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Administrative Assistant

Confidential- Main Office

35+ Attorneys; 15+ Staff

Reports to:         Office Administrator

LOCATION:        Downtown Chicago

EDUCATION :     High School diploma or equivalent; college degree preferred

EXPERIENCE:    • 6+ years of increasingly responsible administrative experience • Strong administrative skills and client service focus • Intermediate to advanced technical skills in Outlook, Microsoft Word, Excel and PowerPoint and the ability to quickly learn firm specific programs and software • Proactive work style with the ability to communicate in a professional manner with both internal and external contacts • Self-starter who can work independently and as a part of a team • Highly organized and detail oriented • Strong proofreading skills
• Exceptional interpersonal skills; friendly and professional demeanor • Familiar with document management systems • Professional image and demeanor • Flexibility with schedule, as needed.

DESCRIPTION:    Chicago Loop mid-sized law firm seeks an Administrative Assistant to join our growing Firm and become an integral part of our support team.  In this position you will perform a variety of complex administrative tasks while exercising sound judgment and discretion.  The ideal candidate is highly self-motivated, professional and has strong technical skills. Responsibilities: • Work closely with Managing Partner, Chief Operating Officer and Chicago Hiring Committee on a variety of projects • Create, edit, proof and finalize documents quickly and accurately • Transcribe dictation • Coordinate travel and meeting arrangements • Prepare, submit and monitor a variety of expenses • Time entry • Respond to internal and client requests in a professional manner • Contact attorney candidates and coordinate interview schedules • Revise, update and coordinate submission of monthly client billing statements • Assist in preparing for meetings and presentations • Provide back up support to Legal Assistants • Maintain an organized electronic filing system of all related documents • Uphold a strict level of discretion.

SEND RESUMES/APPLY TO:   To be considered for this position, please send a cover letter describing your interest, your resume and salary requirements to legaljob79@gmail.com

Posted: September 27, 2018