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Office Manager

Emalfarb Swan & Bain- Sole office

6 Attorneys; 6 Staff

Report to:   Managing Partner

LOCATION:  440 Central Avenue, Highland Park

EDUCATION:  Bachelor's Degree

EXPERIENCE:  5 years  experience in a law firm environment.

DESCRIPTION:  Knowledge of legal accounting procedures including financial systems, billing, billable time analysis, collections, etc. Responsible for financial accounting as well as human resources and general office management. Must possess the ability to meet deadlines, prioritize work, handle multiple tasks and maintain discretion on confidential matters. Experience with Quickbooks and Tabs software required.

SEND RESUMES/APPLY TO:      howard@esb-law.com
Posted: June 19, 2018

Manager/Director of Administration


40 Attorneys; 35 Staff

Report to:    COO

LOCATION:    Chicago Loop

EDUCATION:    Bachelor's Degree in a related field.

EXPERIENCE:    This position requires a minimum of six years of professional services management experience, along with the ability to establish and maintain credibility among the firm's partners and management team. Demonstrated proficiency in all Microsoft office products, as well as familiarity with databases and other law firm software is required.

DESCRIPTION:    A mid-sized law firm is looking for an experienced professional to manage the day-to-day operations of the firm, including evaluating, managing and supervising the infrastructure of the firm and supporting the firm's practice and business priorities by developing guidelines and processes to promote efficiency, effectiveness, and excellent customer service. This position is responsible, in part, for procurement services, space planning/utilization and lease administration, conflicts/records management, office operations and workflow, and the implementation and maintenance of an operational plan and budget. As a member of the firm’s management team, this position will collaborate with the attorneys, staff and other managers, and will work with the COO to strategize and implement plans to address the changing needs of the attorneys and clients. The ideal candidate will possess excellent leadership, communication and problem solving skills, superb judgment, and an abundance of energy and enthusiasm. If you are qualified, please send a cover letter and resume.

SEND RESUMES/APPLY TO:      recruitment.909@gmail.com
Posted: May 29, 2018

Office Administrator

Nicolaides Fink Thorpe Michaelides Sullivan LLP-  Sole

35 Attorneys; 10 Staff

Reports to:       COO 
LOCATION:          10  S. Wacker Drive Suite 2100 Chicago, IL 60606
EDUCATION:        College degree preferred
EXPERIENCE:       Five years of professional services management experience.

DESCRIPTION:       Nicolaides Fink Thorpe Michaelides Sullivan LLP is hiring an Office Administrator to manage the day-to-day administrative and overall operational needs of its Chicago office. Responsibilities include, but are not limited to: personnel, performance, and workflow management of the support staff; recruiting, onboarding and training; planning for Firm, client and educational meetings; proposing and planning office functions and activities; working closely with building manager and vendors to address Firm and office needs; and working collaboratively with and as a part of the firm’s administrative managerial team. We are seeking a candidate with a minimum of five years of professional services management experience and ideally, a college degree. This is a great opportunity to build one's management career with a law firm that continues to strategically and successfully evolve to align with its clients' needs while providing its personnel with ongoing and new opportunities to be an integral part of its growing success. The candidate we seek can effectively balance and navigate through the routine, varying, and challenging responsibilities of office management that result in no two days being the same or having to handle multiple priorities simultaneously. The ideal candidate is approachable, positive, smart, genuine and confident, thrives on problem solving, and strives to help others to be productive and happy within a collaborative and service-oriented professional services environment. The Firm values its culture, people and the clients it serves and, therefore, values and seeks an office administrator with similar traits. If you are qualified, please submit a cover letter and resume in confidence to HR@nicolaidesllp.com. No phone calls, please. Nicolaides Fink Thorpe Michaelides Sullivan LLP is an Equal Opportunity Employer—M/F/D/V. We do not discriminate on the basis of race, color, gender, religion, age, national origin, sexual orientation, or disability in any of our recruitment, hiring, or placement processes.

 SEND RESUMES/APPLY TO:      HR@nicolaidesllp.com
Posted: April 24, 2018