Note: GCC Job Bank postings are intended for direct response by applicants. Submissions by professional recruiters may not be considered.
Document Center Supervisor
Vedder Price P.C. - Main
300 Attorneys; 550 Staff
Reports to: Secretarial Manager
LOCATION: 222 N. Lasalle St., Chicago, IL 60601
EDUCATION: Associate’s degree or higher preferred
EXPERIENCE: • A professional demeanor with a proven ability to effectively lead, coordinate and implement efficient processes • Ability to operate independently as well as within a team environment and perform duties which require considerable judgment, collaboration and initiative • The ability to problem solve, maintain composure and work well within a high pressure environment • Previous supervisory experience with mid-to large-size departments; minimum five (5) years of prior law firm word processing/document center experience • Advanced knowledge of MS Word which includes Styles, generating TOCs and TOAs solid experience with PowerPoint, Excel, and Adobe
DESCRIPTION: Vedder Price has an opening for a Document Center Supervisor. The Document Center Supervisor will supervise the Document Center and Proofreading Departments which include: coordination of work amongst operators and proofreaders; management of the training and orientation of new operators and the ongoing training of existing staff; implementation of procedures to elevate the department to the highest standards for document production throughout all firm offices. Responsibilities: • Manage workflow within the department to ensure deadlines are met to attorney/timekeeper expectations; coordinate with other department supervisor(s) to ensure smooth transition of work between shifts • Manage daily staff coverage and scheduling of vacations and time off • Review work/projects to ensure the appropriate firm resources are utilized for completion of projects • Work in conjunction with other Document Center Supervisor(s) to monitor operator strengths/areas of improvement • Identify, coordinate and schedule focused training with Training Manager or through use of Document Center resources as needed • Manage the problem-solving of formatting/stability issues of documents within the Document Center or documents brought to the attention of the Document Center; • Function as immediate back-up to the Secretarial Manager for assistance with coverage for overflow secretarial work and coverage of secretarial assignments • Manage the Document Center Database to facilitate tracking and reporting of department workloads to assist with the workload and staffing management • Develop, implement and enforce procedures within department to ensure the highest quality and consistency of document production supporting all firm offices • Conduct staff performance evaluations for Document Center Staff • Assist with interviewing Document Center candidates
Posted: March 6, 2018
Transactional Practice Group Assistant
Marshall, Gerstein and Borun LLP - Sole
83 Attorneys; 114 Staff
Reports to: HR Manager
LOCATION: Willis Tower
EDUCATION: Bachelor’s degree or equivalent work experience is highly preferred.
EXPERIENCE: 1 year of law firm or professional services experience preferred.
DESCRIPTION: The Transactional Practice Group Assistant is responsible for providing support to the transactional team. This role requires complex administrative support and coordination to a fast-paced practice group by assisting with calendar management, travel arrangements, time entry, expense reports, and producing a high volume of quality agreements. This role requires strong grammatical, proofreading and writing skills, as well as extreme attention to detail and critical thinking skills.
SEND RESUMES/APPLY TO: firstname.lastname@example.org
Posted: March 5, 2018
Monahan Law Group, LLC - Sole
12 Attorneys; 10 Staff
Reports to: Office Manager
LOCATION: 55 W. Monoroe, Suite 3700, Chgo. 60603
EDUCATION: High School diploma
EXPERIENCE: 3 years in estate/trust administration and probate.
DESCRIPTION: The Law Offices of Monahan Law Group, LLC is seeking a Legal Secretary with a minimum 3 years’ experience, who would provide high-level day-to-day legal administrative support to our Estate/Trust Planning and Probate areas. An ideal candidate will be extremely organized, capable of handling a heavy caseload, the ability to easily multi-task and have strong interpersonal skills. Salary and benefits commensurate with experience. This position has dual performance function, first supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others and other clerical tasks as assigned. Check out our website at www.monahanlawllc.com to find out more about our Firm. Duties and Responsibilities: • Receive and screen communications, including telephone calls and emails, and provide general assistance to clients. • Review and prepare miscellaneous legal documents, such as briefs, wills and trusts, motions, litigation preparation, etc. • Filing of legal documents with state and federal courts (e-filing knowledge a plus). • General research to assist attorneys. • Respond to letters and correspondence. • Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing. • Update and maintaining client files. • Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief. • Flexible and willing to pitch in wherever needed. • Demonstrates a positive attitude and is approachable. • Adapts well to fluctuations in workload and changes in responsibilities. • Maintains a professional demeanor in high-stress situations. • Performs other related duties as assigned or requested. Job Qualifications: • Minimum Experience: 3 Years. • Experience with Estate Planning, including trusts, will, powers of attorney required. • Minimum Typing Speed: 60 WPM Job Type: Full-time (8:30 a.m. to 5:00 p.m.)
SEND RESUMES/APPLY TO: email@example.com or by applying on Linkedin.com
Posted: March 5, 2018
Schiff Hardin LLP - Main
190 Attorneys; 180 Staff
Reports to: Secretarial Services Manager
LOCATION: 233 S. Wacker Drive, Chicago, IL
EXPERIENCE: Ideal candidate will possess exceptional client service skills, the ability to multi-task and work independently in a fast paced environment. Experience with Microsoft Office 2013 and 5+ years Trusts and Estates background preferred.
DESCRIPTION: Schiff Hardin LLP seeks a legal secretary for an immediate opening in their Chicago Loop office. In this role you will be supporting attorneys in the Trusts and Estates group. Responsibilities include, but are not limited to, heavy client contact, preparing and organizing file materials in addition to managing the administrative aspects for a busy assignment. For a complete position description, please visit our website at www.schiffhardin.com. Schiff Hardin LLP offers a competitive salary & benefits package including medical, dental, life, AD&D, disability, 401k and professional retirement plan. Schiff Hardin is committed to equal employment opportunity and diversity in the workplace. We maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by federal, state or local law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance. Equal Opportunity Employer, Minority/Female/Disabled/Vets/
Posted: March 5, 2018
Hinkhouse Williams Walsh - Sole
35 Attorneys; 12 Staff
Reports to: Firm Administrator
LOCATION: 180 N. Stetson, Chicago IL 60601
EDUCATION: High School Diploma; Bachelor's Degree a plus
EXPERIENCE: 2-5 years prior legal/litigation secretarial experience required; Proficient use of Microsoft Office, Word, Adobe Acrobat, Lexis/Nexis desired
DESCRIPTION: Essential Duties and Responsibilities: • Transcribe, format, edit and transmit text, data, and graphics; coordinate case preparation. • Research, review, verify and route correspondence, reports and legal documents; draft letters and documents; collect and analyze information; initiate telecommunications; organize client conferences and attorney meetings; schedule couriers, court reporters, expert witnesses, and other special functions; coordinate preparation of courtroom visuals; prepare expense reports. • Maintains attorney calendar, plan and schedule conferences, teleconferences, dispositions, and travel; record and monitor court appearance dates, pleadings, and filing requirements; monitor evidence-gathering; anticipate changes in litigation or transaction preparation requirements. • Document and input attorney billable time and reimbursable expenses; prepare invoices; track payments. • Maintain client confidence by keeping client/attorney information confidential. • Provide historical reference by developing and utilizing filing and retrieval systems; record meeting discussions; maintain transcripts; document and maintain evidence.
SEND RESUMES/APPLY TO: firstname.lastname@example.org
Posted: February 19, 2018
Fisher Phillips LLP - Branch
10 Attorneys; 10 Staff
Reports to: Office Manager
LOCATION: 10 S. Wacker Drive, Suite 3450, Chicago, IL 60606
EDUCATION: Minimum of a high school diploma required (College degree is preferred, but not required).
EXPERIENCE: Minimum of three years of experience as a legal secretary required.
DESCRIPTION: Fisher & Phillips LLP, a national employment and labor law firm, is seeking an experienced Legal Secretary for its Chicago office. With over 350 attorneys in 32 offices nationwide, our range of experience and expertise enables us to bring efficient and practical solutions to today's labor and employment law problems. For more information about the firm, please visit us at our website at www.fisherphillips.com. DUTIES AND RESPONSIBILITIES: • Formatting briefs, pleadings, correspondence and other legal documents. • Filing of legal documents with state and federal courts (e-filing knowledge a plus). • Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing. • Updating and maintaining client files. • Maintaining attorney calendars through Outlook and CompuLaw (i.e. scheduling appointments, calendaring due dates, etc.). • Organize and coordinate travel arrangements for assigned attorneys. • Accurately entering, reviewing and revising timekeeper timesheets including consistent identification of litigation codes, when applicable. • Preparing attorney reimbursements and mileage. • Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief. • Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting. • Participating in the timely review and submission of pre-bills and/or client bills. PERSONAL ATTRIBUTES • Possesses a strong understanding and abides by the policies and procedures of the firm and local office. • Maintains an exceptional customer service attitude and demeanor at all times. • Flexible and willing to pitch in wherever needed. • Demonstrates a positive attitude and is approachable. • Adapts well to fluctuations in workload and changes in responsibilities. • Maintains a professional demeanor in high-stress situations. • Presents written communications that are concise and accurate. • Exhibits confident and professional verbal communication skills. • Effectively communicates with clients and vendors. • Answers questions clearly and thoroughly. • Contributes to an atmosphere of teamwork and congeniality. SKILLS AND ABILITIES REQUIRED: • ECF, Desksite or other comparable document management system, Word, Outlook, PowerPoint, CompuLaw and Excel. (Aderant knowledge is a plus.) • Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent. • Communication: Possess excellent verbal and written communication skills. • Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments. • Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently. • Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure. • Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed. • Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer. MINIMUM QUALIFICATIONS: • Minimum of a high school diploma required (College degree is preferred, but not required). • Minimum of three years of experience as a legal secretary required. No relocation costs. Principals only; no calls please. Fisher & Phillips LLP is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law. Click the link below to apply: https://laborlawyers.clearcompany.com/careers/jobs/bf2f7a73-ea1a-4818-7faa-38429242d871/apply?source=708507-CS-29076
Posted: February 15, 2018
Executive Legal Assistant
The Boeing Company - Main
24 Attorneys; 40 Staff
Reports to: Administrative Manager
LOCATION: 100 N. Riverside Plaza, Chicago, IL 60606
Typically 4 or more years' related experience or an equivalent combination of education and experience.
EXPERIENCE: • Experience providing administrative support to multiple customers such as executives, managers and staff members. • Extensive work experience using Adobe Professional and Microsoft Office products including Outlook, PowerPoint, Excel, and Word. • Demonstrated ability to work under limited supervision in a fast-paced environment, and perform multiple work assignments concurrently, often within a short period of time. • A positive, energetic, flexible, and team-oriented attitude. • Superior verbal and written communication skills including excellent spelling, grammar, punctuation, form and style, proof reading and editing skills. • Meticulous attention to detail with emphasis on accuracy and quality. • Superior verbal and written communication skills including excellent spelling, grammar, punctuation, form and style, proof reading and editing skills. • Meticulous attention to detail with emphasis on accuracy and quality.
DESCRIPTION: Boeing's Law Department is looking for an Executive Assistant based in Chicago, Illinois, to join the Corporate group. This position resides within the Law Department, and provides support to busy attorneys and paralegals in a variety of administrative areas such as: document/presentation generation and proofreading, travel arrangements and expense reporting, schedule management, and phone coverage. See job posting for additional responsibilities.
SEND RESUMES/APPLY TO: Boeing’s Law Department is looking for an Executive Legal Assistant for our Chicago location. Anyone interested in applying for this position should review the job description and submit an application through Careers@Boeing at: www.boeing.com/careers/ - Requisition Number: 1700027179
Posted: February 7, 2018
Legal Secretary (part-time evenings)
Masuda Funai - Main
200+ Attorneys; 500+ Staff
Reports to: Human Resources Manager
LOCATION: 203 N. LaSalle Street, Suite 2500, Chicago, IL 60601
EDUCATION: High school diploma - some college or degree preferred
EXPERIENCE: Required Qualifications: • Must be an experienced legal secretary with 7+ years experience • Expertise in MS Office applications • Excellent judgment and ability to work very independently • Strong organizational and time management skills
DESCRIPTION: Summary of Essential Duties and Responsibilities: The part-time Night Secretary in the firm’s downtown Chicago office will work 3 evenings per week (Wednesday, Thursday, Friday) 4:00 p.m. – 11:00 p.m. Parking in the building is provided. Responsibilities of this multi-faceted role include providing secretarial and administrative support to attorneys and managers across all practice groups and departments; high content typing, document production and overflow secretarial and administrative support to all areas of the firm; and covering after-hours reception duties.
SEND RESUMES/APPLY TO: email@example.com
Posted: January 26, 2018
Employee Benefits Secretary
Seyfarth Shaw LLP - Main
800 Attorneys; 2000 Staff
Reports to: Secretarial Supervisor
LOCATION: 233 S. Wacker Drive
EDUCATION: High school graduate. Additional education is desired.
EXPERIENCE: Experience Requirements: Two plus years of secretarial experience in a legal environment. Skill Requirements: Typing speed/accuracy: 65 wpm with 95% accuracy. Proficiency in Microsoft Programs (Word, Outlook, Excel). Excellent grammatical and proofreading skills. Familiarity with Carpe Diem, Compare Rite, DocsOpen or similar technology.
DESCRIPTION: This position performs a variety of secretarial and/or administrative duties for assigned attorneys. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. Job Description Draft, revises and finalizes correspondence, audit letters, memoranda and other legal documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Verifies all attachments, exhibits and enclosures are included with transmittal letters/memos. Maintains good public relations with clients. Receives, reviews and prints electronic faxes. Delivers paper faxes as necessary. Sorts, dates and reads incoming mail. Prepares documents and packages for mail, messenger and overnight delivery. Completes client/matter forms. Requests conflicts of interest checks. Opens new files. Maintains all client and general files. Conducts periodic review for possible storage of old files and prepares files to be closed. Prepares expense reports. Coordinates and follows through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services). Provides overflow assistance and secretarial support for Secretarial Team Members’ attorneys and paralegals as outlined in the Firm’s Secretarial Team Handbook. Other duties and projects as assigned. Essential Job Functions Under Certain Circumstances: Screens telephone calls, listens to voicemail and records messages. Schedules appointments and makes arrangements for meetings, conferences and travel. Maintains calendar, rolodex and deadline reminder systems. Enters attorney time, sends time entry reminders and tracks entries. Receives clients and visitors. Review and print e-mail messages. Processes client billing. Review and edit bills as necessary.
Posted: January 20, 2018
Corporate Legal Secretary
Confidential - Sole
40 Attorneys; 30 Staff
Reports to: Attorney
EXPERIENCE: 2-5 years corporate law
DESCRIPTION: Downtown mid-size law firm seeks highly organized, multi-tasking corporate legal secretary to work with 3 attorneys. Must be organized, proficient at working independently, a self-starter and have 2 to 5 years of experience. Great work environment and benefits package. Duties include: Draft, edit and transmit complex documents relating to corporate transactions including loan documents, corporate formations and commercial real estate transactions. Complete revisions to various corporate documents. Enter and spellcheck attorney time, prepare and update client files, enter docketing for assigned attorneys, keep matter files organized and filing up to date. Scan, mail and fax documents as needed. Organize prospect and client lists. Schedule and organize meetings and assist with event coordination. Provide back-up support for additional attorneys as needed. Occasional coverage at reception as needed.
SEND RESUMES/APPLY TO: Recruiter60611@gmail.com
Posted: January 20, 2018
Legal Administrative Assistant
Confidential Law Firm
35 Attorneys; 35 Staff
Reports to: Director of Administration
LOCATION: Chicago, IL
EDUCATION: Associates or Bachelors Degree
EXPERIENCE: Civil litigation experience required
DESCRIPTION: Our high-profile law firm is seeking a Legal Secretary with strong civil litigation experience for our downtown office. In our fast-paced environment, you will need to be proactive, have the ability to multi-task and work independently. Strong interpersonal and organizational skills required. Please send your resume and cover letter in confidence.
SEND RESUMES/APPLY TO: firstname.lastname@example.org
Posted: January 9, 2018