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Litigation Legal Secretary

Nicolaides Fink Thorpe Michaelides Sullivan LLP- Main office

40 Attorneys; 20 Staff

Reports to:     Office Administrator

LOCATION:     10 S. Wacker Drive, Suite 2100, Chicago, IL 60606

EDUCATION:   High School diploma or equivalent

EXPERIENCE:  A minimum of 5 years of current experience as a litigation legal secretary.

DESCRIPTION :   Nicolaides Fink Thorpe Michaelides Sullivan LLP, a mid-size law firm, seeks an experienced Legal Assistant in the firm's Chicago office.  This is an opportunity to join a growing firm and handle a wide variety of responsibilities within a collaborative, team-oriented and dynamic environment. Candidates will be required to perform a variety of complex legal secretarial and administrative tasks while demonstrating the ability to exercise sound judgment, multi-task and meet deadlines. A self-starter who can work independently and as part of a team and is highly organized and detailed oriented, is a must. Five or more years with increasingly responsible legal secretarial experience is required. Familiarity with insurance clients and claims is desirable, but not necessary. We seek proficiency with MS Word, Outlook, Excel, PowerPoint, and document management systems (NetDocs preferred).  Legal Assistant responsibilities include: •Create, edit, proof and finalize documents accurately and timely and edit and submit monthly case status reports •Generate TOA's/TOC's
•Calendar/docket key dates for a variety of deadlines •Revise, update and coordinate submission on monthly client billing statements •Prepare, submit and monitor a variety of expenses •Assist with travel plans •Manage both state and federal court filings proficiently
•Assist in preparing for meetings, hearings, mediations, and presentations •Support lawyers with organization of case and office materials •Work collaboratively and provide back-up to other Legal Assistants when necessary

If you are qualified, please submit a cover letter, resume and salary requirements in confidence to hr@nicolaidesllp.com. No phone calls, please.  Nicolaides Fink Thorpe Michaelides Sullivan LLP is an Equal Opportunity Employer M/F/D/V. We support and encourage workforce diversity. We do not discriminate on the basis of race, color, gender, religion, age, national origin, sexual orientation, or disability in any of our recruitment, hiring, or placement processes. We will consider for employment qualified applicants with arrest and conviction records and criminal histories pursuant to the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring, and California law.

NOTICE TO LEGAL SEARCH FIRMS: Nicolaides Fink Thorpe Michaelides Sullivan LLP does not accept applications or resumes from placement or search agencies. There are no exceptions to this policy, no contract will be formed and no placement fee will be paid with respect to any resume submitted to the Firm by an agency. Resumes received by agencies will be immediately discarded.

SEND RESUMES/APPLY ONLINE:     hr@nicolaidesllp.com

Posted : September 10, ,2018


Medical Malpractice Secretary

Swanson, Martin & Bell, LLP- Main office

150 Attorneys; 230 Staff

Reports to:     HR/Office Manager

LOCATION:     330 North Wabash, Chicago IL

EDUCATION:   N/A

EXPERIENCE: Defense medical malpractice experience a must

DESCRIPTION :   Heavy medical malpractice assignment with one partner and two associates, includes scheduling depositions, confirming depositions, calendaring dates, time entry, keeping court docket up to date.

SEND RESUMES/APPLY ONLINE:      cdominick@smbtrials.com

Posted : September 4, ,2018


Legal Assistant- Trial Group

Duane Morris LLP- Branch office

53 Attorneys; 36 Staff

Reports to:     Office Manager

LOCATION:     190 S. LaSalle Street, Chicago IL

EDUCATION:   Minimum - High School Diploma

EXPERIENCE: At least 5 years trial secretarial experience. One attorney works remotely, so above average communication skills are necessary.

DESCRIPTION :   Provide secretarial support to two busy trial attorneys. Strong litigation skills required with at least 5 years’ experience.  Heavy scheduling, prioritizing, and organizing.  Must have excellent communication and interpersonal skills to work with attorney located remotely and interface with clients.  Must be proficient in Word 2016, PowerPoint and Excel. 

SEND RESUMES/APPLY ONLINE:      dkkeenan@duanemorris.com

Posted : August 29,2018


Litigation Secretary

Barack Ferrazzano Kirschbaum & Nagelberg- Main office

120 Attorneys; 90 Staff

Reports to:     Attorneys and /or Paralegals

LOCATION:     200 W. Madison, Chicago, IL

EDUCATION:   High School Diploma or equivalent

EXPERIENCE: 1. A minimum of five years’ on the job experience as a legal secretary with litigation experience in a law firm necessary. 2. At a level normally acquired through completion of high school or equivalent, the ability to read and write using proper punctuation, grammar and spelling in order to proof and perform editing of routine law office correspondence and legal documents. Maintain records and filing systems in a highly organized and efficient manner. 3. Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 50 wpm or greater. 4. Ability to organize and prioritize numerous tasks and complete them under time constraints. 5. Work requires a high level of attention to detail with the ability to complete work accurately and in a timely manner.
6. Interpersonal skills necessary to effectively communicate with and to follow instructions from a diverse group of clients, attorneys and staff in person, by e-mail and telephone and to provide information with ordinary courtesy and tact. 7. Work occasionally requires a high level of critical thinking and mental effort while producing a high volume of information and performing other essential duties. 8. Work occasionally requires more than 35 hours per week to perform the essential duties of the position; occasionally requires overtime as needed based on supervisors’ workloads. 9. Advanced knowledge of Microsoft Word required and experience with the following functions/features are required: generating table of authorities; generating table of contents and other indexes; mail merge; Styles; tables (creating and manipulating); multi-level paragraph numbering; document compare, including saving redlines into iManage and sending redlines via email. 10. Basic knowledge of Microsoft Excel required, including creating and formatting spreadsheets, sorting data, simple formulas, mail merges and printing. 11. Basic knowledge of Outlook required, including using email, scheduling and calendar invites, creating distribution lists, and saving email into iManage. 12. Basic knowledge of PowerPoint desired including creating, editing and printing presentations.
13. Experience with basic office equipment. 14. Experience with ELITE Software (time and billing software) desired. 15. Experience with MS Access for storage box maintenance a plus. 16. Experience with iManage. 17. Experience with Nuance PDF Converter or other document conversion software a plus. 18. Knowledge of PACER and other legal software. 19. Knowledge of electronic Table of Authorities program a plus. 20. Basic knowledge of Westlaw a plus. 21. Basic knowledge of Relativity a plus. 22. Ability to download and print documents from a website. 23. Adherence to all firm policies and procedures.

DESCRIPTION : This is a Floating position that will cover attorney/paralegal assignments as needed.  1. Operates a computer, word processing software, copier, transcribes dictation as needed. 2. Prepares correspondence, memoranda and other legal documents from written and oral drafts. Drafts standard correspondence, and other documents. 3. Processes incoming mail; ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery. 4. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. 5. Maintains an organized electronic and/or paper filing system according to department standards. 6. File pleadings/motions including ECF within the court systems (USDC, State, Appellate, etc.).
7. Keep up-to-date on changing court filing requirements. 8. Screens telephone calls and records messages. 9. Makes appointments for immediate supervisor(s). 10. Works closely with administrative support staff (word processing, office services, receptionists, etc.); proofs documents returned from word processing. 11. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. 12. Opens new client/ matter requests, requests conflict of interest checks amongst existing records and clients, and maintains all client and general files. Drafts engagement and audit letters.  Conducts periodic review for possible storage of older files; prepares files to be closed. 13. Enters billable time prior to each month’s end; processes bills; proofs billing sheets; reviews and edits bills; transmits final invoices to the respective clients. 14. Manages travel planning and reimbursement of expenses. 15. Performs overflow typing, time entry and/or photocopying, etc. as time permits and as requested by other attorneys/paralegals and/or the Human Resources Department. 16. Performs miscellaneous job-related duties as assigned.

SEND RESUMES/APPLY ONLINE:      Colleen.cheraitia@bfkn.com

Posted : August 23,2018


Plaintiff's Personal Injury Legal Secretary

Goldberg, Weisman & Cairo- Main office

33 Attorneys; 60 Staff

Reports to:     Office Manager

LOCATION:     1 East Wacker Drive, Chicago, IL  60601

EDUCATION:   High School Diploma required; Bachelor's degree or equivalent education preferred.

EXPERIENCE: Three or more years of direct experience as a Plaintiff's Personal Injury Secretary.

DESCRIPTION :  Plaintiff's Personal Injury Firm seeking an Experienced Legal Secretary to join our Firm.  This individual will work closely with senior partner and should have 3+ years of experience working in a Personal Injury Law Firm. Must be familiar with court rules and procedures, e-filing including Cook County, collar counties and federal court.  Must be able to handle high volume caseload and familiar with all states of litigation from pre-suit through trial. 

SEND RESUMES/APPLY ONLINE:      Tsawyer@justicestartstoday.com

Posted : August 22,2018


Legal Secretary

Jones Day -Branch office

170 Attorneys; 90 Staff

Reports to:        Human Resources Manager

LOCATION:     77 West Wacker, Chicago, IL 60601

EDUCATION:   High School Diploma required.  Some college or degree preferred.

EXPERIENCE:  Expertise in Windows and MS Office applications  Strong organizational, time management and attention to detail skills.  Ability to meet deadlines and respond to changing priorities

DESCRIPTION :  The Legal Secretary is responsible for providing secretarial and administrative support to attorneys and other specialized assistance to administrative personnel. Responsibilities include strong written and oral communication skills; strong scheduling skills; ability to interact with clients; strong technology skills including ability to learn new databases, perform research on the internet; and to perform functions associated with administrative tasks including time and expenses; travel; ability to assist in document management for cases; excellent litigation skills. Position is full-time, M-F 9:00 am to 5:00 pm with overtime as needed.

SEND RESUMES/APPLY ONLINE:      https://www.jonesdaycareers.com

Posted : August 21,2018


Real Estate Legal Assistant

Polsinelli PC- Branch Office

 105  Attorneys; 60 Staff

Reports to:        Office Administrator

LOCATION:     150 N. Riverside Plaza, Suite 3000, Chicago IL 60606

EDUCATION:   High School Diploma or Equivalent

EXPERIENCE:  5+ years’ experience as a legal administrative assistant directly supporting attorneys in a law firm environment.

DESCRIPTION :   Polsinelli PC seeks to hire a highly-skilled Legal Administrative Assistant to become an important team member of the firm Real Estate Practice Group in their Chicago office. This is a tremendous opportunity for an individual who is the right fit and would enjoy providing superior client service on a daily basis. REQUIREMENTS: - 5+ years’ experience as a legal administrative assistant directly supporting attorneys in a law firm environment. - Strong interest in the real estate field of law, knowledge of real estate documents and the transactional process, including editing and compiling documents and closing binders, recording documents, obtaining signatures, etc.- Meticulous attention to detail and strong sense of pride in personal work product. - Proven success as a positive team player as well as an independent worker. - Proven track record of dependability, dedication, confidential handling of all matters and outstanding work product.  SKILLS- Excellent computer skills including: Word, Excel, Outlook, iManage/FileSite, Carpe Diem, Elite, PowerPoint and Internet searches. - Superior typing and word processing skills. - Outstanding oral and written communications skills. - Top-level customer service skills.- Ability to multi-task and balance multiple projects and priorities simultaneously. This is a golden opportunity to join a dynamic and growing firm, office, practice group and team. If this sounds like a good fit for you and a position which you would enjoy, please submit your resume and a cover letter. Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

SEND RESUMES/APPLY ONLINE:      https://www.polsinelli.com/careers/staff-recruiting

Posted : August 8, 2018 


Junior Administrative Assistant

Confidential- Sole Office

42  Attorneys; 35  Staff

Reports to:        Administrator

LOCATION:     River North

EDUCATION:   N/A

EXPERIENCE:  1 to 3 years.

DESCRIPTION:  Downtown mid-size law firm seeks highly organized, multi-tasking Junior Administrative Assistant to support secretaries and paralegals within the firm’s corporate group.  Must be proficient at working independently, a self-starter and have 1 to 3 years of experience. Great work environment and benefits package.  The Junior Administrative Assistant will perform a variety of confidential administrative duties to support corporate administrative functions including editing and proofreading agreements, letters, correspondence and other documents.  Must have intermediate skills in Microsoft Word and Microsoft Excel.  Duties include:  Utilize and prepare mail merges and reports in Excel and/or Access, including use of formulas and/or macros.   Organize, scan and/or file documents as requested by administrative assistants and paralegals . Complete revisions to various corporate documents. Enter and spellcheck attorney time, prepare and update client files, enter docketing, keep matter files organized and filing up to date. Scan, mail and fax documents as needed
Provide back-up support for additional attorneys as needed. Provide daily coverage at reception as needed. Other duties as assigned

SEND RESUMES/APPLY ONLINE:       Recruiter60611@gmail.com

Posted : July 30, 2018  


Corporate Legal Assistant

Confidential- Sole

40 Attorneys; 35 Staff

Reports to:        Administrator

LOCATION:           Confidential

EDUCATION:        N/A

EXPERIENCE:         2-5 years' experience

DESCRIPTION:    Downtown mid-size law firm seeks highly organized, multi-tasking corporate legal secretary to work with 3 attorneys.  Must be organized, proficient at working independently, a self-starter and have 2 to 5 years of experience. Great work environment and benefits package. Duties include: Draft, edit and transmit complex documents relating to corporate transactions including loan documents, corporate formations and commercial real estate transactions. Complete revisions to various corporate documents.
Enter and spellcheck attorney time, prepare and update client files, enter docketing for assigned attorneys, keep matter files organized and filing up to date. Scan, mail and fax documents as needed. Organize prospect and client lists.Schedule and organize meetings and assist with event coordination. Provide back-up support for additional attorneys as needed. Occasional coverage at reception as needed.

SEND RESUMES/APPLY ONLINE:        recruiter60611@gmail.com

Posted/Edited: July 6, 2018  


Corporate Legal Assistant

Confidential- Sole

20 Attorneys; 12 Staff

Reports to:        Office Manager

LOCATION:           Confidential

EDUCATION:        High School Graduate

EXPERIENCE:         5+ years' experience

DESCRIPTION:    Small downtown law firm seeks highly organized, multi-tasking corporate legal secretary to work with 4 attorneys.  Must be organized, proficient at working independently, a self-starter and have 5+ years of experience.  Duties include:  Draft, edit and transmit complex documents relating to corporate transactions including loan documents, corporate formations and commercial real estate transactions. Maintain calendars, schedule and organize meetings; prepare attorneys for meetings.  Enter attorney time, prepare and maintain client files.   Scan, mail and fax documents as needed.  Provide back-up support for additional attorneys as needed.

SEND RESUMES/APPLY ONLINE:        wehr12@comcast.net

Posted/Edited: July 5, 2018  


Legal Secretary-Real Estate Practice

Masuda Funai- Main

40 Attorneys; 48 Staff

Reports to:        HR Manager

LOCATION:           203 N. LaSalle St, Chicago, IL

EDUCATION:        High School Diploma; some college preferred

EXPERIENCE:         Ideal candidate will have 4-5 years' experience (real estate experience is a plus), proficiency with Microsoft Office and the ability to work independently.

DESCRIPTION:    Masuda Funai is actively seeking an experienced Legal Secretary to join the firm’s downtown Chicago office. As a vital member of the firm’s Real Estate Practice Group, this position will provide high-level secretarial and administrative support to attorneys and paralegals. For a complete position description, please visit our website at http://www.masudafunai.com/.  We offer a competitive salary and benefits package

SEND RESUMES/APPLY ONLINE:        careers@masudafunai.com

Posted/Edited: June 28, 2018  


Administrative Assistant

CONFIDENTIAL- Sole

40 Attorneys; 35 Staff

Reports to:         Firm Administrator

LOCATION:            River North

EDUCATION:          N/A

EXPERIENCE:         2 to 5 years

DESCRIPTION:    Downtown mid-size law firm seeks highly organized, multi-tasking corporate legal secretary to work with 3 attorneys.  Must be organized, proficient at working independently, a self-starter and have 2 to 5 years of experience. Great work environment and benefits package. Duties include:Draft, edit and transmit complex documents relating to corporate transactions including loan documents, corporate formations and commercial real estate transactions. Complete revisions to various corporate documents.
Enter and spellcheck attorney time, prepare and update client files, enter docketing for assigned attorneys, keep matter files organized and filing up to date. Scan, mail and fax documents as needed. Organize prospect and client lists.Schedule and organize meetings and assist with event coordination. Provide back-up support for additional attorneys as needed. Occasional coverage at reception as needed

SEND RESUMES/APPLY ONLINE:        Recruiter60611@gmail.com

Posted/Edited: June 14, 2018