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Docket Specialist

Hall, Prangle & Schoonveld LLC -Main Office

40 Attorneys; 40Staff

Reports to:           Director of Docket

LOCATION:          Chicago, IL

EDUCATION:       N/A

EXPERIENCE:    The ideal candidate will have a minimum of 4-5 years of docketing experience, extensive experience with Illinois State/Federal Court electronic filings and court procedures. Must be a team player who is detail oriented and has strong organizational, written and interpersonal skills.

DESCRIPTION:   Our Chicago office is seeking a full-time Docket Specialist. The ideal candidate will have a minimum of 4-5 years of docketing experience, extensive experience with Illinois State/Federal Court electronic filings and court procedures. Must be a team player who is detail oriented and has strong organizational, written and interpersonal skills.  Responsibilities include, but are not limited to: • Electronic Filings in all jurisdictions across the US.• Daily Calendar Entries for Attorneys and additional Reporting • Arranging Motion earings with Judges/Clerks in all Jurisdictions • Strong background with Appellate Court deadlines and Filing Procedures • Entering new case information using the appropriate criteria and relationships • Generating reports from the docket system (knowledge of  Compulaw  /JuraLaw/LexisNexis systems a plus)• Reviewing and docketing all correspondence received via mail, courier, e-mail and facsimile, including docketing all relevant and pertinent deadlines• Monitoring and updating firm docket on a daily basis, including communicating with attorneys/paralegals/assistants to obtain instruction for docket entries• Background in opening and closing of office matters.
Hall Prangle & Schoonveld, LLC is an Equal Opportunity and Affirmative Action employer.

SEND RESUMES/APPLY TO:  Candidates must submit a resume and include salary requirements to  Khull@hpslaw.com  to be considered.

Posted July 16 , 2018


Docket Specialist

Vedder Price P.C.-  Main Office

300 Attorneys; 350Staff

Reports to:           Senior Docket Manager

LOCATION:         222 N LaSalle St. Chicago, IL 60601

EDUCATION:       Associate’s degree or higher required; or any combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position is preferred.

EXPERIENCE:    Three (3) to five (5) years of experience within a law firm environment preferred.· Knowledge of local, state, and federal rules and codes of civil procedure, with an emphasis on California practice and procedure.

DESCRIPTION:  This position is responsible for supporting the Litigation, Labor and Bankruptcy practice areas firm wide. Duties & Responsibilities: · E-File and obtain documents using PACER and other court resources. · Assist in searches and extraction of information from court-related databases and websites. · Arrange for service of subpoenas and summons using Firm preferred process servers. · Use CompuLaw to perform docketing/calendaring responsibilities and to run standard reports to notify attorneys of upcoming dates. · Enforce department and firm policies related to docketing matters.

 

SEND RESUMES/APPLY TO: ch.recruiting@vedderprice.com  or apply directly at http://www.vedderprice.com

Posted July 16 , 2018


Intellectual Property Docket Clerk

Neal, Gerber & Eisenberg, LLP-  Main Office

140 Attorneys; 130 Staff

Reports to:           IP Docket Supervisor

LOCATION:          2 N LaSalle St. Suite 1700 Chicago, IL 60602

EDUCATION:          High School Diploma or GED

EXPERIENCE:     2+ years previous patent/trademark/general matter docketing experience. Proficiency in Microsoft Word, Excel and Outlook. Knowledge of procedures and practices of the US Patent and Trademark Office and international patent and trademark offices.

DESCRIPTION:  Neal, Gerber & Eisenberg LLP is a mid-sized Chicago Loop law firm seeking an Intellectual Property Docket Clerk. The successful candidate will be responsible for the timely and accurate maintenance of our electronic docketing database, which includes, but is not limited to, creating new records in the docketing system, monitoring inboxes for urgent items, updating existing records and tracking critical deadlines and dates for all client matters which pertain to patent applications and issued patents, trademarks, oppositions, cancellations, copyrights and general matters for the Intellectual Property Group. Principle Duties and Responsibilities (*Essential Functions): •*Reviews all incoming/outgoing/internal correspondence, determines whether any deadlines should be entered or cleared in the docketing system.•*Checks daily deadlines and sends email reminders to responsible attorneys and paralegals to ensure deadlines have been satisfied by the close of business and, if not, contacts appropriate attorney/paralegal.•*Enters new patent/trademark applications into the docketing system and utilizes USPTO website and/or documents within each file.•*Generates docket reports as required by attorneys, paralegals or clients.•Assists with intake of new matters as required.•Assists IP Docket Supervisor with other related docketing duties as needed.•*Maintains regular and dependable attendance. Qualifications:•High school diploma or General Educational Development (GED) credential.•2+ years previous patent/trademark/general matter docketing experience.•Knowledge of procedures and practices of the US Patent and Trademark Office and international patent and trademark offices. •Proficiency in Microsoft Word, Excel and Outlook. •Ability to multitask and prioritize duties to meet deadlines.•Strong attention to detail and problem solving skills a must.•Strong oral and written communication skills. •Must be able to communicate effectively with attorneys, paralegals, and staff.•Excellent organizational skills.•Ability and willingness to learn. Physical Demands: •The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.•Minimum typing speed of 35 wpm.•Ability to sit for long periods of time.•Ability to stand for a length of time at a photocopier.•Ability to bend, reach, twist and push while sitting or standing.•Ability to lift, reach and pull files.•Ability to walk while carrying files.•Ability to lift and carry 30 lbs.•Ability to push a cart.
The statements contained in this position description are not all-inclusive.  Additional duties may be assigned and requirements may vary from time to time, and from location to location.

SEND RESUMES/APPLY TO:   https://ngeapply.ngelaw.com/virecruitselfapply/ReApplicantEmail.aspx?Tag=d537deb0-4289-4177-a897-725d9535458f

Posted July 10, 2018


Attorney Recruiting Coordinator

Katten Muchin Rosenman LLP-  Main Office

300 Attorneys; 300 Staff

Reports to:           Director of Attorney Recruiting

LOCATION:          525 W. Monroe St, Chicago, IL 60601

EDUCATION:          Bachelor’s degree and one or more years of attorney recruitment experience, in a large law firm or professional services environment is required. Must be willing to work occasional overtime, especially during peak recruitment season and attend all evening the summer associate program events.

EXPERIENCE:  Computer proficiency in Outlook, Microsoft Word, PowerPoint and Excel for formatting graphs, charts and other visual methods of presenting information.  Knowledge of viDesktop/viRecruit is beneficial as well.
•Excellent interpersonal, verbal, and written communication skills.  Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, candidates, clients, professional staff, and outside contacts. •Exceptional organizational, planning, and project management skills including record keeping, data collection, and system information.  Ability to compile and analyze data and furnish concise, detailed information in report format, written correspondence, e‑mail, or verbally. •Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment.  Ability to work with frequent interruptions and adapt to changes in workflow.
•Dependable team player with high energy, creativity, and vision who works collaboratively and cooperatively with others in a team-oriented environment.  Ability to act independently within scope of the position’s responsibilities as a decision-maker and contributor on all levels. •When required, ability and availability for limited travel in connection with on-campus recruiting and law school outreach. •Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 10 pounds.

DESCRIPTION:    The Attorney Recruiting Coordinator will work closely with the Lateral Attorney Recruiting Manager and the Attorney Recruiting Specialist on implementing the firm’s Chicago Office non-partner attorney recruiting initiatives.  The essential job duties and responsibilities include: •Assist with planning, coordinating and executing the annual summer associate program in the Chicago and Dallas office; prepare orientation schedule and orientation handbook, coordinate social event details and educational program setup, coordinate all social and training program invitations with marketing, send event reminders and track RSVPs, prepare materials for summer associate reviews.  Participate and attend all Chicago summer associate social events.•Assist with all aspects of the Chicago and Dallas office on-campus interview process including, but may not be limited to, on-campus interview registration, preparation of all interviewer binders and marketing materials, scheduling call-back interviews, soliciting interview evaluations, maintaining candidate files and generating reports. Prepare offer decision packets. Send callback invitation, reject and no offer correspondence to candidates.  Coordinate offer dinners and other candidate follow-up activities.  Set-up and attend all local Chicago on-campus interview events, hospitality suites and other recruitment events.  •Assist with all aspects of the planning and execution of 1L hiring process in Chicago and Dallas. Coordinate registration and all logistical details for all Chicago and Dallas office diversity and law student recruitment events.
•Coordinate lateral attorney interview schedules, make conference room arrangements, send calendar appointments, prepare hardcopy written schedules and greet candidates at start of interviews. Maintain the recruiting database, ViRecruit, and complete the entry of candidate data and interview schedules into database. Coordinate with marketing department to post lateral associate jobs on Kattenlaw.com website and other job websites/sourcing avenues. Maintain lateral associate candidate files and recruitment reports.  Manager interview evaluation collection and post offer diligence process. •Assist with the Chicago, Dallas and Houston office preparation of the NALP form and other recruiting related survey responses. •Assist Director of Attorney Recruitment with developing and implementing firm-wide social media content and strategy related to attorney recruitment. •Process expense reimbursement requests for attorney and law student candidates and other department expenses.•Participate in internal meetings and calls within the Attorney Recruitment Department and Talent Management Teams.  Actively contribute to Attorney Recruitment planning and strategy. •Perform special projects for the Director of Attorney Recruitment as needed. •Maintains professionalism and strict confidentiality in all client and Firm matters.

SEND RESUMES/APPLY TO:   http://chp.tbe.taleo.net/chp04/ats/careers/requisition.jsp?org=KATTMUCH2&cws=1&;rid=5791

Posted June  28, 2018


Lateral Partner and Recruiting Coordinator

Katten Muchin Rosenman LLP-  Branch Office ( DALLAS TX)

25 Attorneys; 10 Staff

Reports to:           Director of Lateral Partner Recruiting

LOCATION:          1717 Main Street, Ste 3750  - DALLAS, TX

EDUCATION:          Bachelor’s degree and three or more years of attorney recruitment experience, in a large law firm or similar organization is required.

EXPERIENCE:     Computer proficiency in Outlook, Microsoft Word, PowerPoint and Excel for formatting graphs, charts and other visual methods of presenting information.  Knowledge of viDesktop/viRecruit is beneficial as well. Excellent interpersonal, verbal, and written communication skills.  Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, candidates, clients, staff, and outside contacts. Exceptional organizational, planning, and project management skills including record keeping, data collection, and system information.  Ability to compile and analyze data and furnish concise, detailed information in report format, written correspondence, e mail, or verbally. Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment.  Ability to work with frequent interruptions and adapt to changes in workflow. Dependable team player with high energy, creativity, and vision who works collaboratively and cooperatively with others in a team-oriented environment.  Ability to act independently within scope of the position’s responsibilities as a decision-maker and contributor on all levels.  Attention to detail is necessary. Ability to work overtime during peak periods of the recruiting process.

DESCRIPTION:    The Lateral Partner Recruiting Coordinator will work closely with the Director of Lateral Partner Recruiting. The Lateral Partner Recruiting Coordinator will coordinate all stages of the evaluation and diligence for each candidate and group and will maintain charts and reports tracking all current and historical lateral partner recruiting efforts. Maintains professionalism and strict confidentiality in all client and Firm matters.  This position can be located in Dallas/Houston/Charlotte/Los Angeles Downtown/Los Angeles Century City/Washington, D.C. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but may not be limited to, the following.  Other duties may be requested and/or assigned.  Regular and predictable attendance is an essential function of the position.  Assist with all aspects of the interview process including, but may not be limited to, planning, coordinating and scheduling interviews, soliciting interview evaluations, booking conference rooms and video equipment, ordering refreshments and arranging for candidate travel. Coordinate candidate dinners and other candidate follow-up activities. Greet candidates and oversee meetings for all candidates in the resident office. Coordinate with members of the Chicago HR team with the running of background checks and social media reports.Maintain fee agreement database, identify when new agreements are needed, and prepare form agreements as requested. Maintain the recruiting database, ViRecruit, including, entering all candidates into the system, regularly updating candidate statuses, regularly inputting interview schedules and evaluations and preparing reports as requested and complete the entry of all candidate data and interview schedules into database.  Maintain data and records regarding diversity hiring initiatives, including the Mansfield Rule pilot program. At the direction of the Director of Lateral Partner Recruiting, coordinate with marketing department on the creation and regular maintenance of lateral partner marketing brochures and website content.  Process checks and expense reimbursement requests for candidates and other department expenses. Perform special projects for the Director of Lateral Partner Recruiting, as needed.

SEND RESUMES/APPLY TO:   http://chp.tbe.taleo.net/chp04/ats/careers/requisition.jsp?org=KATTMUCH2&cws=1&rid=5769

Posted June  25, 2018


Conflicts Attorney- Non-Practicing Position

Katten Muchin Rosenman LLP-  Main Office

300 Attorneys; 300 Staff

Reports to:            Deputy Conflicts Counsel

LOCATION:          525 West Monroe St , Chicago, IL

EDUCATION:          J.D. is required. License to practice law in the United States required. Requires a minimum of two years of professional work experience preferably in a legal environment with demonstrated research and complex problem-solving skills.   

EXPERIENCE:     Proficiency with Microsoft programs including Outlook, Word, and Excel, and the ability to learn new software programs are required.      Ability to learn and utilize specialized internal conflict checking software and multiple software applications and workflow processes of various departments.    Issue tracking, follow-up, and resolution skills are essential.    Ability to analyze legal conflict of interest situations, articulate potential issues, and suggest resolutions to attorneys is required.    In addition, ability to articulate an understanding of legal relationships and the nature of representations undertaken is essential to meet the minimum performance standards of this position.     Exhibit high degree of initiative in exercising independent judgment and making decisions in order to handle multiple functions in a fast-paced, detail-oriented work environment, and adapt to changes in workflow, processes, and procedures.    Excellent troubleshooting, time management and follow-through skills.     Must have and maintain internet access and ability to work remotely after hours as business needs dictate. 

DESCRIPTION:    The Conflicts Attorney is responsible for the entire conflict checking process, from research through resolution of new clients, new matters, and additional party submissions.    Other duties include but not limited to:    Analyzing conflict reports, documenting potential conflict situations, propose resolution and coordinate the documentation of resolutions.    Procure and draft waiver letters and engagement letters from appropriate attorneys as deemed necessary in each jurisdiction.     Confirm need and establish ethical walls to screen individuals from particular clients and matters as part of conflict clearing process.    Review prior legal affiliation reports as prepared by Conflicts Department staff for all new and lateral hires.    Resolve potential conflicts with incoming laterals and Firm attorneys.    Ability to review and approve conflicts forms as necessary.    Travel to other Firm office locations as needed.    Participate in after hours rotation to cover urgent conflict issues that arise outside normal hours of the department.

We offer an outstanding benefit package which includes: medical/dental, 401k with employer contribution; transportation fringe benefit program; back-up care option; generous paid time off policy; and long-term and short-term disability policies.

Katten Muchin Rosenman LLP is an Equal Opportunity Employer/AA-M/F/SO/Disability/Veteran.

SEND RESUMES/APPLY TO:   nannette.pachol@kattenlaw.com

Posted June  25, 2018


Associate Litigation Attorney

Levin Ginsburg-  Sole office

12 Attorneys; 22 Staff

Reports to:            Jonathan M. Weis (Partner)

LOCATION:           180 N. LaSalle St Suite 3200 Chicago, IL 60601

EDUCATION:          J.D.

EXPERIENCE:       2-5 Year Post-Bar Legal Experience

DESCRIPTION:    Levin Ginsburg, an established corporate, transactional and commercial litigation boutique law firm, seeks an associate attorney for a demanding and challenging position involving commercial, business, real estate, and employment litigation. Our firm provides quality mentorship and opportunities for advancement.  We are looking for candidates with the following qualifications: • Active Illinois bar membership in good standing;• 2-5 years post-bar legal experience;• Excellent research and writing skills and experience with drafting pleadings, motions, briefs, and discovery;• Comfortable in the courtroom;• Strong organizational, analytical, and client communication skills, and an interest in marketing and business generation. We offer a highly competitive compensation package commensurate with the quality and productivity of the associate, in addition to an employer-sponsored benefits package.  Please forward resumes to Karen Hammersmith .

SEND RESUMES/APPLY TO:   khammersmith@lgattorneys.com

Posted June 14, 2018


Senior Conflicts Analyst

Seyfarth Shaw LLP  -  Main

800 Attorneys; 2000 Staff

Reports to:            Conflicts Manager

LOCATION:             233 S. Wacker Drive    
EDUCATION:         College degree required. J.D. Preferred

EXPERIENCE:      With a JD, two years of experience identifying conflicts in a large law firm is required.  Without a JD, three years of experience identifying conflicts in a large firm is required. Skill Requirements: Knowledge of the following: Microsoft Office software suite; CompliGuard Analyze or comparable Conflicts database software; and Elite or a comparable legal financial system.  Internal candidates must exhibit excellent working knowledge of the department’s current conflicts database CompliGuard Analyze and the Firm’s new business intake application. Ability to process and apply information.  Demonstrated ability to compile, review, filter and synthesize information and subsequently determine logical conclusions or recommendations based on data and information which is varied in content and format. Must be a self-starter; able to work with a diverse team in a fast-paced environment; and exercise independent judgment in performing all aspects of the assignments. Excellent analytical and communication skills.

DESCRIPTION:      This position is for a highly experienced conflicts analyst.  A Senior Conflicts Analyst must have an understanding of conflicts of interest principles, as well as advanced skills in utilizing conflicts search software.  The successful candidate also must have advanced skills in conducting corporate research and a deep knowledge and understanding of corporate research resources.  In addition to conducting data base searches and conducting corporate research, Senior Conflicts Analysts also will support the National Conflicts Manager in maintaining the firm’s risk management standards while delivering a high level of customer service to Seyfarth Shaw’s attorneys, paralegals, and other employees requesting conflicts-of-interest searches for all new business.  Job Description Understand basic conflicts of interest principles as further explained and interpreted by the National Conflicts Manager, the Director of Conflicts and Business Intake, and the Conflicts Attorneys.  Have a working knowledge of all department standard operating procedures and understand conflicts request workflow. Generate new business conflicts of interest reports according to department procedures, utilizing conflicts software and available online research tools. Demonstrate sound judgment in managing assignments in relation to Firm and department priorities. In coordination with the National Conflicts Manager, review the work product of the research staff for accuracy and completeness according to department standards.  Be able to provide clear verbal and written instructions regarding the reason for department standards. Assist the National Conflicts Manager in developing conflicts workflow efficiencies based upon types of conflicts requests and available technology. Assist the National Conflicts Manager with training of new research staff members by providing formal and informal guidance to staff members in training, as appropriate. Other responsibilities, as required.

SEND RESUMES/APPLY TO:   https://seyfarth.wd1.myworkdayjobs.com/SSStaffCareers/11/refreshFacet/318c8bb6f553100021d223d9780d30be

Posted June 14, 2018


Information Governance Business Analyst

Seyfarth Shaw LLP  -  Main

800 Attorneys; 2000 Staff

Reports to:            National Records Manager

LOCATION:             233 S. Wacker Drive    
EDUCATION:         Bachelor’s degree (B.A.) from four-year college or university, or equivalent experience.

EXPERIENCE:      Three or more years legal experience is preferred.  Additional credentials preferred; examples include, Information Governance Professional (IGP), Certified Records Manager (CRM) or Juris Doctor (JD). Advanced computer skills in Microsoft Office, Internet Explorer and Outlook/Exchange required.  Understanding of various data storage repositories and electronic document management software also required.   Working knowledge of general programming, software development concepts and issue tracking databases required.  Knowledge of SQL database and SQL Reporting Services (SRS), SharePoint, electronic imaging and archiving a plus.   Ability to learn and efficiently utilize specialized project management and records management software.  Familiarity with Boolean searching techniques. Experience with legal document management system, accounting system and archival software preferred.  Expertise with LegalKEY and/or iManage Records Management systems, and Intapp products a plus.Proven project management skills including the ability to compile and analyze data and furnish information in various report formats suitable for various audiences.  Excellent organizational skills including record keeping, data collection, and system information.  Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally. Knowledge and experience working with structured, semi-structured, and unstructured data. Exceptional interpersonal skills.  Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts. Dependable team player with interpersonal skills necessary in order to communicate, follow written and/or oral instructions, and to act independently and make decisions within scope of the position’s responsibilities. Must have excellent troubleshooting, problem resolution, and follow-through skills, good research skills and the ability to identify and analyze and interpret complex records-related issues and inquiries and to recommend and implement solutions. Proactive and able to provide information and training, and maintain effective relationships with a diverse group of attorneys, clients, staff, and contacts outside the Firm, in person, by e-mail and telephone with courtesy and diplomacy.

DESCRIPTION:      The Information Governance Business Analyst, under the direct supervision of the Information Governance Manager,  is responsible for a broad range of strategic projects and initiatives relating to the adoption of effective electronic recordkeeping practices, including but not limited to processing electronic records received by the firm in conjunction with incoming lawyers or clients, assisting with the location and release of outbound electronic records, and applying appropriate retention schedules in accordance wth Firm policy. In conjunction with the Firm’s Technical Services Group (TSG), assist in the development of migration strategies to ensure the integrity of records and related metadata over the required lifecycle of the records as information systems are upgraded or replaced. This role will be responsible for initiatives and projects spanning all offices, legal practice areas and administrative departments working with partners, senior legal staff and administrative managers. Some travel may be required. The position requires a deep understanding of information management including the tactical management of both physical and electronic records, as well as information management technology and systems, data privacy and information security, and the ethical, legal and regulatory requirements for lawyers and law firms related to information. JOB DESCRIPTION  Keep abreast of changes in legal requirements, regulatory guidelines, including General Data Protection Regulations (GDPR), data privacy and information security trends. Ensure that business needs are being met and enhanced using technology and best practices. Assists in leading, directing, and reviewing all activities associated with delivering technology products. Responsible for project timeliness, and customer satisfaction. Define and document requirements for assigned projects working closely with business users / clients. Creates documentation including requirements, user stories, acceptance criteria, feature description PowerPoint decks, user guides, process flows, and wireframes. Conduct “design thinking sessions” to gain insights into end user and customer needs, work with Product Managers to prioritize requirements, define and manage scope and sprints for a project. Work with Information Governance Manager to develop reports and analyze data Lead User Acceptance Testing on new technologies.  Engage legal teams (attorneys, secretaries and staff) in developing workflows for receiving, storing, and retrieving electronic records ensuring all information is filed accurately according to established procedures.  Assuring the accuracy and integrity of the Records Management System (RMS) and the Document Management System (DMS). Consult with attorneys, information technology managers and outside parties on the process and systems used for large-scale data transfers. Propose and implement quality controls to ensure that large-scale data transfers are performed in a matter that ensures data is completely and securely transferred to an external party. Document standard processes for information creation, access, classification, retention and disposition. Continually assess the electronic records retention program, benchmarking against industry standards and best practices, to ensure appropriate information governance standards are met with respect to electronic records. Provide firm-wide support, training and guidance for the maintenance  and administration of email archiving permissions for records retention purposes, consistent with records management and TSG guidelines. Work with Litigation Information Management Office (LIMO) personnel to develop a strategy for the archival and storage of data from litigation support databases Work with training personnel to design training programs to support Information Governance initiatives Manage the legal hold process and coordinate the identification, collection and production of potentially responsive information in compliance with established policy and procedures Assist with the implementation and maintenance of confidentiality policies and information barriers due to ethical, client or partner requirements Oversee all requests for destruction of electronic records received from clients or per court orders Manage the filing of electronic media into new and/or existing files. Gathers electronic records, modifies tracking system information, seeks approval, and prepares communications for the release of client and departing attorney files pursuant to Firm policy.  Assists in preparing and archiving requests, inventory and release-approvals.Understand all aspects of the Firm’s Information Governance Policy and Retention Schedule and be able to articulate related obligations to staff and attorneys.Complete other projects as required to meet Firm goals and objectives.

SEND RESUMES/APPLY TO:   https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Information-Governance-Business-Analyst_180254

Posted June 13, 2018


Legal Project Manager

Seyfarth Shaw LLP  -  Main

800 Attorneys; 2000 Staff

Reports to:            Director of Lean Solutions

LOCATION:        233 S. Wacker Drive    
EDUCATION:         College degree in Business or related field or equivalent work experience

EXPERIENCE:        Minimum three years formal project management experience required.  PMP certification required; must be obtained during 1st year of hire. Minimum two years law firm or legal operations experience required. Skill Requirements: Computer proficient with advanced skills in MS Office required; Sharepoint, Visio and MS Project knowledge preferred. Ability to learn new technology, tools and platforms.Ability to make difficult and complex independent decisions. Excellent organizational, oral and written communication skills, including record keeping, data collection and system information.  Ability to compile and analyze data, and furnish concise, detailed information in written report format. Excellent facilitation skills to lead meetings, conduct effective briefings and presentations, and to develop consensus, both internally and externally. Strong ability to lead, think creatively, pro-actively adapt to a changing environment, act decisively, and motivate, develop inspire and empower others. Aility to plan, organize, direct, implement and evaluate processes to lead people and manage resources to achieve desired results. Ability to develop and maintain systems for administrative feedback, monitor and evaluate information, and to make necessary adjustments to procedures, and program implementation. Ability to maintain long term focus and ability to see the end result and assume responsibility and ownership of results. Ability to create an open environment conducive to freely sharing information and ideas.Ability to demonstrate team behavior through willingness to contribute to the greater good at the expense of personal gain. Ability to use a variety of personal computer software programs to provide professional documents and prepare presentation media to executive audiences. Ability to operate standard office equipment, including computer, telephone, copier, scanner, calculator, facsimile, etc. Physical Requirements:Position involves extended computer and telephone work, standing to present and facilitate meetings. valuation Criteria: The Legal Project Manager is evaluated on several criteria, such as but not limited to: Demonstration of ability to effectively work within a team environment in a leadership capacity. Demonstration of ability to drive internal and external project team resources for successful execution of a project plan. Demonstration of ability to evaluate and make reasonable business judgments.Demonstration of ability to organize and prioritize workflow. Demonstration of ability to maintain confidentiality of client and Firm information. Demonstration of ability to adapt to shifting priorities and to work under pressure on time-sensitive assignments and meet deadlines. Demonstration of ability to communicate and engage in productive discussion and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information in a courteous and tactful manner.Demonstration of ability to communicate, cooperate and conduct oneself in a professional manner.Demonstration of effective mediation/conflict resolution skills. Demonstration of initiative in creating solution-oriented improvements for client-facing engagements and back office operations. Demonstration of being flexible with work schedule and hours

DESCRIPTION:       Seyfarth Shaw is one of the most progressive, forward-thinking law firms in the world. Legal Project Managers are aligned with Firm strategy and play an important role in forwarding the Firm’s innovative approach to the practice of law and the delivery of legal services.  This position supports client-facing engagements and internal firm projects to ensure successful implementation of such projects.  This position will provide support for all practice departments and will impact efficiency, quality, profitability, competitive position and client satisfaction.  This position will interact with legal and business  professionals internally and externally in a team setting and is expected to uphold the image of the Firm by maintaining positive contact with clients, attorneys and staff, as well as observing confidentiality of client matters.  Job Description -Assist legal teams with the delivery of legal services for complex, high profile client engagements employing project management techniques and tools as defined by the department. Support SeyfarthLean initiatives as defined by the department such as facilitating process mapping sessions, data collection and analysis, implementation of improvements and controls, leveraging technology and knowledge management solutions. Provide project management oversight, principles, methodologies and tools as defined by the department for internal and client-facing projects with limited complexity. Manage assigned projects and associated activities to ensure that the necessary resources are channeled to produce the planned deliverables on time within scope and within the approved budget.Organize project teams into appropriate work groups and work closely with relationship attorneys to support and guide the entire project team in their effort to achieve business goals and produce deliverables within the specified time frames and on budget. Monitor the project scope management process to ensure key stakeholders are apprised of scope change requests and impact to project. Manage performance against expectations for assigned project teams. Collaborate with team resources to plan for custom solutions and oversee the design, plan and implementation for client facing technological or process solutions. Follow policies, procedures and documentation created for the Lean Solutions department. Manage multiple projects concurrently.
Occasional travel to client and other Seyfarth Shaw office locations.

SEND RESUMES/APPLY TO:   https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Legal-Project-Manager_180240

Posted June 5, 2018


Prosecution Paralegal Assistant

Marshall Gerstein & Borun LLP- Main Office-

83 Attorneys; 100 Staff

Reports to:  Prosecution Paralegal Manager

LOCATION: 233 S. Wacker Dr. Chicago, IL 60606

EDUCATION:  High school diploma or general education degree  •Bachelor’s degree is preferred, but not required

EXPERIENCE: •0-2 years of patent prosecution experience or training within a law firm setting preferred•Experience with electronic research tools and patent prosecution filing systems•Knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint)
•Superior attention to detail, problem-solving capabilities, and strong organizational skills•Effective verbal and written communication skills with individuals in all levels of the firm•Ability to maintain a high level of accuracy/low percentage of errors
•Ability to adapt and accept changes in job responsibilities based on the strategic goals of the firm•Ability to exhibit sound judgment, maintain confidentiality and use discretion•Ability to maintain a professional demeanor that effectively represents the firm
•Ability to show initiative and accept accountability for projects•Ability to work effectively with minimal supervision in an atmosphere of multiple projects, shifting priorities, and competing deadlines•Available to work before or after normal working hours as necessary in order to meet the demands of the job and needs of the firm

DESCRIPTION: The Prosecution Paralegal Assistant is responsible for providing support to a team of prosecution paralegals and attorneys. This role will assist in the preparation and maintenance of all types of U.S. and foreign patent and trademark applications and dockets, as well as assist in the general overflow of projects as assigned by the prosecution team

SEND RESUMES/APPLY TO:https://recruiting.ultipro.com/MAR1023/JobBoard/48f0fa3f-3cf7-f742-d346-af16ccfdac42/Opportunity/OpportunityDetail?opportunityId=a74685d2-f24d-4f2b-8ae1-33e84a0629e7

Posted June 5, 2018


Compliance & Business Intake Specialist

Seyfarth Shaw LLP  -  Main

800 Attorneys; 2000 Staff

Reports to:            Director of Conflicts and Business Intake  

LOCATION:        233 S. Wacker Drive    
EDUCATION:         Qualified applicants should have a Bachelor's degree

EXPERIENCE:        The ideal candidate will have: experience using advanced MS Outlook; Excel and Word skills; strong organizational skills; and excellent attention to detail. Successful candidates will have the following qualifications/skills - Ability to interpret and analyze information. Demonstrated ability to draw logical conclusions and make recommendations based on review, analysis, and synthesis of data and information that is varied in content and format. - Strong research skills using online resources and internal and external databases, such as Dun & Bradstreet. Proven aptitude to quickly learn new applications.- Ability to think independently and make decisions when appropriate.- Excellent project management and organization skills, including the ability to work efficiently, set priorities, and provide a quality and accurate work in an atmosphere of multiple projects, shifting priorities, and extremely tight deadline pressure.- Ability to apply critical thinking to escalate issues to superiors for resolution and complete complex tasks without supervision.

DESCRIPTION:       This position will be responsible for entering data into the conflicts database based upon standard operating procedures.  The position will support the Compliance & Business Intake Manager by reviewing new business intake forms for completeness and consistency. The position also will assist the Compliance & Business Intake Manager  and the Conflicts Attorneys in organizing and filing conflicts waivers and client engagement information. The candidate must be highly attentive to detail and have the ability to communicate with both staff and attorneys in a professional and diplomatic manner. to make sure information entered is complete. Job Description:-Learn and master use of all applicable software and databases.-Enter data and conduct quality control validation, as needed, of certain automated data upload processes.-Identify and reconcile data deficiencies and discrepancies by using standard procedures or raising issues with the Compliance &; Business Intake Manager when appropriate.-Process client and matter data revisions, ensuring that entered data is appropriate and valid.-Create conflicts of interest reports to identify potential conflicts of interest between potential and existing matters.-Utilize corporate research tools and the internet to research corporate relationships, transactions and histories.-Assist Conflicts Attorneys and Compliance &; Business Intake Manager in organizing and filing conflicts waivers and client engagement information.-Review business intake forms for completeness and consistency.-Complete additional special assignments as needed

SEND RESUMES/APPLY TO:            https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Compliance---Business-Intake-Specialist_180187

Posted: May  5, 2018