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Executive Assistant

Ruberry, Stalmack & Garvey- Sole Office

29 Attorneys; 13 Staff

Reports to:        Managing Partner

LOCATION:           10 S. LaSalle St Suite 1800, Chicago  IL

EDUCATION:        Bachelors Degree

EXPERIENCE:      Prior law firm experience would be a plus.

DESCRIPTION:  Mid-sized Chicago Loop law firm is seeking an energetic, competent and flexible self-starter with excellent multi-tasking abilities, to support the Owner and Managing Partner.  Will be the key to keeping the Owner organized by maintaining his calendar and assisting in a variety of administrative tasks.   Responsibilities include, but are not limited to, maintaining the Owner’s and Managing Partner’s calendars and agendas;  receiving and screening/redirecting phone calls; attending and keeping minutes of meetings; managing incoming and outgoing emails; making travel arrangements; handling confidential documents and ensuring they remain secure; preparing correspondence; assisting in the preparation of case documents and trial and mediation presentation.  The ideal candidate must have excellent organizational skills, possess a professional manner and appearance, and have excellent people skills.  Candidates must be skilled in typing/word processing, proficient in Microsoft Word, Excel and Outlook, and have excellent grammar skills.  Prior law firm experience a plus, but is not required.    Please submit resume and cover letter for consideration.

SEND RESUMES/APPLY ONLINE:       hiring.manager@ruberry-law.com

Posted/Edited: July 18, 2018  


Family Law Legal Assistant

Rosenfeld Hafron Shapiro & Farmer- Sole Office

9 Attorneys; 7 Staff

Reports to:        Partner/Office Manager

LOCATION:           221 N. LaSalle, Chicago, IL

EDUCATION:        College

EXPERIENCE:         Five Year Minimun family divorce law

DESCRIPTION:    Assist Partner and two associates with preparation of documents, maintaining calendars. Microsoft Outlook/Word; Timeslips; Excel: Adobe Acrobat Pro (Bates Stamp, redaction, etc) Efiling experience with various courthouses; trial notebook prep.   We will consider qualified applicants who submit response via email or mail - No Phone calls

SEND RESUMES/APPLY ONLINE:        maralyn.owen@rhsflawfirm.com

Posted/Edited: July 11, 2018  


Corporate Legal Assistant

Confidential- Sole

40 Attorneys; 35 Staff

Reports to:        Administrator

LOCATION:           Confidential

EDUCATION:        N/A

EXPERIENCE:         2-5 years' experience

DESCRIPTION:    Downtown mid-size law firm seeks highly organized, multi-tasking corporate legal secretary to work with 3 attorneys.  Must be organized, proficient at working independently, a self-starter and have 2 to 5 years of experience. Great work environment and benefits package. Duties include: Draft, edit and transmit complex documents relating to corporate transactions including loan documents, corporate formations and commercial real estate transactions. Complete revisions to various corporate documents.
Enter and spellcheck attorney time, prepare and update client files, enter docketing for assigned attorneys, keep matter files organized and filing up to date. Scan, mail and fax documents as needed. Organize prospect and client lists.Schedule and organize meetings and assist with event coordination. Provide back-up support for additional attorneys as needed. Occasional coverage at reception as needed.

SEND RESUMES/APPLY ONLINE:        recruiter60611@gmail.com

Posted/Edited: July 6, 2018  


Corporate Legal Assistant

Confidential- Sole

20 Attorneys; 12 Staff

Reports to:        Office Manager

LOCATION:           Confidential

EDUCATION:        High School Graduate

EXPERIENCE:         5+ years' experience

DESCRIPTION:    Small downtown law firm seeks highly organized, multi-tasking corporate legal secretary to work with 4 attorneys.  Must be organized, proficient at working independently, a self-starter and have 5+ years of experience.  Duties include:  Draft, edit and transmit complex documents relating to corporate transactions including loan documents, corporate formations and commercial real estate transactions. Maintain calendars, schedule and organize meetings; prepare attorneys for meetings.  Enter attorney time, prepare and maintain client files.   Scan, mail and fax documents as needed.  Provide back-up support for additional attorneys as needed.

SEND RESUMES/APPLY ONLINE:        wehr12@comcast.net

Posted/Edited: July 5, 2018  


Legal Secretary-Real Estate Practice

Masuda Funai- Main

40 Attorneys; 48 Staff

Reports to:        HR Manager

LOCATION:           203 N. LaSalle St, Chicago, IL

EDUCATION:        High School Diploma; some college preferred

EXPERIENCE:         Ideal candidate will have 4-5 years' experience (real estate experience is a plus), proficiency with Microsoft Office and the ability to work independently.

DESCRIPTION:    Masuda Funai is actively seeking an experienced Legal Secretary to join the firm’s downtown Chicago office. As a vital member of the firm’s Real Estate Practice Group, this position will provide high-level secretarial and administrative support to attorneys and paralegals. For a complete position description, please visit our website at http://www.masudafunai.com/.  We offer a competitive salary and benefits package

SEND RESUMES/APPLY ONLINE:        careers@masudafunai.com

Posted/Edited: June 28, 2018  


Administrative Assistant

CONFIDENTIAL- Sole

40 Attorneys; 35 Staff

Reports to:         Firm Administrator

LOCATION:            River North

EDUCATION:          N/A

EXPERIENCE:         2 to 5 years

DESCRIPTION:    Downtown mid-size law firm seeks highly organized, multi-tasking corporate legal secretary to work with 3 attorneys.  Must be organized, proficient at working independently, a self-starter and have 2 to 5 years of experience. Great work environment and benefits package. Duties include:Draft, edit and transmit complex documents relating to corporate transactions including loan documents, corporate formations and commercial real estate transactions. Complete revisions to various corporate documents.
Enter and spellcheck attorney time, prepare and update client files, enter docketing for assigned attorneys, keep matter files organized and filing up to date. Scan, mail and fax documents as needed. Organize prospect and client lists.Schedule and organize meetings and assist with event coordination. Provide back-up support for additional attorneys as needed. Occasional coverage at reception as needed

SEND RESUMES/APPLY ONLINE:        Recruiter60611@gmail.com

Posted/Edited: June 14, 2018  


Legal Secretary

Schiff Hardin LLP- Main

200 Attorneys; 185 Staff

Reports to:        Secretarial Services Manager

LOCATION:             233 S. Wacker Drive Chicago, IL

EDUCATION:          High School Diploma or equivalent minimun

EXPERIENCE:          Ideal candidate will possess exceptional client service skills, the ability to multi-task and work independently in a fast paced environment. Experience with Microsoft Office 2013 and 5+ years Trusts and Estates background preferred.

DESCRIPTION:     Schiff Hardin LLP seeks a legal secretary for an immediate opening in their Chicago Loop office. In this role you will be supporting attorneys in the Trusts and Estates group. Responsibilities include, but are not limited to, heavy client contact, preparing and organizing billing and file materials in addition to managing the administrative aspects for a busy assignment.  For a complete position description, please visit our website at http://www.schiffhardin.com.   Schiff Hardin LLP offers a competitive salary & benefits package including medical, dental, life, AD&D, disability, 401k and professional retirement plan. Schiff Hardin is committed to equal employment opportunity and diversity in the workplace.  We maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by federal, state or local law.  We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.
Equal Opportunity Employer, Minority/Female/Disabled/Vets/Sexual Orientation/Gender Identity.

SEND RESUMES/APPLY ONLINE:        http://www.schiffhardin.com

Posted: May 30, 2018  


Legal Litigation Secretary

Klein Thorpe & Jenkins- Main

30 Attorneys; 15 Staff

Reports to:        Legal Administrator

LOCATION:             20 N. Wacker Drive Chicago, IL

EDUCATION:          High School Diploma, some college

EXPERIENCE:          5 years minimum

DESCRIPTION:     The Litigation Legal Secretary is responsible for providing secretarial and administrative support to attorneys and other specialized assistance to administrative personnel. Responsibilities include strong written, proofreading and oral communication skills; ability to interact well with clients; excellent litigation skills, strong technological skills, including willingness to learn new databases, and to perform other functions associated with administrative tasks such as time and billing entry. Ability to build strong professional relationships with attorneys and support staff is required. Work independently and as a team member. Excellent attendance and timeliness required. Excellent benefits package. Position is full-time, M-F 9:00 am to 5:00 pm. No phone calls, please.

SEND RESUMES/APPLY TO:        careers@ktjlaw.com

Posted: May 25, 2018