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Practice Assistant Manger

McGuireWoods LLP - Branch

110 Attorneys; 90 Staff

Reports to:          Office Administrator                      

LOCATION:            77 W. Wacker Drive, Chicago IL                 

EDUCATION:         Requires high school diploma or GED and a minimum of five years’ experience and/or training; or equivalent combination of education and experience. 
EXPERIENCE:             •Experience in professional services or large law firm preferred. •Proficient in the use of Microsoft Office 2013. •Skills in counseling and mentoring subordinates; ability to deliver disciplinary actions as appropriate. •Ability to manage conflicting job requirements, timed constraints and deadlines. •Effective verbal and written communication skills; effective interpersonal skills, including client service orientation. •Sound judgment to pro-actively escalate matters of importance to senior management for guidance. 

DESCRIPTION: McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years. We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others. We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world. Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity. For more information, please visit www.mcguirewoods.com. Responsibilities •Customarily and regularly directs the work load of Practice Assistants and the Receptionists, a total of 28 direct reports. Supervision includes, but is not limited to, interviewing, selecting, training, preparing and conducting performance appraisals with input from Chicago Office Administrator. •Coaching and counseling, and planning/apportioning work among PA teams and receptionists. •Facilitates training and development of skills in accordance with Individual Development Plans and goals set forth for each PA and direct report. •Establishes and manages resources to ensure proper administrative coverage. Assesses and manages ratio requirements, assignment changes and assignment efficiencies; prepares monthly reports as required. •Maintains secretarial and receptionist back-up plan for support of office operations, attorney assignments. Monitors annual leave usage and approves requests. •Recognizes and rewards employee achievements and excellence; counsels employees with performance issues; works with Chicago Office Administrator and HR to determine if disciplinary action is necessary and implements plan as needed. •Work as a backup to the Office Administrator as needed (facility and conference tasks/setups). 

SEND RESUMES/APPLY TO:         https://staffcareers-mcguirewoods.icims.com/jobs/3785/practice-assistant-manager-office-manager/job   

Posted: February 19, 2018  

Office Administrator

Pretzel & Stouffer, Chartered    - Sole

54 Attorneys; 40 Staff

Reports to:          Managing Partners                

LOCATION:     1 South Wacker Dr.
EDUCATION:        BA or equivalent exp    

EXPERIENCE:           6-8       
DESCRIPTION:          Mid-sized litigation firm in downtown Chicago is seeking an Office Administrator. Candidate must have previous experience in a legal administrative environment. This position is a full time, exempt position, reporting to the firm=s Executive Committee, with supervisory responsibility for the firm=s 40+ support staff employees. Duties include management of human resource and compensation, recruiting, employee performance, firm policies and state and federal reporting requirements; maintain the firm’s insurance policies and employee benefits; submit ADP semi-monthly payroll; prepare reports for partner meetings; handle all firm related issues as they arise. Candidate must be trustworthy, discreet, flexible and able to multi-task. Excellent communication skills are a must. Qualifications are a bachelors degree, or the equivalent experience. Compensation includes salary, full benefits and bonus eligibility.    

SEND RESUMES/APPLY TO:       ggalatte@pretzel-stouffer.com

Posted: February 6, 2018

Chief Talent Officer

Katten Muchin Rosenman LLP   - Main

242 Attorneys; 298 Staff

Reports to:                     Chief Operating Officer

LOCATION:          525 West Monroe, Chicago, IL 60661                 

EDUCATION:        Bachelor’s degree or equivalent and 15 or more years progressive business management experience in the legal field or professional services organization, along with a strong background in all areas Professional Development/Organizational Design, Recruitment, Human Resources, Diversity/Inclusion; as well as have a proven ability to attract and retain outstanding talent and assemble and motivate high performance teams. The selected executive must have the ability to bring immediate credibility to the Talent function through his/her professional qualifications and leadership skills as well as project the highest levels of integrity.
EXPERIENCE:          Superior interpersonal communication and presentation skills as well as proven organizational skills are required. Strong communication skills including but not limited to negotiation, influence and consensus building in order to interface with employees/partners at all levels within the Firm as well as external customers, vendors and agencies. Knowledge of human resource management and talent development with an ability to provide a high level of customer service. Must be able to exercise independent judgment and decision-making skills and inspire decision-making by others. Strong leader with the ability to assess, attract and develop talent. Experience with managing growth and leading new business initiatives is critical. Work requires willingness to work a flexible schedule and travel. Computer proficient with extensive knowledge and understanding of Excel, Outlook, and MS Word preferred. Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts. Outstanding analytical skills requiring an aptitude for detail, precision, and logic with comprehensive knowledge of complex business principles and practices in order to conduct detailed analyses of business operations. Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment. Ability to function in stressful situations and think strategically and analytically to troubleshoot and resolve issues quickly. Proactive with excellent problem resolution, and follow-through skills. Ability to identify and analyze complex business administration-related issues and problems and to recommend and implement solutions. Ability to respond to the most sensitive inquiries or complaints. Exceptional organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data, and furnish concise, detailed information in report format, written correspondence, e mail, or verbally. Supervisory/managerial skills necessary in order to interact and communicate with subordinates, provide instruction/direction, determine work priorities, and coordinate the activities of a work team. Ability to understand and support Firm goals, services, culture, and strategy in order to represent the Firm in a positive, professional manner. Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 10 pounds. Ability to manage a geographically distributed team. Ability and availability to travel to other Firm locations when required.    

 DESCRIPTION:      The Chief Talent Officer will oversee the firm’s talent development structure, including Human Resources, Attorney Recruitment, Professional Development and Diversity. Essential duties are performed personally or through delegation/supervision of subordinates. Maintains professionalism and strict confidentiality in all client and Firm matters. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but may not be limited to, the following. Other duties may be requested and/or assigned. •Provide leadership in developing and executing a human capital strategy in support of the Firm’s Strategic Plan, specifically in the areas of organizational development, strategic hiring, coaching, performance management, diversity and inclusion, compensation and succession planning. •Oversee the human capital function throughout the Firm, including leading a comprehensive human capital strategy and specific tactics around strategic hiring, attorney and non-attorney development, performance management and diversity and inclusion. •Under the direction of the Chief Operating Officer, serve on the core leadership team, as a functional expert and thought partner on key talent acquisition, development and retention strategies. •Translates the strategic plan into actionable and timely training and organizational development programs that will support the attainment of strategic business goals and operational objectives. •Drives the effective implementation of the overall strategy for talent management processes of learning and development. Provide strategic guidance in the Human Resources area of compensation and benefits, policy development, legal compliance, employee relations and employee communications. •Develop comprehensive strategic recruiting and retentions plans to meet the human capital needs of the Talent team strategic goals. •Manage a team comprised of professionals in the area of Partner Recruitment, Attorney Recruitment, Professional Development, Human Resources and Diversity, supporting the execution of existing processes and initiatives. •Define, track and report success metrics. Responsible for overall Talent budget which includes partner and non-partner attorney recruitment, professional development for attorneys and business professionals, human resources and diversity and inclusion. SUPERVISORY RESPONSIBILITIES Directly supervises and manages employees and is responsible for their overall direction, coordination, and evaluation. Carries out supervisory responsibilities in accordance with the Firm’s policies and applicable laws. Responsibilities include interviewing, training, and developing employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; making recommendations for hiring, promotion, compensation, and termination.

SEND RESUMES/APPLY TO:      Michael.bibbs@kattenlaw.com                    

Posted: January 20, 2018