Home > Resources > GCC Job Bank > JB-Secretarial Management & Secretarial

Note:  GCC Job Bank postings are intended for direct response by applicants.  Submissions by professional recruiters may not be considered.

Floater Legal Secretary

Schiller DuCanto & Fleck- Main Office

35 Attorneys ; 40 Staff

Reports to:    Director of Human Resources

LOCATION:     200 N. LaSalle Street, Chicago, IL

EDUCATION:   High School Degree is a Must, college is preferred.

EXPERIENCE:  Minimum 5 years in a law firm is required.  Family Law experience is preferred, but litigation experience is required.

DESCRIPTION :Typing documents, firm standard letters, pleadings, correspondence, and memoranda received via hand-written copy, electronically, Dictaphone, or edited typed work product  Answering telephones - Using ProLaw for accurate entering of time records- Organizing/maintaining sets of files - Preparing Expense Memoranda - Copies, scans and files various client documents - Proofreading of all work to ensure accuracy - Acts as backup to other legal -Secretaries to support additional attorneys when necessary to assist with overflow work - Handles confidential documents with discretion - Dockets dates into docketing software

SEND RESUMES/APPLY ONLINE:    knega@sdflaw.com

Posted : November 14, 2018

Legal Secretary

Vedder Price- Main Office

300 Attorneys ; 500 Staff

Reports to:    Secretarial Manager

LOCATION:     222 N. La Salle Street

EDUCATION:   Associate's degree preferred

EXPERIENCE:  Minimum of three (3) years of legal secretarial experience in a law firm environment working with multiple attorneys

DESCRIPTION :Vedder Price  has an opening in our Chicago office for a Legal Secretary to provide support to attorneys and paralegals in the Corporate and Litigation business practices.  Responsibilities and requirements of this position are as follows:   Document processing and editing; preparing financial transaction documents  Prepare and format legal documents for court filings· Managing travel arrangements· Processing new business intake· Preparing and submitting attorney expenses; inputting attorney time entries
· Handling client billing· Responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, and e-mails; maintaining and updating client files and other tasks

SEND RESUMES/APPLY ONLINE:    ch.Recruiting@vedderprice.com

Posted : October 22, 2018

Legal Secretary

Steptoe & Johnson LLP- Branch Office

35 Attorneys; 30 Staff

Reports to:     Director of Administration

LOCATION:     Chicago

EDUCATION:   High School diploma; college preferred

EXPERIENCE:  5-7 years of experience

DESCRIPTION :   We're looking for a top-notch legal secretary/executive assistant with several years of experience in the commercial litigation practice area.  This is a demanding position supporting a busy partner and 2 to 3 associates.  Are you smart, resourceful and a problem-solver?  Can you communicate clearly and cordially with everyone, both in person and in all manner of written communications (emails, memos, texts, etc.)? When faced with pressure and deadlines are you able to prioritize and multi-task to get the job done? If you are nodding “yes” to these questions this could be a great match!  Of course excellent computer skills, law firm billing experience and demonstrated commitment to teamwork are also required. HS diploma required, college degree preferred.

SEND RESUMES/APPLY ONLINE:    https://www.steptoe.com/en/careers/staff/professional-staff-current-opportunities.html

Posted : October 10, 2018

Legal Secretary

Kutak Rock- Branch Office

6 Attorneys; 12 Staff

Reports to:     Administrative Manager

LOCATION:     Chicago

EDUCATION:   High School (or equivalent) required; college given preference

EXPERIENCE:  Three years’ experience in secretarial field; preference given to legal experience.  Advanced knowledge and understanding of Civil Procedure, Discovery, local court rules and procedures (specifically, Cook County) is preferred. Experience with electronic filing in both state and federal court, and docketing, is preferred. Ability to meet and manage multiple deadlines. Advanced knowledge of Microsoft Word. Experience with Power Point and Excel. Excellent grammar and spelling skills. Ability to use transcription equipment a plus Excellent interpersonal skills with the ability to work well under the pressures of deadlines, prioritize and multi-task, and have the ability to move from one project to another. An aptitude to interface with lawyers, clients and staff

DESCRIPTION :   The successful candidate will support four lawyers in finance and litigation so a wide range of skills and experience is important. The individual will need to be proficient in Microsoft Office products, including Office 2013 and have a minimum of three years’ secretarial or related office experience in a law firm or legal department. DUTIES AND RESPONSIBILITIES Create and/or edits legal documents from handwritten, typed drafts or electronic sources Answer telephones and covers for others during work day
Assist with client matters (as appropriate) through telephone and e-mail Keep records of lawyers’ time and expenses for submission to Accounting Maintain work calendars by scheduling appointments, conference calls, docketing, and other meetings Prepare travel arrangements General office duties, such as preparing copies, printing, organizing workspaces, maintaining supplies, etc. Organize and maintain extensive sets of files, both paper and electronic Must be flexible with hours when work demands; and other duties as assigned

SEND RESUMES/APPLY ONLINE:    http://www.kutakrock.com/Chicago-Legal-Secretary-2018/

Posted : September 28, 2018

Legal Administrative Assistant

Pretzel & Stouffer, Chartered- Sole office

47 Attorneys; 41Staff

Reports to:     Office Administrator

LOCATION:     Chicago

EDUCATION:   High School diploma required. Some college or degree preferred.

EXPERIENCE:  2+ years of experience

DESCRIPTION :   Well-established Loop firm seeking an experienced legal administrative assistant for a senior partner. Candidate must have prior experience with litigation processes. Excellent organizational skills with an ability to multi-task and integrate into a fast-paced environment. Strong interpersonal skills capable of prioritizing a demanding workload and deadlines while being able to work independently as well as with a team.  Must have knowledge of: ∙ Proficiency in Word and Outlook ∙ iManage ∙ Excellent typing and proofreading skills ∙ E-filing County and Federal courts ∙ Familiarity with State and Federal court procedures and rules. Some of the job duties although not inclusive: · Scheduling & maintaining attorneys' calendar · File organization/maintenance · Time entry · Interacting with clients
· Experience with Travel Arrangements · Draft/Revise pleadings & correspondence · Transcription

SEND RESUMES/APPLY ONLINE:     kkerns@pretzel-stouffer.com

Posted : September 26, ,2018

Litigation Legal Secretary

Nicolaides Fink Thorpe Michaelides Sullivan LLP- Main office

40 Attorneys; 20 Staff

Reports to:     Office Administrator

LOCATION:     10 S. Wacker Drive, Suite 2100, Chicago, IL 60606

EDUCATION:   High School diploma or equivalent

EXPERIENCE:  A minimum of 5 years of current experience as a litigation legal secretary.

DESCRIPTION :   Nicolaides Fink Thorpe Michaelides Sullivan LLP, a mid-size law firm, seeks an experienced Legal Assistant in the firm's Chicago office.  This is an opportunity to join a growing firm and handle a wide variety of responsibilities within a collaborative, team-oriented and dynamic environment. Candidates will be required to perform a variety of complex legal secretarial and administrative tasks while demonstrating the ability to exercise sound judgment, multi-task and meet deadlines. A self-starter who can work independently and as part of a team and is highly organized and detailed oriented, is a must. Five or more years with increasingly responsible legal secretarial experience is required. Familiarity with insurance clients and claims is desirable, but not necessary. We seek proficiency with MS Word, Outlook, Excel, PowerPoint, and document management systems (NetDocs preferred).  Legal Assistant responsibilities include: •Create, edit, proof and finalize documents accurately and timely and edit and submit monthly case status reports •Generate TOA's/TOC's
•Calendar/docket key dates for a variety of deadlines •Revise, update and coordinate submission on monthly client billing statements •Prepare, submit and monitor a variety of expenses •Assist with travel plans •Manage both state and federal court filings proficiently
•Assist in preparing for meetings, hearings, mediations, and presentations •Support lawyers with organization of case and office materials •Work collaboratively and provide back-up to other Legal Assistants when necessary

If you are qualified, please submit a cover letter, resume and salary requirements in confidence to hr@nicolaidesllp.com. No phone calls, please.  Nicolaides Fink Thorpe Michaelides Sullivan LLP is an Equal Opportunity Employer M/F/D/V. We support and encourage workforce diversity. We do not discriminate on the basis of race, color, gender, religion, age, national origin, sexual orientation, or disability in any of our recruitment, hiring, or placement processes. We will consider for employment qualified applicants with arrest and conviction records and criminal histories pursuant to the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring, and California law.

NOTICE TO LEGAL SEARCH FIRMS: Nicolaides Fink Thorpe Michaelides Sullivan LLP does not accept applications or resumes from placement or search agencies. There are no exceptions to this policy, no contract will be formed and no placement fee will be paid with respect to any resume submitted to the Firm by an agency. Resumes received by agencies will be immediately discarded.

SEND RESUMES/APPLY ONLINE:     hr@nicolaidesllp.com

Posted : September 10, ,2018

Medical Malpractice Secretary

Swanson, Martin & Bell, LLP- Main office

150 Attorneys; 230 Staff

Reports to:     HR/Office Manager

LOCATION:     330 North Wabash, Chicago IL


EXPERIENCE: Defense medical malpractice experience a must

DESCRIPTION :   Heavy medical malpractice assignment with one partner and two associates, includes scheduling depositions, confirming depositions, calendaring dates, time entry, keeping court docket up to date.

SEND RESUMES/APPLY ONLINE:      cdominick@smbtrials.com

Posted : September 4, ,2018

Legal Assistant- Trial Group

Duane Morris LLP- Branch office

53 Attorneys; 36 Staff

Reports to:     Office Manager

LOCATION:     190 S. LaSalle Street, Chicago IL

EDUCATION:   Minimum - High School Diploma

EXPERIENCE: At least 5 years trial secretarial experience. One attorney works remotely, so above average communication skills are necessary.

DESCRIPTION :   Provide secretarial support to two busy trial attorneys. Strong litigation skills required with at least 5 years’ experience.  Heavy scheduling, prioritizing, and organizing.  Must have excellent communication and interpersonal skills to work with attorney located remotely and interface with clients.  Must be proficient in Word 2016, PowerPoint and Excel. 

SEND RESUMES/APPLY ONLINE:      dkkeenan@duanemorris.com

Posted : August 29, 2018

Plaintiff's Personal Injury Legal Secretary

Goldberg, Weisman & Cairo- Main office

33 Attorneys; 60 Staff

Reports to:     Office Manager

LOCATION:     1 East Wacker Drive, Chicago, IL  60601

EDUCATION:   High School Diploma required; Bachelor's degree or equivalent education preferred.

EXPERIENCE: Three or more years of direct experience as a Plaintiff's Personal Injury Secretary.

DESCRIPTION :  Plaintiff's Personal Injury Firm seeking an Experienced Legal Secretary to join our Firm.  This individual will work closely with senior partner and should have 3+ years of experience working in a Personal Injury Law Firm. Must be familiar with court rules and procedures, e-filing including Cook County, collar counties and federal court.  Must be able to handle high volume caseload and familiar with all states of litigation from pre-suit through trial. 

SEND RESUMES/APPLY ONLINE:      Tsawyer@justicestartstoday.com

Posted : August 22,2018