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Legal Administrator

Confidential - Sole

20 Attorneys; 25 Staff

Reports to:                    Managing Partner

LOCATION:      Chicago                           

EDUCATION:            College Degree         

EXPERIENCE:             Major course work in business administration or management, finance, human resources, technology or marketing, or minimum of seven years of comparable work experience. Professional certification a plus, including Certified Legal Manager designation.

DESCRIPTION:         This is a senior management position and key position on the Management Team. The Legal Administrator will be responsible for overall non-attorney personnel management (including supervising hiring and retention initiatives, supervising training, determining staff needs, and overseeing performance management), overall management of the Firm's physical facilities and related functions, and management of computer and information systems. The Legal Administrator also will be responsible for certain financial planning and financial management for the Firm and assist attorneys in the marketing of the Firm's legal services. 

SEND RESUMES/APPLY TO:              hiring.partner24@gmail.com      

Posted: January 2, 2018  

Office Administrator 

 Foley & Mansfield - Branch

15 Attorneys; 17 Staff

Reports to:     Managing Partner and COO       

LOCATION:        55 W Monroe St, Suite 3430, Chicago, IL 60603

EDUCATION:          BA or equivalent exp

EXPERIENCE:          6-8 years 

DESCRIPTION:           Foley & Mansfield is a national law firm with more than 150 attorneys in offices from coast to coast. We provide legal expertise, creative solutions and extensive trial experience for large corporations, small businesses and individuals. If you are a highly talented Office Administrator interested in supporting our Chicago office through a broad range of administrative activities, we want to hear from you! We are seeking a strong leader to work closely with the Managing Partner, attorneys and support staff in ensuring office and firm goals are met. The Office Administrator is responsible for the day to day supervising and coordinating of the office support staff, assuring a high-level of client service to both external and internal clients. Minimum Requirements: • Bachelor’s Degree in Business Administration or related field. Equivalent combination of education and experience may be substituted for degree requirement. • Six to eight years of experience managing an office in a professional services or law firm environment. • Experience with facilities management to include project management a plus. • Knowledge of basic accounting principles to include budget management required. Preferred skills: • Strong communication, problem solving, leadership and diplomacy skills to interact with lawyers, staff and vendors on a regular basis. • Excellent organizational and project management skills required. • Working knowledge of Microsoft Office Suite, FileMaker Pro or similar, File & Serve, time and billing systems, and document management systems • Ability to make sound business decisions. • Must be able to work effectively in a fast-paced environment. Essential duties and job functions: • You will be responsible for directing, managing, and overseeing the daily operations and business functions of the office to ensure it is operating efficiently. • Develop and maintain effective working relationships with other management throughout the office and firm. • Provide regular direction and leadership to staff, including administrative and secretarial support, on projects and assignments. Conduct regular staff meetings. • May provide basic HR or other services to include secretarial assignments, new employee orientation, and conducting performance evaluations. Partner with HR to recruit open positions within the assigned office. • Analyze and maintain accurate operating and capital budgets for all areas of responsibility. Review budget, invoices, vendor payments, etc., on a regular basis to ensure adherence to budget. Report back to senior management or operations management on any unplanned expenses that will result in budget overage. • Interact with senior management and operations management as it relates to administrative, operational and facilities issues of an assigned office. • Manage the integration process of lateral groups of lawyers, their paralegals and secretarial staff. Provide leadership in securing the resources necessary to finalize their integration by partnering with other firm departments. • Work on firm wide initiatives with senior management. Help to standardize practices and procedures and streamline activities when appropriate. • Partner with firm departments regarding the purchase of office furniture, furnishing and equipment as necessary. May serve as liaison to landlord and building engineering. • Support large projects and programs in the office to include IT projects, HR, marketing, and client events, etc. Participate in and/or lead focus groups in facilitating rollouts. • Embrace, support and drive innovation and change in accordance with industry and firm initiatives. • May attend partner meetings and all attorney meetings as well as serve on various teams within the firm. • Actively report and communicate with Chief Operating Officer regarding office activities in a timely manner     

SEND RESUMES/APPLY TO:        https://workforcenow.adp.com/jobs/apply/posting.html?client=law&jobId=208671&lang=en_US&source=CC2  
Posted: December 21, 2017 

Senior Director of Compliance & Information Governance

Seyfarth Shaw LLP - Main

800 Attorneys; 2000 Staff

Reports to:           Chairman and Managing Partner         

LOCATION:           233 S. Wacker Drive, Suite #8000                       

EDUCATION:         Bachelor’s Degree from an accredited university - Juris Doctorate from an ABA accredited law school is strongly preferred           

EXPERIENCE:           Minimum 5 years of experience working in a position of managing risk for a national or international law firm. - Strong understanding of the ABA Model Rules of Professional Conduct. - In depth knowledge of information governance principles, with an emphasis on records management and information privacy regulations. - Highly PC literate particularly with good Excel and database management experience. - Knowledge of legal regulatory and legislative requirements for law firms, and an understanding of risk in the legal services environment. - Experience with the financial system Elite is preferred. Other Qualifications: This position requires strong client service skills; ability to research, analyze, and synthesize information; and ability to work with minimal direction in areas of responsibility. The candidate must possess strong communication skills (oral and written) and listening and interpersonal skills. Must be approachable, collaborative and team oriented. Must demonstrate judgment, tact, candor, and resourcefulness and a strong initiative and attention to detail. Must be able to work effectively with a diverse group of individuals with strong opinions and varying professional development proprieties and goals.

DESCRIPTION:        The Senior Director of Compliance & Information Governance is responsible for establishing the strategic direction, management and professional development of the Conflicts &  Business Intake, Information Governance, and Docket groups with the ultimate goal of risk identification and management. This position will coordinate with Department Chairs, Office Managing Partners and administrative staff to understand current Firm practices and design appropriate processes and controls to insure compliance with all appropriate regulations and client requirements. This role is suited to an ambitious individual with compliance and risk experience in the legal sector. Job Description Areas of Focus & Responsibilities: -Work closely with the Office of the General Counsel to build a successful compliance driven environment providing a foundation for subsequent assessments and treatment of risks. - Identify changes in applicable rules, regulations and standards relevant to the compliance functions and propose necessary modifications to policies and procedures for consideration by Firm management. - Proactively communicate and become a leading role model for active compliance management including the creation of attorney and staff education programs. - Participate as a member of the Firm’s Risk Management Committee, working with designated attorneys and administrative leads to assess Firm risk and provide recommendations to Firm management. - Continually assess and evaluate all processes to insure compliance, prioritizing based on Firm and client business requirements. - Regularly review and update Firm compliance and information governance related policies. Assist with the creation of new compliance and information governance policies as needed under the direction of the Office of General Counsel. Information Governance / Records Department -Oversee the planning and implementation of a new records management system which integrates the management of both physical and electronic information. - Coordinate closely with the Technology Service Group in the management of information during the implementation of new technologies and security controls. - Complete the development of systems and controls for managing the inbound & outbound transfer and overall lifecycle of client information. - Oversee the creation of educational programs for attorneys and staff regarding the appropriate handling of information by practice area or department. - Establish appropriate procedures to execute the records retention policy on a firm-wide basis. - Meet regularly with the National Records Manager to provide assistance and support with the management of the Information Governance/Records team. Business Intake & Conflicts Department -Ensure the department stays on task, focusing on effectiveness and efficiency, identifying and pursuing opportunities to improve internal operations to facilitate the firm-wide business intake and conflicts processes. - Oversee and be involved in managing sensitive information, balancing deliverables that often involve competing priorities, and foster excellent customer service in a fast-paced, high performing environment. - Create statistical reports which effectively evaluate department performance and support process improvement initiatives. - Coordinate with the Office of the General Counsel, Technology Services Group, and Finance to implement new technologies and processes as needed. - Meet regularly with Business Intake & Conflicts management to ensure the coordination among teams, adequate staffing levels, and effective training methods are deployed. Litigation & IP Docket Department - Provide strategic direction for the development of the Litigation and IP docket teams. - Meet regularly with the National Docket Manager to provide assistance and support with the management of the Litigation Docket and IP Docket teams. - Interact with Department Chairs and Practice Group Leaders to ensure the docket teams are addressing the client team needs. - Create education programs for attorneys and staff regarding the Firm’s centralized litigation calendaring system. - Create statistical reports to measure team and individual performance. Create litigation docket reports which alert Department Chairs to upcoming critical events.

SEND RESUMES/APPLY TO:             https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Senior-Director-of-Compliance---Information-Governance_170389      

Posted: December 6, 2017 

Office Administrator

Baker & McKenzie - Branch Office
200 Attorneys; 250 Staff

Reports to the North American Regional Operating Officer/Local Office Managing Partner
LOCATION: 300 East Randolph, Chicago, IL
EDUCATION: Bachelor's degree is required, preferably in business administration, finance, human resources, or related field. MBA not required, but a plus.
EXPERIENCE: Seven or more years in a management role, and/or office administration experience, finance, human resources, or office operations experience, preferably in a legal services environment.
DESCRIPTION: The Chicago office of Baker McKenzie seeks an experienced Office Administrator who will work closely with the North American Regional Operating Officer (the "ROO") to provide management and vision necessary to ensure that the local office has the proper operational controls, appropriate administrative and reporting procedures and staffing efficiencies in place necessary to deliver exceptional service to the lawyers, business professionals and clients, and align to the goals of the North American Region.
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Posted: December 3, 2017