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Night Staff Proofreader

Chapman and Cutler LLP  - Main

175 Attorneys; 170 Staff

Reports to:       Night Staff Supervisor       

LOCATION:         111 W. Monroe, Suite 1700; Chicago, IL 60603                    

EDUCATION:             N/A  

EXPERIENCE:        Desired qualifications are as follows: Knowledge of (or willingness to quickly learn) current formats and citation protocols (including The Chicago Manual of Style and The Bluebook: A System of Citation). Exceptional knowledge of English language, grammar, spelling and punctuation. Knowledge of (or willingness to quickly learn) proofing marks and procedures. Excellent verbal and written communications skills; neat and legible handwriting. Ability to organize, prioritize and complete numerous tasks with minimal supervision, individually and as part of a team. Commitment to exceptional customer service.

DESCRIPTION:         The Chicago office of Chapman and Cutler LLP is seeking a part-time Night Staff Proofreader (shift hours 6:00 – 10:00 p.m.) to join its finance-focused practice. This position may also be open to applicants interested in full-time employment with shift hours of 7:00 p.m. - 2:00 a.m. The successful candidate must be able to interact with others in a professional, approachable manner, be independently motivated and embrace ownership of all day-to-day responsibilities, including the following: Review work performed by Word Processing Operators, Administrative Assistants, or other legal staff against submitted markups to ensure proper placement of inserts, edits, tables, and other change requests. Identify and mark for correction all spelling, grammar, and verbiage errors in complex documents. Identify and mark for correction all formatting inconsistencies and formats that do not conform to Firm styles. Identify and mark conflicting language usage. Proofread converted documents word-for-word against originals to ensure accurate conversion and to identify missing text. Manually mark up hard copies of documents to indicate differences between drafts. Utilize software programs to search for and highlight terms, and to track edits in or to compare documents, when available in electronic form. Assist the Word Processing Document Specialists with document production and preparation as needed. Handle sensitive and/or confidential documents and information.     

SEND RESUMES/APPLY TO:         https://apps.viglobal.com/chapmanselfapply/viRecruitSelfApply/ReDefault.aspx?FilterREID=5&FilterJobCategoryID=1&FilterJobID=114 Please submit your cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position. Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.     

Posted: September 25, 2017 

Administrative Assistant

Husch Blackwell   - Branch

40 Attorneys; 36 Staff

Reports to:         Office Administrator

LOCATION:         120 South Riverside Plaza                  

EDUCATION:             • High School Diploma or GED required; Associate’s degree preferred.

EXPERIENCE:         • 3-5 years’ relevant experience required, preferably in a professional services environment.       

DESCRIPTION:              The Administrative Assistant provides administrative and secretarial support to the Office Administrator; maintains positive contact with attorneys and support staff; observes confidentially of personnel and firm matters. Essential job functions include: Secretarial/Administrative • Receive attendance record keeping for Legal Administrative Assistants, Office Services and Reception staff. • Review and record scheduled absences in Chicago PTO Calendar. • Converts/drafts correspondence, memoranda, reports and other documents into typed-quality form. • Makes copies, faxes documents and delivers documents as needed. • Reviews, sorts and dates mail, maintains files. • Assists in preparing for and setting up meetings. • Updates Chicago Office Directory and Visiting Attorney Office Welcome Packets. • Make travel arrangements. Facilities • Act as liaison with building management and vendors: building maintenance, deliveries, catering, parking etc. • Maintain parking garage arrangements for employees. • Assist with coordination of internal office moves, order name plates and business cards. • Add new attorneys to building directory, request new employee key cards from building management, and activate in firm security system. • Maintain spreadsheet of employee key cards. • Back-up to office services clerks, when needed. Accounting • Ensures timely payments of vendor invoices and expense vouchers. • Trust deposits. • Appropriately codes and completes check requests. Other • Serve as back up receptionist. • Close reception each evening. • Coordinate catering needs for meetings. • Maintain Chicago office calendar. • Assists in setting up conference rooms for meetings and events. • Orders, schedules and circulates suite tickets, orders food and maintains spreadsheet reflecting attorney usage.

SEND RESUMES/APPLY TO:           lorraine.connors@huschblackwell.com

Posted: September 19, 2017 

Part-time Assistant

Swanson, Martin & Bell, LLP    - Branch

7 Attorneys; 2 Staff

Reports to:          HR/Office Manager

LOCATION:              1860 West Winchester, Libertyville            

EDUCATION:            High school graduate

EXPERIENCE:          Prior office setting work is a plus.  

DESCRIPTION:       1) Copying; Copying, as needed, and, as required, and the Bates stamping of documents as directed by either attorneys or their assistants. 2) Scanning: Scanning of documents, including the downloading of the scanned documents into the firm's DMS system and/or the creation of a CD containing the scanned documents. 3) Filing: Filing of document within case files, as needed. 4) Medical Record Binders: Creation of medical record binders. This task includes three hole punching of the records, insertion of the records in the binders and the labeling of the binders. 5) Depositions: As directed by attorneys, the scheduling of depositions, including the preparation of any correspondence and related notices and the scheduling of court reporters, for depositions scheduled by our office. This duty shall include the confirmation of availability of attorneys and / or witnesses and court reporters and the placement of confirming calls regarding the depositions on the day prior to the scheduled depositions. 6) Opening of Files: Upon a file number being assigned to a new matter, scan complaint to DMS, and a new file bucket shall be created with appropriate subfiles in accordance with firm policies. The main file bucket and subfolders shall be labeled and the subfolders shall include hole punching and the insertion of an Acco clip for the securing of documents. 7) Closing of Files & Shipping Off-Site: Strip file and ship off site in accordance with office policy including: the stripping of the pleadings, discovery, records and depositions; keeping in file correspondence, attorney notes, original documents, settlement documents, expert files, and bills and receipts. Place large Reebie label on box (Note: these are located in Service Room near paper cutter in manila envelope). Place corresponding small Reebie number label on card file at "location" spot, date card file with date closed; and call Reebie for pick up. 8) Reception Duties: Answering telephone calls to the firm and transferring calls, as needed and taking of messages, as required. During times when you are working in the work room, or otherwise not available, arrange for the calls to be bounced back to the work room or to the work station of another staff member. Greeting of clients, witnesses and others visiting our office. 9) Mail: Opening and sorting of mail and delivering mail before 12:00 pm. to the appropriate attorney or staff member. 10) Check Requests: Process check request forms according office policy. 11) Accounts Payable: Arrange for the payment of invoices received by forwarding to Chicago on a weekly basis and filing remitted invoices in Bills and Receipt folder. 12) Docketing. Docketing of matters based upon notices or correspondences received and opened by you. Add matter to Libertyville Outlook calendar and email invite to all of the attorneys assigned to the matter. 13) Court Call: Prepare daily Court Call for following day and distribute by 12:00 p.m. by emailing a copy of the Court Call to the Libertyville Office; and by placing a hard copy of the Court Call in everyone's in-boxes, and checking to ensure all matters are covered before you leave for the day. 14) Office Supplies: Monitoring, ordering and putting away of necessary office supplies, including coffee, paper products, water, etc., subject to customary approvals as may be required. 15) Fax Machine: Check for faxes several times per day and distribute to appropriate attorney or staff member. 16) Postage Machine: Monitor ink, supplies and money entry. 17) Shredding bin: Act as liaison between shredding company and office      

SEND RESUMES/APPLY TO:         cdominick@smbtrials.com

Posted: September 19, 2017 

Talent Development Assistant

Seyfarth Shaw LLP  - Main

250 Attorneys; 600 Staff

Reports to:      Director of Talent Development       

LOCATION:            233 S. Wacker Drive, Suite 8000, Chicago, IL 60606      

EDUCATION:        A Bachelor’s degree or equivalent job experience. Prior experience in a human resources, talent/professional development or learning environment preferred. Experience working in a law firm is a plus.  

EXPERIENCE:      Skills and Requirements: • Highly effective interpersonal and communication skills. • Ability to establish positive relationships and keep a wide number of people “in the loop” and informed of project and program status is critical. • Able to work well independently and with limited supervision. • Strong planning, organization and follow up skills. Must be able to organize and follow up on all the details necessary for a program/event/workshop. Good overall project management skills are critical. • Attention to detail. Must have good proofreading skills and concern for quality to ensure that the work product is correct and of high quality. • Advanced proficiency in power point and excel required. • Working knowledge of viDesktop and Workday is a plus.   

DESCRIPTION:              The TD Assistant will be a key member of the Firm’s Talent Development team, supporting the department in successfully executing its overall strategy and goals. This position is responsible for supporting administration of this group, locally and nationally and the ongoing performance management, career development and retention of the Firm’s attorneys. Key responsibilities include, but are not limited to: • Assist TD team with all attorney performance and development matters; • Preparing attorney productivity reports in excel for email distribution • Responsible for compiling evaluation reports and feedback, as well as tracking completion rates and sending email reminders. • Administrative set-up and logistical coordination for in-house training programs and meetings, including sending outlook calendar invites, booking conference rooms in respective locations, technology set-up, preparation and distribution of materials, tracking RSVP’s. • Responsible for updating department reporting and files including exit interview data, practice specific attorney reports, demographic information, mentoring assignments, associate competency placement (Grids), new hire data, attorney leave information, and continuous updates in evaluation software (viDesktop). • Processing team expense reports, check requests and invoices for payment. • Monitor and update Talent Development intranet page and policies • Provide back-up and support for firm CLE administration, including processing CLE certificates, compliance documents and database management. • Assist other national learning and development functions and initiatives as needed. • Assist other national legal recruiting functions and initiatives as needed. • Act as a steward of the firm’s culture and values to promote and build a culture of collaboration, teamwork and high performance

SEND RESUMES/APPLY TO:       https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Talent-Development-Assistant_170325

Posted: September 13, 2017 

Mailroom Clerk

Berger Schatz  - Main

35 Attorneys; 35 Staff

Reports to:               Director of Administration              

LOCATION:       161 N Clark Street, Suite 2800       

EDUCATION:       Associates or Bachelors Degree

EXPERIENCE:              Law firm experience preferred    

DESCRIPTION:       Smart Docket/Mailroom Clerk needed for our prominent mid-sized law firm to handle a fast paced, on-your-feet, assignment. To join our small first-class team, you will need to be a self-starter, with high-energy, the ability to take direction and work with or without supervision, professional demeanor and appearance, excellent communication, basic computer skills, a positive attitude and good judgment and excellent customer service skills. Prior mailroom or docket experience in a professional environment a plus. The successful candidate will be based in our office services department, but also represent the firm while doing court runs and outside deliveries. Competitive pay rate and full benefits for full-time. We would consider two students for part-time job sharing.

SEND RESUMES/APPLY TO:     careers@bergerschatz.com          

Posted: September 11, 2017 

Project Assistant

Kluever & Platt  - Sole

18 Attorneys; 30 Staff

Reports to:                Managing Partner          

LOCATION:           65 E. Wacker Place, Suite 2300

EDUCATION:    Bachelor’s degree in Marketing, Communications or related degree

EXPERIENCE:             2-3 years of relevant work experience in a legal setting is a plus. Must have stable work history.

DESCRIPTION:     Kluever and Platt is seeking a highly organized Project Assistant. This position is a full-time position that will require some overtime hours. Primary responsibilities of the role include assist with regular firm meetings (i.e. coordinate, distribute meeting agendas, finalize meeting minutes, etc.), maintain training materials current, management of special industry events (i.e. registration, travel, marketing materials, etc.), assist with firm website initiative, maintain industry site memberships and other administrative duties as assigned. The successful candidate will have the following: • Bachelor’s degree in Marketing, Communications or related degree. • 2-3 years of relevant work experience in a legal setting is a plus. Must have stable work history is required. • Excellent communication written skills • Ability to provide writing and/or marketing samples demonstrating excellent work experience • Strong team collaboration background • Ability to work independently • Must be a self-starter with little to no direction • Solid experience using Microsoft Office, LinkedIn, Facebook, Instagram, and Twitter • Knowledge of Photoshop and digital editing tools is a plus

SEND RESUMES/APPLY TO:             resumes@klueverplatt.com

Posted: September 5, 2017