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Records Coordinator

Barnes & Thornburg   -  Branch

97 Attorneys; 55 Staff

Reports to:        Records Supervisor           

LOCATION:          One North Wacker Drive Suite 4400 Chicago, IL 60606     

EDUCATION:        High school diploma required; Associate’s degree preferred. 

EXPERIENCE:       2 years’ experience in the Legal Field and/or Records management.      

DESCRIPTION:          Under direct supervision, and according to established Firm policies and procedures, the Records Coordinator is responsible for maintenance, disposition and retention of client records, both hard copy and electronic, for the Trusts & Estates Department. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Organization and maintenance of Department’s records and information in paper and electronic format to ensure accurate retention, effective retrieval and easy access to the information. 2. Assist attorneys and staff in locating and retrieving open or closed documents in the Firm’s electronic document retention system and/or hard copy. 3. Filing, vaulting and processing of executed documents according to Department procedures. 4. Maintains and updates Department’s Corporate Minute Books. 5. Maintains Department’s Corporate Closing Books. 6. Retrieves and prepares client files for closing or storage, either in hard copy or by imaging, by inventorying the file contents and organizing and filing same, as appropriate. Enters closed files into the Firm’s document retention system and updates spreadsheet with closed file and matter number information. 7. Purges stored files according to the Firm’s document retention and destruction schedule, as approved by the appropriate attorney. 8. Conducts regular file audits. 9. Receives mail for which a recipient cannot be identified, and attempts to locate the proper recipient. 10. All other jobs and duties assigned. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: 1. High school diploma required; Associate’s degree preferred. 2. 2 years’ experience in the Legal Field and/or Records management. 3. Superior attention to detail and highly skilled at identifying and indexing information. 4. Strong computer and database skills, previous experience utilizing legal-specific automated records management system preferred; proficiency in Microsoft Word, Excel, Outlook is required. 5. Ability to identify and analyze issues and problems in records management and to recommend and implement solutions. 6. Highly organized with excellent ability to prioritize and work under time constraints. 7. Working knowledge of legal terminology. 8. Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. 

          

SEND RESUMES/APPLY TO:        https://careers.btlaw.com/viRecruitSelfApply/ReDefault.aspx?FilterREID=10&FilterJobCategoryID=3&FilterJobID=294

Posted: January 16, 2018 

  


Analytics Specialist

Seyfarth Shaw LLP - Main

800 Attorneys; 2000 Staff

Reports to:          Office Administrator        

LOCATION:      233 S. Wacker Drive, Suite #8000                           

EDUCATION:            College degree or equivalent experience.       

EXPERIENCE:           Strong analytical and mathematical skills required. - Experience analyzing large data sets required. - People analytics or Human Resources analytics experience required. - Advanced Excel skills required. - Experience with statistical tools, modeling and software preferred (SAS) Coding experience a plus.
DESCRIPTION:       Seyfarth Shaw is a large, full-service AMLAW 100 international law firm based in Chicago. The scope of this role includes analyzing large data sets to prepare various analyses of an employer’s workforce. We are seeking an experienced and highly motivated professional who is a team player to join our Firm. The ideal candidate will have superb analytical and mathematical skills along with the ability to evaluate adverse impact, analyze applicant flow and conduct compensation analyses. Prior people analytics or human resources analytics experience are required. Advanced Excel skills, general formula based software aptitude, excellent client relations skills, strong project management and organization skills required. Prior experience conducting regression analyses, compensation or diversity analytics preferred. Flexible work schedule and the ability to handle multiple tasks and meet multiple deadlines in a fast paced team environment desired. Job Description Prepare Reduction in Force (RIF) analyses and create Older Workers Benefit Protection Act (OWBPA) disclosure lists; Conduct impact ratio analyses and adverse impact analyses using human resources databases to analyze employment activity; Detailed work with large data sets in Excel, including generating pivot tables and writing formulas to analyze data; Assist in preparing regression analyses, and detailed and co-hort analyses; Gather, validate and synthesize employment data; Prepare summary analyses in PowerPoint and other mediums for delivery of analytical results; Statistical analysis of affirmative action plans and client information; and Assist in development of affirmative action plan analyses using clients’ databases or other information, including assistance in developing internal reporting and auditing mechanisms for affirmative action compliance and OFCCP Compliance Evaluations as needed.

SEND RESUMES/APPLY TO:          https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Data-Analyst_170408        

Posted: January 2, 2018 


Document Clerk

 Dykema -  Branch

63 Attorneys; 37 Staff

Reports to:          Senior Manager Records Center    

LOCATION:          10 S. Wacker Dr., Chicago

EDUCATION:             College degree not required.

EXPERIENCE:       Two to three years of related work experience - preferably in litigation file maintenance within a law firm or corporate legal department, proficiency with Microsoft Office applications - Word, Outlook and Excel, knowledge of LegalKEY (preferred), excellent communication and interpersonal skills, strong attention to detail and accuracy, highly effective organizational skills, capacity to function in a fast-paced environment, working knowledge of standard office procedures, machines and filing systems, and ability to lift and transport 20 – 25 pound boxes, with repeated lifting, stooping and bending.    

DESCRIPTION:          Dykema, a leading national law firm, has an opening in the Chicago, Illinois office for a Document Clerk. Under the direction of attorneys, paralegals and administrative assistants, assists with a full range of records related duties. This includes, but is not limited to, maintaining current and creating new files to provide Records Management services, creating and organizing folders, general filing, court document indexing, preparing materials for off-site storage, organizing documents in paper and electronic format - including preparation and maintenance of pleading clips, indexing, Bates stamping, copying, and binding, providing back-up reception coverage as needed, and performing other clerical duties as requested. EOE    

SEND RESUMES/APPLY TO:  https://www.dykema.com/careers-staff-opportunities.html

Posted: December 28, 2017 


eDiscovery Project Manager

Vedder Price P.C.  - Main

200 Attorneys; 200 Staff

Reports to:           eDiscovery Manager 

LOCATION:          222 N. Lasalle, Chicago, IL 60601                            

EDUCATION:                Bachelor's degree or equivalent

EXPERIENCE:         • Paralegal background or law school experience highly preferred. • Administrator-level experience with Relativity and case and transcript management tools • Familiarity with MS-Access and text editors • Passing familiarity with a wide range of non-legal technologies, from networks to email to structured databases • Strong fundamental understanding of computer systems, generally • Programming or DBA experience 

DESCRIPTION:        This position is responsible for managing, coordinating, consulting and advising in all aspects of legal matters pertaining to the technology-intensive portions of the EDRM, including but not limited to leading client technology calls, monitoring case-specific eDiscovery budgets and expenses, data analysis, processing, production, and presentation of ESI. Day-to-day duties involve management of individual projects/cases within budget constraints and serving as lead team member on complex, fast-moving matters involving eDiscovery. Responsibilities include: • Day-to-day management of individual projects, including providing technical expertise and related advice to legal teams, clients, and other outside parties • Providing on-going direction and assistance to other team members. • Ensuring requirements are defined and met for all phases of eDiscovery projects including preservation, collection, processing, hosting, production, and presentation. • Manage most aspects of eDiscovery projects on an independent and self-directed basis. • Ensure proper implementation of quality control measures on project deliverables using internal procedures and systems, focusing on timeliness, quality, accuracy and completeness. • Management of communications (both oral and written) with an expectation that all communication must be clear and concise. 

SEND RESUMES/APPLY TO:           ch.recruiting@vedderprice.com.

Posted: December 12, 2017