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File Clerk

Swanson, Martin & Bell, LLP

150 Attorneys; 225 Staff

Reports to:    Colleen Dominick                  

LOCATION:            330 North Wabash       

EDUCATION         High school diploma            

EXPERIENCE:           None necessary

DESCRIPTION:      File Clerk Job Description Electronically file and serve documents via Lexis Nexis/Pohlman Document Services and maintain record same. Organize and maintain electronic and hard copy case files. Also, must have ability to move boxes. Entry level with room for growth within the company.        

SEND RESUMES/APPLY TO:        Cdominick@smbtrials.com

 Posted: July 25, 2017

Case Assistant

Seyfarth Shaw LLP – Branch Office

850 Attorneys; 2000 Staff

Reports to:               Office Administrator

LOCATION:       233 South Wacker Drive, Suite 8000 Chicago, IL 60606
EDUCATION     Four year college degree.

EXPERIENCE:       Experience and/or degree in marketing, public relations, advertising, business development, journalism, or communication. An interest in attending Law School is preferred. - Strong academic performance, strong written and verbal skills and a demonstrated ability to interact with colleagues at all levels. - Strong writing, editing, and grammar skills. Ability to prepare press and media releases. - Excellent research skills. Experience conducting media and/or marketing research preferred. - Knowledge of social media marketing through use of LinkedIn, Twitter, etc. - General knowledge of branding. - Familiarity with blogging practices, communication plans, and proposals. - Ability to manage large-scale projects and prioritize deadlines. - Superior organizational skills, attention to detail, and ability to multi-task in a fast-paced environment. - Must possess strong analytical and problem-solving skills. - Exceptional oral and written communications skills, including the ability to communicate complicated subject matter clearly; persuasive presentation skills; a talent for listening actively and well. - An ability to be practical and focused while thinking creatively. - Hands-on with a proven "make it happen" mindset; demonstrated resourcefulness and self-directed behavior. - Working knowledge of MS Word, Excel, PowerPoint and Outlook - knowledge of Interaction, iManage a plus.     

DESCRIPTION:         The Case Assistant will enjoy a highly visible position while providing billable and non-billable assistance to an international law firm’s Labor & Employment Practice including providing marketing and business development assistance, coaching attorneys on marketing & business development strategies, and supporting pitch and marketing efforts. Job Description Support the Labor & Employment team to develop and execute marketing and business development plans for individual lawyers. Assist with all aspects of business development pitches, including gathering input from attorneys and other information sources, drafting qualifications/value propositions, and coaching attorneys on strategy and follow-up as well as pitch meeting prep and related activities. Draft PowerPoint presentations for use in partner speeches, webinars, etc. Will utilize firm resources such as Courtlink, Hoovers, LexisNexis, Westlaw and OneSource to provide research on marketing and business development. Maintain the strictest confidentiality of client matters and files. Conduct legal and marketing research. Write, edit, and finalize correspondence, memoranda and other legal, marketing and business development documents. Draft targeted pitch letters in the acquisition of new business. Implement business development strategies.

SEND RESUMES/APPLY TO:      https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Case-Assistant_170242  

Posted: July 17, 2017

Deputy Director

Illinois Supreme Court Commission on Professionalism

3 Attorneys; 3 Staff

Reports to:            Executive Director

LOCATION:                 180 N Stetson Ave, Suite 1950, Chicago, IL

EDUCATION          Licensed attorney, Illinois strongly preferred

EXPERIENCE:         The ideal candidate will: -Be a licensed attorney, Illinois strongly preferred; -Have at least twelve years of law practice experience; -Have demonstrated experience and expertise with lawyer ethical rules, regulatory issues and professionalism topics; -Have management and operations experience, including handling of budget, finance and vendor contract issues; -Have a facilitative and collaborative leadership style applicable to working on a dynamic team and building partnerships; -Be passionate about professionalism; -Be well-connected in the Illinois legal community; -Be well-connected in online communities; -Be willing to travel throughout the state and represent the Commission at events.
DESCRIPTION:          Are you a lawyer who would enjoy breaking new ground in a fast-paced innovative environment? You may be interested in joining the Illinois Supreme Court Commission on Professionalism as its Deputy Director. Under the direction of the Executive Director and within a close-knit team environment, the Deputy Director will promote the professionalism mission and help execute operations within the organization. The Deputy Director must be well-organized and have excellent verbal and written communication skills. An ideal candidate should be able to both think broadly and strategically about our work, and also be detail-oriented and organized about the implementation of priorities, partnerships, and infrastructure needs. Past experience supervising professionals, handling legal ethical and professionalism challenges, and public speaking is required. Must be proficient in Word, PowerPoint, Excel, as well as the major social media channels. The salary for this position is $100,000 to $115,000, depending on qualifications, plus a generous benefits package.

SEND RESUMES/APPLY TO:      If interested, please send your resume, statement of interest, and writing sample to Lindsay Shaw. For the writing sample, please write an 800-900 word article on a professional responsibility topic appropriate for publication in our 2Civility Blog.

 Posted: July 10, 2017

Facilities Assistant

Barnes & Thornburg LLP – Branch Office

95 Attorneys; 80 Staff

Reports to:            Doug Conomy

LOCATION:            One North Wacker Drive, Suite 4400    

EDUCATION         High School Diploma or GED Certification

EXPERIENCE:        1-3 years of office experience.           
DESCRIPTION:         SUMMARY: Under direct supervision, and according to established policies and procedures, the Facilities Assistant provides administrative support in the areas of facilities and supplies. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: 1.) Facilities: a. Assists in coordination of interior office moves. b. Schedules furniture deliveries; reserves dock. c. Coordinates security clearance and keycard access for new and existing employees. d. Maintenance of work spaces following employee departures (i.e. remove supplies, etc.). e. Prepares work space for new hires. f. Places work orders with building maintenance and follows-up to insure completion. g. Orders nameplates for new hires. h. Coordinates fire safety procedures; advises new employees of same. 2.) Supplies: a. Orders office supplies (including business cards and stationery). b. Maintains supplies in main supply room and satellite copy areas on all floors. c. Reviews and processes invoices for approval. d. Maintains vendor files. 3.) Equipment: a. Maintains inventory of office equipment. b. Schedules maintenance of office equipment. 4.) Miscellaneous: a. Prepares check requests and expense reports as needed. b. Maintains office telephone directory. c. Opens mail, prepares correspondence, copies and faxes. d. Organizes certain firm events. e. Assists with new employee orientation. f. Provides support to Relief Receptionist, Conference Room Scheduler, Hostess, and Central File Room. g. Completes special projects as needed. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: 1. Excellent command of the English language. 2. Ability to represent firm in a professional manner. 3. Detailed oriented. 4. Type 55 wpm. 5. Proficient in computer systems. Has knowledge of MS Word, Outlook, Excel, and Power Point. 6. Ability to retrieve and distribute files, written documents or office supplies weighing up to 40 pounds. 7. Ability to retrieve and replace objects from shelves of up to 8 feet high. 8. Willingness to occasionally work irregular hours and/or more than 37.5 hours per work week to perform essential duties of the position.
SEND RESUMES/APPLY TO:     https://careers.btlaw.com/virecruitselfapply/ReApplicantEmail.aspx?Tag=2f25712d-e09a-486b-9c57-3aa9bcec4dc5

 Posted: July 8, 2017

Intellectual Property Docket Clerk

Seyfarth Shaw LLP – Branch Office

850 Attorneys; 2000 Staff

Reports to:   National Docket Manager          

LOCATION:       233 South Wacker Drive, Suite 8000 Chicago, IL 60606
EDUCATION     Bachelor degree or equivalent work experience    

EXPERIENCE:        Prior IP docket experience is preferred (minimum 2-years) Knowledge and Skills: - Ability to communicate effectively - Strong organizational and proofreading skills - Knowledge of or experience with CPi or equivalent rules-based intellectual property docketing software

DESCRIPTION:          The IP Docket Clerk will be supervised by the local Office Administrator and the IP prosecution attorneys and staff. They will be a part of a team of IP Docket Clerks who work across all US offices. They will perform a variety of trademark and patent docketing duties, handling requests from attorneys, paralegals and secretaries. This position requires attention to details and strong organizational skills with a customer service focus on meeting the client team needs. Essential Responsibilities Responsibilities of the IP Docket Clerk include but are not limited to: Review and calendar all intellectual property correspondence upon receipt Enter new matters/applications in the IP docket software Create new matters in firm’s new business intake system Manage filing processing with the US Patent & Trademark Office Generating weekly docket reports and other ad hoc reports as needed Follow up with attorneys and staff on deadlines to ensure compliance Respond to attorney and client inquires relating to patent and trademark filings Work with the records and conflicts teams to ensure risk policy compliance Download and process US Patent & Trademark Office correspondence from government websites Maintain knowledge of international intellectual property processes and procedures for both trademark and patent

SEND RESUMES/APPLY TO:           https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago-Boston/Intellectual-Property-Docket-Clerk_170195

Posted: July 5, 2017

Conflicts Clerk

Dykema Gossett PLLC – Branch Office

63 Attorneys; 37 Staff

Reports to:          Director of Risk Management

LOCATION:        10 S. Wacker Dr., Chicago, IL       

EDUCATION     College degree not required, but helpful.  

EXPERIENCE:  Minimum two (2) years work-related experience in law firm conflicts and/or new business department required.  Prior experience utilizing automated conflicts and/or workflow system preferred.  Knowledge of LegalKey a plus.  Minimum two (2) years of general record keeping and/or filing experience required. Background in corporate research or library-related work are a plus.

DESCRIPTION:  Dykema, a leading national law firm, has an opening in either our Chicago, Detroit or San Antonio office for a Conflicts Clerk.  Performs conflict-of-interest searches in LegalKey database and other required sources for all new clients/matters, internal searches and updates.  Performs conflict of interest checks and makes preliminary review of the results for lateral hires. Monitors the integrity of the system’s operations.  Ensures accuracy of data maintained in the system.  ESSENTIAL DUTIES AND RESPONSIBILITIES  1) Performs conflict-of-interest searches on the software systems provided for all new clients/matters, internal hires, internal searches and updates.  2) Performs corporate family research. 3) Maintains appropriate data in LegalKey.  4) Maintains search logs for LegalKey conflict searches.  5) Performs other basic clerical duties as required. - Competitive salary and benefit package. - Qualified candidates should forward resume, including salary requirements, to Recruiting@dykema.com.  EOE

SEND RESUMES/APPLY TO:        http://www.dykema.com/careers-staff-opportunities.html

Posted: July 7, 2017

Records Center Manager

Chapman and Cutler, LLP – Main Office

150 Attorneys; 300 Staff

Reports to:     General Counsel     

LOCATION:            111 West Monroe Street, Chicago, IL 60603  

EDUCATION      Bachelor's Degree

EXPERIENCE:         Minimum of five years of records management, information governance or related experience, preferably at a law firm.      
DESCRIPTION:      Chapman and Cutler LLP is seeking a Records Center Manager to join our administrative team in Chicago. This is an outstanding leadership opportunity for an individual with records management or information governance experience as well as supervisory skills and customer service aptitude. Primary responsibilities include, but are not limited to, the following: -Supervise Records Center Department staff, make staffing recommendations, set performance expectations and complete annual performance reviews. -Oversee data entry; process New Matter Intake; coordinate conflicts checking with the Conflicts Partner. -Provide oversight and processing of new business data entry in Firm’s financial systems, conflicts systems and departmental databases as well as necessary subsequent updates. -Assist the Firm’s General Counsel, Conflicts Partner and the Practicing Standards Committee with various special projects and surveys related to professional liability compliance and the Office of the General Counsel. -Assist the Firm’s Illinois Public Finance Group with procedures and filings related to Illinois Lobbyist Registration (designated as Authorized Agent). -Supervise processing of and preparation of physical files for storage, retrieval and distribution as necessary, including coordination of activities with off-site records storage vendors. -Manages compliance with the Firm’s Records Management program, including working closely with General Counsel regarding document retention policies, monitoring relevant changes in law and client requirements. -Secures hard-copy files subject to ethical and confidential screens. -Process and coordinate matter records for departing and incoming attorneys. Minimum qualifications are as follows: -Bachelor’s degree -At least five years of experience in records management, information governance or a related field, preferably in a law firm setting; professional designation as a Certified Records Manager/CRM is a plus. -Proficiency in records or content management, including file security and file audits. -Familiarity with Records Management software and implementation, including conversion of data. -Excellent communication skills. -Prior supervisory/management experience. -Ability to competently handle competing priorities and tasks while working under pressure. -Customer service aptitude. To apply, please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position. Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.

SEND RESUMES/APPLY TO:       http://www.chapman.com/careers-opportunities.html

Posted: June 30, 2017

Conflicts Research Analyst

Banner & Witcoff, Ltd. - Branch Office
40 Attorneys; 70 Staff

Reports to the Library Manager
LOCATION:  10 S. Wacker Dr., Chicago, Illinois
EDUCATION:   Associate’s or Bachelor’s degree preferred.
EXPERIENCE:  Minimum of 3-5 years’ experience in conflicts research
DESCRIPTION:  Banner & Witcoff's Chicago office is seeking a full-time Conflicts Research Assistant. The ideal candidate will have a minimum of 3-5 years’ experience in conflicts research. The candidate must be able to work both independently and collaboratively in a fast paced environment, and be able to manage multiple tasks on a daily basis, including meeting strict deadlines. Candidates must be detail oriented, have strong research, organizational, written and oral communication skills and be proficient in Microsoft Office. Associate’s or Bachelor’s degree preferred. Responsibilities include but are not limited to:
• Performing conflicts searches and reporting potential conflicts to attorneys
• Entering new client and/or matter information into the client/matter database, adding or changing parties involved in existing matters, and changing client/matter names or status, where applicable
• Providing business and law-related research and reference services to the firm's attorneys, paralegals and other administrative professionals
• Other duties and special projects as assigned
Banner & Witcoff offers a comprehensive salary and benefits package.  To apply, please email resume and cover letter with salary requirements.

SEND RESUMES TO:  mmora@bannerwitcoff.com
: June 23, 2017

Research Analyst

Neal, Gerber & Eisenberg, LLP - Sole Office
150+ Attorneys; 150+ Staff

Reports to the Library Manager
LOCATION: 2 N. LaSalle St., Chicago, IL
EDUCATION: • Masters Degree in Library and Information Science. • 2+ years of experience in a law firm or corporate library/research center. • Experience with researching caselaw, news, company information, and public records utilizing databases such as Lexis Advance, WestlawNext, Bloomberg Law, S&P Capital IQ, Cheetah/IntelliConnect, Avention, and StateNet. •Managing news, legislative and regulatory, caselaw, and topical alerts. • Experience in Competitive Intelligence or Business Development research at the individual, company, and industry levels utilizing tools such as Monitor Suite, S&P Capital IQ, Lex Machina, and Avention. • Strong writing skills with the ability to deliver professional, “client-ready” research memos and reports. • Strong presentation skills and professional presence. • Ability to work independently with a high degree of professionalism. • Excellent organizational skills and attention to detail. • Results oriented. • Ability to work collaboratively in a fast paced entrepreneurial environment.
EXPERIENCE:  • Practice area specific research and database experience, such as: - Tax & Estate Planning (Cheetah/IntelliConnect, Bloomberg Law) - Litigation (Courtlink, Court Wire, Lex Machina) - Corporate & Securities (Securities Mosaic, Practical Law, RBsourceFilings,Cheetah/IntelliConnect, Bloomberg Law) - Intellectual Property (TotalPatent, Patent Advisor, Docket Navigator, Corsearch, Saegis) • Conflicts/Due Diligence research experience •Advanced Microsoft Excel skills • SharePoint experience • Intranet or website design experience
DESCRIPTION:  Neal, Gerber & Eisenberg LLP is a mid-sized Chicago Loop law firm seeking a librarian for the role of Research Analyst to join its Library team. The Research Analyst will report to the Library Manager and will work closely with attorneys, paralegals, marketing, administration, and staff. The Research Analyst is responsible for performing a wide range of legal and business research tasks across civil practice areas such as Intellectual Property, Corporate & Securities, Litigation, Labor & Employment, Executive Compensation, Tax, Estate Planning, Insurance, Environmental, and Real Estate. The successful candidate will have strong written and communication skills who is comfortable working with patrons both one-on-one and in larger groups. This position will be the point person for competitive intelligence and business development research for the firm. The library provides detailed competitive intelligence reports, customized for the requesting individual to support business development, client pitches, industry analysis, and marketing events. The ideal candidate will be skilled at synthesizing the research to compose and professionally present concise analysis of complex matters, adapting to the practice area and requester’s needs. While the library’s Research Analysts provide support across all practice areas, each individual is assigned specific practice areas to manage those groups’ alerts, training, and advanced projects. This position will be assigned Real Estate, Real Estate Tax, Tax, Estate Planning, and Bankruptcy. Please include a cover letter and resume. Additionally, if not already included on your resume, please provide a list of research databases, current awareness tools or information aggregation services (i.e. Newsdesk or Manzama), and any desktop or web-based applications (such as Microsoft Excel or SharePoint) with which you are proficient.
APPLY ONLINE BY VISITING: https://ngeapply.ngelaw.com/virecruitselfapply/ReDefault.aspx?FilterREID=5&FilterJobCategoryID=1&FilterJobID=17
Posted: June 21, 2017

Professional Development (“PD”) Assistant

Vedder Price – Main Office
200 Attorneys; 500 Staff
Reports to the Professional Development Manager
LOCATION:  Chicago Loop
EDUCATION:  Familiarity with CLE and CE Manager preferred, but not required.
EXPERIENCE:  5-7 years senior level administrative/litigation paralegal experience.
DESCRIPTION:  A responsible, detail-oriented and organized Professional Development Assistant to work with the Professional Development Manager and Professional Development Specialist to help facilitate Vedder Price University (“VPU”) training programs and to ensure the delivery of high-quality attorney/paralegal Continuing Legal Education (“CLE”) programming. The Professional Development Assistant will help maintain the administration of the Firm’s CLE training database (CE Manager), help track attorneys’ CLE requirements to ensure compliance, and assist in logistics and calendaring for VPU Training programs. CLE Responsibilities: • Update and maintain attorneys’ profiles, license information and CLE records in CE Manager. • Communicate with Vedder Price attorneys (verbally and electronically) regarding their CLE requirements/credits and enter external CLE certificates into CE Manager. • Assist Professional Development Manager in communicating with attorneys about upcoming CLE deadlines in the states in which Vedder Price has offices. • Assist Professional Development Specialist in communicating with attorneys about utilizing PLI and other CLE resources. Training Responsibilities: • Assist in maintaining training schedules and tracking CLE credits. • Assist with VPU CLE training programs, including coordinating logistics; calendaring programs; obtaining, copying and distributing CLE materials to all offices prior to programs; and preparing and maintaining program files for over 140 programs annually. • Communicate frequently with multiple Firm departments (including Office Services, IT, Hospitality, Marketing) and the Firm’s satellite offices to coordinate and confirm logistical details for VPU training sessions, including rescheduling programs and updating logistics with last minute changes. • Maintain and update CLE Training Program files using CE Manager tracking software (add new courses in CE Manager; create attendance sheets; upload course materials; validate training program attendees; send course evaluations; compile and prepare evaluation statistics; add, maintain and update clients and new attorneys in CE Manager; add and maintain secretary affiliations with attorneys; add attorney department, level and class year, and update distribution lists). • Assist PD Specialist to ensure proper file maintenance and attendance records for external Client/Business Development CLE programs. Communicate with Marketing Department and clients regarding these programs. Other Responsibilities: • Update agendas, calendars and related Professional Development Department documents. • Assist Professional Development Specialist with annual audit of attorney bar admissions/licenses. • Assist team in annual attorney license registrations process. Qualifications and Education: • Associate or Bachelor’s Degree required. • Familiarity with CLE and CE Manager preferred, but not required. • Excellent communication, time management, organizational and follow-through skills. • Attention to detail and ability to effectively manage multiple priorities in a fast-paced environment. • Strong computer research skills, including proficiency with the Internet, Microsoft Word, Excel and PowerPoint. • Willingness and ability to understand/learn general premise of State CLE Rules and Practices preferred. • Professional demeanor and discretion required. • A team player who works well both with others and independently
SEND RESUMES/APPLY TO:  GGrunloh@vedderprice.com
: June 7, 2017