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Office Manager

Sugar Felsenthal Grais & Helsinger LLP-  Main Office

27 Attorneys; 22 Staff

Reports to:      Managing Partner
LOCATION:         30 North LaSalle St Suite 3000, Chicago, IL
EDUCATION:       Accounting background required
EXPERIENCE:      Requirements at least 5 years of experience in a management position in a law office.

DESCRIPTION:       Established Downtown Chicago law firm with satellite office in New York City seeks office manager.  Job duties include day-to-day accounting, financial analysis and projections, operations and staff management, and HR/benefits oversight. Prior law firm experience and knowledge of TABS III, NetDocuments, Microsoft Office and QuickBooks software preferred. Supported by two administrative assistants.

 SEND RESUMES/APPLY TO:      recruiting@sfgh.com
Posted: May 14, 2018


Administrative Assistant

Stonebridge Wealth Advisors-  Sole

1 Attorneys; 3 Staff

Reports to:       Principals 
LOCATION:          980 N. Michigan Avenue #1245 Chicago, IL 60611
EDUCATION:        High School or College
EXPERIENCE:      Requirements • Proven experience as an office manager or administrative assistant • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) • Working knowledge of office equipment, like printers and fax machines • Excellent time management skills and ability to multi-task and prioritize work • Attention to detail and problem solving skills • Excellent written and verbal communication skills • Strong organizational skills with the ability to multi-task • Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines • As our industry is highly regulated, all potential candidates are required to be subject to a background check and fingerprinting 

DESCRIPTION:       We are a small wealth management firm looking for an Administrative Assistant to organize and coordinate administration duties and office procedures. Your role is to provide support to our three advisors, create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, preparing reports, maintaining filing systems and providing general administrative support to our three advisors. Previous experience as an administrative assistant and familiarity within our industry would be an advantage. A successful candidate should also have experience with a variety of office software (Microsoft Office suite including Word, Excel, PowerPoint, Outlook and databases) and be able to accurately handle administrative duties. A candidate should also be exceedingly well organized, have attention to detail and be flexible, and would enjoy the administrative challenges of supporting a small office. Ultimately, the Administrative Assistant should be able to ensure the smooth running of the office and help to improve day-to-day operation. Responsibilities: • Act as the point of contact for clients • Answer phone calls and assist with client service requests • Organize and schedule meetings and appointments • Organize office operations and procedures • Open accounts and follow up on new business • Welcome and provide support for visitors • Assist in planning and coordinating client events • Write and distribute email, correspondence memos, letters, faxes and forms • Assist in the preparation of regularly scheduled reports • Maintain filing system • Maintain paper and online records and database • Manage the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed .

 SEND RESUMES/APPLY TO:      Annette.findling@stonebridgewealthadvisors.com
Posted: April 30, 2018


Office Administrator

Nicolaides Fink Thorpe Michaelides Sullivan LLP-  Sole

35 Attorneys; 10 Staff

Reports to:       COO 
LOCATION:          10 W. Wacker Drive
EDUCATION:        College degree preferred
EXPERIENCE:       Five years of professional services management experience.

DESCRIPTION:       Nicolaides Fink Thorpe Michaelides Sullivan LLP is hiring an Office Administrator to manage the day-to-day administrative and overall operational needs of its Chicago office. Responsibilities include, but are not limited to: personnel, performance, and workflow management of the support staff; recruiting, onboarding and training; planning for Firm, client and educational meetings; proposing and planning office functions and activities; working closely with building manager and vendors to address Firm and office needs; and working collaboratively with and as a part of the firm’s administrative managerial team. We are seeking a candidate with a minimum of five years of professional services management experience and ideally, a college degree. This is a great opportunity to build one's management career with a law firm that continues to strategically and successfully evolve to align with its clients' needs while providing its personnel with ongoing and new opportunities to be an integral part of its growing success. The candidate we seek can effectively balance and navigate through the routine, varying, and challenging responsibilities of office management that result in no two days being the same or having to handle multiple priorities simultaneously. The ideal candidate is approachable, positive, smart, genuine and confident, thrives on problem solving, and strives to help others to be productive and happy within a collaborative and service-oriented professional services environment. The Firm values its culture, people and the clients it serves and, therefore, values and seeks an office administrator with similar traits. If you are qualified, please submit a cover letter and resume in confidence to HR@nicolaidesllp.com. No phone calls, please. Nicolaides Fink Thorpe Michaelides Sullivan LLP is an Equal Opportunity Employer—M/F/D/V. We do not discriminate on the basis of race, color, gender, religion, age, national origin, sexual orientation, or disability in any of our recruitment, hiring, or placement processes.

 SEND RESUMES/APPLY TO:      HR@nicolaidesllp.com
Posted: April 24, 2018