correspondence. • Assists with logging and distributing of incoming and outgoing mail. • Prepares and sends subpoenas, notices and other legal documents to  appropriate parties. • Creates and maintains client files, records, logs and any other information in relation to case file. EOE. Friendly atmosphere with competitive benefits package. Please include salary requirements with your application. Job Type: Part- time (Monday, Wednesday, Friday)


Posted :  March 5, 2019

Labor & Employment Secretary

Seyfarth Shaw- Main Office

800 Attorneys ; 1200 Staff

Reports to:  Supporting Attorney

LOCATION:     Chicago, IL

EDUCATION:  Typing speed/accuracy:  70 wpm with accuracy. -Proficiency in Microsoft Programs (Word, Outlook, Excel). -Legal citation and legal terminology expertise. -Excellent grammatical and spelling skills. -Familiarity with Carpe Diem, Elite, DeltaView, document management systems or similar technology.

EXPERIENCE:  At least 5 years of legal experience. -Ability to manage vendor invoices. -Proofreading, attention to detail and solid grammar a must. -High degree of proficiency with Outlook a must. -High degree of proficiency with Word preferred.

DESCRIPTION :   Inputs, revises and finalizes correspondence, memoranda and other legal documents.  Drafts routine correspondence, memoranda and other documents. -High degree of proficiency with PACER and e-filing procedures . -Proofreads documents and checks for appropriate formatting, spelling and grammar. -Receives, reviews and prints electronic faxes.  Delivers paper faxes as necessary. -Sorts, dates and reads incoming mail.  Prepares documents and packages for mail, messenger and overnight delivery. -Prepare expense reports, manage vendor invoices, mailings, and travel arrangements -Completes client/matter forms.  Requests conflicts of interest checks.  Opens new files. -Maintains all client and general files.  Conducts periodic review for possible storage of old files and prepares files to be closed. -Coordinates and follows through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services). -Provides overflow assistance and secretarial support for Secretarial Team Members’ attorneys and paralegals. -Other duties and projects as assigned. -Reviews and edit bills as necessary

SEND RESUMES/APPLY ONLINE:   https://recruiting.seyfarth.com/viRecruitSelfApply/ReJobView.aspx?Tag=02f12b46-8669-4870-ba0a-a1d4667383ea&JobID=937

Posted :  March 5, 2019

Legal Assistant Floater

Hall Prangle & Schoonveld- Main Office

70 Attorneys ; 75 Staff

Reports to:  HR Director

LOCATION:     200 S. Wacker, Chicago

EDUCATION:  Minimum of high school degree, some college education desired.

EXPERIENCE:   Proficient in MS Office applications. Must have some litigation experience; satisfactory knowledge of day-to-day operations of a legal office. Strong organizational and communication skills, attention to detail and the ability to prioritize and multitask are required. 

DESCRIPTION :   Role: • Work under the supervision of the HR Director and the Legal Assistant Coordinator and to assist the legal assistants as needed and provide interim coverage for assistants’ extended absences to provide continual and consistent support to the attorneys and the firm.  Will also assist other functions of the firm as needed.  Duties: • Supports legal assistants with overflow work such as drafting and editing documents such as correspondence, reports, discovery, pleadings and subpoenas.  • Will assist with filing, attorney time entry, making edits, proof-reading • Will act as a backup receptionist as needed. • Will assist with other duties or projects as needed.  Hall Prangle & Schoonveld, LLC is an Equal Opportunity and Affirmative Action employer. Candidates must submit a resume and include salary requirements to khull@hpslaw.com to be considered.


Posted :  February 21, 2019

Patent Prosecution Secretary

Banner & Witcoff- Branch Office

58 Attorneys ; 75 Staff

Reports to:   Executive Director

LOCATION:     71 S. Wacker Drive, Suite 3600

EDUCATION:  Assigned Attorneys/HR

EXPERIENCE:   Banner & Witcoff's Chicago office is seeking a full-time patent prosecution secretary.  The candidate must be able to work independently in a fast paced environment, and be able to manage multiple tasks on a daily basis, including meeting strict deadlines. Candidates must be detail oriented, have strong typing, organizational, written and oral communication skills and be a team player.

DESCRIPTION :   Responsibilities include but are not limited to: •Prepare new applications and related documents for filing with the USPTO  •Prepare responses and/or amendments to Office Actions •Prepare formal documents, obtain appropriate signatures, and follow-up as needed •Draft routine correspondence and prepare documents and forms for attorney's review •Retrieve information from USPTO website and other internet research •File Information Disclosure Statements (IDS), maintain citation records for related families as needed •Maintain and respond to docket and stat bar items on a daily basis •Finalize and distribute attorney-client privileged and confidential correspondence •Prepare and forward client reporting letters/emails •Perform conflict checks and open new matter numbers for clients •Assist attorneys with time entries, expense reports, and invoice approvals •Schedule meetings, including webinars, teleconferences and videoconferences, and coordinate meeting space and catering for same •Maintain electronic files for current caseloads  •Assist attorneys with other administrative tasks or special projects as needed  Banner & Witcoff offers a competitive compensation and benefits package, a 35-hour work week (overtime as necessary), business-casual attire, and a friendly office environment. Interested candidates should apply online by sending a resume and cover letter with salary requirements.  Banner & Witcoff is an Equal Opportunity Employer and provides employees with a work environment free of discrimination and harassment. The Firm will not discriminate against any applicant for employment because of race, color, religion, national origin, sexual orientation, sex, age, mental or physical disability, legal citizenship or any other status protected by law. 

SEND RESUMES/APPLY ONLINE:   https://bannerwitcoff.com/careers/open-positions

Posted :  February 6, 2019

Legal Assistant

Robbins, Salomon & Patt, LTD-Main Office

38 Attorneys ; 22 Staff

Reports to:   Executive Director

LOCATION:     180 N. LaSalle Street

EDUCATION: Minimum of high school degree, with either secretarial school or some college education desired

EXPERIENCE:   • Proven working experience as legal assistant or legal secretary with a minimum of five years of experience • Familiarity with law, legal procedures and protocols, and court system • Excellent secretarial and organizational skills • Satisfactory knowledge of day-to-day operations of a legal office • Computer literacy including Microsoft Word • Proficiency in English • Working knowledge of case management software • Ability to juggle multiple activities and work under pressure.

DESCRIPTION :   Providing administrative support to lawyers and enhance office effectiveness• Assist attorneys in preparing for trials and court proceedings • Handling communication with clients, witnesses etc. • Administrative support by keeping track of and organizing all client binders • Locate and develop relevant case information • Type up and file basic legal documents and correspondence • Answer and direct phone calls • Maintain contact lists • Monitor deadlines and juggle calendars • Compile, analyze, and organize information
• Organize and track files from case documents and make them available and easily accessible to attorneys • E-filing court documents • Manage attorney hours and bill to clients. • Assist attorneys outside of your normal supervising attorneys • The above responsibilities are not inclusive and may change at any time.

SEND RESUMES/APPLY ONLINE:   ejaseckas@rsplaw.com

Posted :  January 24, 2019

Litigation Assistant

Huck Bouma, PC- Main Office

45  Attorneys ; 40 Staff

Reports to:   Office Manager

LOCATION:     1755 South Naperville Road

EDUCATION:  Associates

EXPERIENCE:  5 plus years

DESCRIPTION :   DuPage County law firm seeks experienced litigation assistant with 5+ years’ of experience. The ideal candidate should be detail oriented with strong interpersonal, written and oral skills, capable of prioritizing demanding workload and meet deadlines while being able to work independently as well as with a team. Candidate should be proficient in MS Word and possess a strong knowledge of court rules &  e-filing filing procedures at all court levels.  Knowledge of Time Matters and Juris a plus.  We offer a competitive salary and benefit package, including health, and 401(k).  If you are interested and meet our qualifications, please forward your resume, including salary requirements to: attorneys@huckbouma.com

SEND RESUMES/APPLY ONLINE:   attorneys@huckbouma.com

Posted :  January 14, 2019