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Firm Research Librarian  

Jones Day - Branch

160 Attorneys; 90 Staff

Reports to:        Firm Director of Library Services and Firm Library Services Manager   

LOCATION:               77 West Wacker, Chicago, IL 60601  

EDUCATION:        Master of Library Science degree or equivalent customarily required   

EXPERIENCE:           Minimum of two years law firm library experience preferred •Reference and research skills including familiarity with the wide range of legal documents and subjects found in a varied legal practice •Advanced experience with legal and business databases including Westlaw, LexisNexis, Bloomberg Law, MergerMarket, Capital IQ, OneSource, PitchBook, etc

DESCRIPTION:   The Research Librarian is responsible for providing reference and research library services to lawyers, paralegals and support staff. The Research Librarian works independently in performing research and related projects. The Research Librarian is responsible for in-depth and complex business and legal reference and research, including responding to user requests for information from internal and external resources, onsite and offsite materials, and print and non-print media on legal, business and general topics and; online searches using external databases and services included, but not limited to, Westlaw, LexisNexis, Bloomberg Law, MergerMarket, Capital IQ, OneSource, PitchBook, etc. The Research Librarian is expected to perform all job duties with a commitment to providing superior service to clients, producing quality work product and maintaining an atmosphere of teamwork and continuous improvement. Above all, the Research Librarian must fulfill the needs of the Firm’s practice groups in a manner which is consistent with the Firm's vision and values.         

SEND RESUMES/APPLY TO:     Apply on the Jones Day Career Site

Posted: September 13, 2017 


Securities Fund Assistant

Chapman and Cutler LLP  - Main

150 Attorneys; 200 Staff

Reports to:       Securities Fund Coordinator                 

LOCATION:    111 West Monroe Street       

EDUCATION            N/A   

EXPERIENCE:           N/A

DESCRIPTION:      Chapman and Cutler LLP is seeking to hire a Securities Fund Assistant to join our corporate and securities practice in the Firm’s Chicago office. This individual will be responsible for preparation and maintenance of Securities Fund documents as assigned by the Securities Fund Coordinator. Responsibilities will include but are not limited to the following: • Prepare and maintain Securities Fund documents as determined by the Securities Fund Coordinator; prepare letters, memos, bills, documents, and labels utilizing the Document Management System • Make document edits; maintain attention to detail; create best practices for routine and repetitive tasks • Assemble documents according to client and/or State specifications; coordinate obtaining copies of signed pages; keep track of missing items and work with appropriate staff to obtain those documents • Prepare copies of documents for delivery to clients and for internal files • Package Securities Fund documents and send out utilizing appropriate carrier service • Communicate effectively with clients via telephone and email; maintain organized email folders • Maintain organized files and binders; includes prompt sorting and filing of permits, postcards, and related documents; burn CD’s for client distribution • Coordinate with various departments, such as Accounting for check requests and billing concerns; Canon for copying/scanning/binding of documents and batch mailings; Records Center for shifting of files • Keep Securities Fund Coordinator informed of the status of all Securities Fund work; follow all procedures for Securities Fund documents and files; maintain a calendar of production schedule deadlines and prepare documents in advance of due dates • Assist with attorney work, including entering timesheets, submitting expense reports, preparing and editing requested documents, document redlining; maintain all document work in the Document Management System Minimum Qualifications: • Excellent interpersonal skills • Self-motivated, responsible individual able to work under minimal supervision and able to meet deadlines • Must possess good communication and organizational skills • Attention to detail, especially during repetitive work and routine tasks • Excellent typing (+40 wpm) • Computer knowledge including use of Microsoft Office preferred • Oriented toward teamwork Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position. Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.

SEND RESUMES/APPLY TO:       https://apps.viglobal.com/chapmanselfapply/viRecruitSelfApply/ReDefault.aspx?FilterREID=5&FilterJobCategoryID=1&FilterJobID=128    

Posted: September 1, 2017 


Word Processor Coordinator

Dykema - Branch

63 Attorneys; 38 Staff

Reports to:          Office Administrator             

LOCATION:          Chicago, IL or Michigan Offices

EDUCATION         High school diploma.     

EXPERIENCE:          1. Minimum 5 years’ work related experience preferably within a medium to large law firm. 2. Minimum typing speed of 55 wpm required. 3. Advance knowledge of Word, Excel and PowerPoint required. 4. Excellent communication (oral and written), telephone manner and interpersonal skills. 5. Ability to prioritize, meet deadlines and solve problems. 6. Ability to work independently, as well as a part of the team. 7. Overtime may be required at short notice.

DESCRIPTION:     Dykema Gossett PLLC, a leading national law firm is recruiting for a Word Processing Coordinator. The incumbent may reside in either the Chicago, Illinois office or one of the Michigan offices. The WP Coordinator will complete a variety of word processing assignments including but not limited to: scheduling and monitoring projects to ensure high quality document preparation and production by department personnel; troubleshooting document and/or technical inquiries; performing initial input and/or extensive typing of legal documents from handwritten notes or tapes utilizing Word and other software for various practice group attorneys; formatting and revising legal documents; providing support for E-Filing documents at State and Federal Courts in CA, D.C., MI, MN and TX; and, assisting with attorney time entries.

SEND RESUMES/APPLY TO:          Attention: Cindy R. Stahler, HR Manager Dykema 10 South Wacker Drive, Suite 2300 Chicago, IL 60606 http://www.dykema.com/careers-staff-opportunities.html

Posted:  August 31, 2017 


Senior Records Specialist

Vedder Price - Main

200 Attorneys; 300 Staff

Reports to:           Manager of Records and File Management

LOCATION:         222 N. Lasalle St., Chicago, IL 60601    

EDUCATION       High School                           

EXPERIENCE:      Minimum 4 years record management experience      

DESCRIPTION:           This is an advanced position within the Records Management Department that requires proven proficiency in the tasks, duties and skills of the Records Specialist position. It also requires extensive knowledge of the Firm’s records management policies, processes and systems, as well as an advanced ability to recognize and appraise specific legal documents for retention and disposition. With the exception of the Department Supervisor, the Senior Records Specialist is the most senior position within the Records Management Department of a local office. In compliance with the Firm’s Policy on Confidentiality, all members of the Firm’s Records Management Department are prohibited from discussing or disseminating in any way information learned about the Firm, its clients and personnel. • Perform tasks of Records Specialist, in addition to demonstrating mastery of records management duties such as file creation, circulation, maintenance, document classification, offsite storage, and file transfer. Understand policy and process distinctions between legal representation records and Firm administrative records. • Extensive use of the Firm’s records management application, including research, reporting, troubleshooting, and use of advanced functionality to manage records retention. Use other Firm applications for research purposes. • Use the Firm’s technologies to accomplish job tasks and communicate with customers and co-workers. • Assist co-workers as needed. Train and mentor Records Specialists, under supervision of the Records Supervisor or Manager. Coordinate work teams as assigned; provide feedback as requested. • Understand all aspects of Department workflow. Observe areas of improvement in processes, and make recommendations to the Records Supervisor and/or Manager. • Participate in functional application testing, under supervision of the Records Supervisor or Manager of Records & Information Compliance. • Analyze and solve complex problems or escalate appropriately. • Identify Department or customer practices that present potential risk exposure, and report same to Records Supervisor or Manager. • Assist with Department projects and coordinate project work teams as assigned by the Records Supervisor. • Build strong relationships within the national and local Records Management Department and with customers, particularly with attorneys and administrative departments and with vendors. • Personable and professional • Solid understanding of the Firm’s records management processes and policies. Demonstrated ability to recognize, identify, classify, and assign value to legal and client documents. Able to define appropriate weeding and disposition approach for representation files and the Firm’s business records. • Excellent organizational skills; analytical, detail oriented and methodical. Able to adapt to shifting priorities. • Able to work well independently and in a team environment. • Solid and demonstrated understanding of the Firm’s records management application, including the ability to use the system to troubleshoot complex problems. Exposure to other Firm applications for research purposes. • Proficient user of the Firm’s technologies and the Internet. • Demonstrated leadership aptitude, with an ability to coordinate work teams, as assigned. • Understanding of records management workflow. Able to identify areas of improvement in process. Solid problem solving skills. Able to diagnose problem complexity and determine need to escalate. Able to follow test plan and document according to instructions. • Exposure to risk management aspect of records management programs. Able to discern when variances in practice and procedure present risk exposure to the Firm. • Exposure to project management methodologies and able to complete project tasks on time. • Understand various supplies used in the records management process and able to track usage. Able to capture and track costs for various records management activities in a methodical manner. • Strong communication skills, including ability to train and to write organized, clear memoranda, reports and e-mail. Able to explain complicated concepts to customers. Advanced customer service skills, and ability to work with customers to solve difficult problems. • Strong team player and able to build relationships within the Department and the office with developed interpersonal skills. • Developed judgment and discernment skills. • Self-motivated and able to work independently. • Successful at multi-task management.

SEND RESUMES/APPLY TO:            Apply on our website or send resume to ggrunloh@vedderprice.com

Posted: August 17, 2017


 Mailroom/Docket Clerk

Berger Schatz   – Main Office

40 Attorneys; 70 Staff

Reports to:            Human resources           

LOCATION:               Downtown Chicago       

EDUCATION                   n/a     

EXPERIENCE:        1 year

DESCRIPTION:              Law Firm Mailroom/Docket Clerk Full or Part-Time Smart Docket/Mailroom Clerk needed for our prominent mid-sized law firm to handle a fast paced, on-your-feet, assignment. To join our small first-class team, you will need to be a self-starter, with high-energy, the ability to take direction and work with or without supervision, professional demeanor and appearance, excellent communication, basic computer skills, a positive attitude and good judgment and excellent customer service skills. Prior mailroom or docket experience in a professional environment a plus. The successful candidate will be based in our office services department, but also represent the firm while doing court runs and outside deliveries. Competitive pay rate and full benefits for full-time. We would consider two students for part-time job sharing. Email cover letter and resume in confidence to: careers@bergerschatz.com

SEND RESUMES/APPLY TO:            careers@bergerschatz.com

 Posted: August 3, 2017


Matrimonial/Family Law Associate

Berger Schatz   – Main Office

40 Attorneys; 70 Staff

Reports to:         Confidential              

LOCATION:               Downtown Chicago       

EDUCATION                   5+ years of civil litigation, domestic relations preferred; exceptional writing skills and strong analytical, interpersonal and communication abilities     

EXPERIENCE:       5+ years of civil litigation, domestic relations preferred; exceptional writing skills and strong analytical, interpersonal and communication abilities   

DESCRIPTION:             Matrimonial/Family Law Associate Berger Schatz, one of the largest and most highly regarded matrimonial law firms in the nation, is seeking an associate for our Chicago office. Minimum requirements for candidates include 5+ years of civil litigation, domestic relations preferred; exceptional writing skills and strong analytical, interpersonal and communication abilities. A tax or financial background is a plus. The ideal candidate will demonstrate confidence handling multiple cases with an upscale, high-profile clientele and enjoy working in a team environment. We offer competitive salaries, benefits, and the opportunity for advancement. Qualified candidates should forward their resume, cover letter and writing sample in complete confidence to: Berger Schatz 161 North Clark Street, Suite 2800 Chicago, IL 60601 Email: careers@bergerschatz.com bergerschatz.com

SEND RESUMES/APPLY TO:            careers@bergerschatz.com

 Posted: August 3, 2017


File Clerk

Swanson, Martin & Bell, LLP

150 Attorneys; 225 Staff

Reports to:    Colleen Dominick                  

LOCATION:            330 North Wabash       

EDUCATION         High school diploma            

EXPERIENCE:           None necessary

DESCRIPTION:      File Clerk Job Description Electronically file and serve documents via Lexis Nexis/Pohlman Document Services and maintain record same. Organize and maintain electronic and hard copy case files. Also, must have ability to move boxes. Entry level with room for growth within the company.        

SEND RESUMES/APPLY TO:        Cdominick@smbtrials.com

 Posted: July 25, 2017