Night Staff Proofreader
Chapman and Cutler LLP – Main Office
175 Attorneys; 170 Staff
Reports to: Administrator
LOCATION: 111 W. Monroe, Suite 1700; Chicago, IL 60603
EDUCATION: College degree preferred
EXPERIENCE: Minimum Qualifications are as follows: - 3-5 years of experience performing proofreading in a law firm environment - College degree preferred - Familiarity with legal terminology - Knowledge of current formats and citation protocols (including The Chicago Manual of Style and The Bluebook: A System of Citation) - Expert-level knowledge of English language, grammar, spelling and punctuation - Knowledge of proofing marks and procedures - Excellent verbal and written communications skills; neat and legible handwriting - Ability to organize, prioritize and complete numerous tasks with minimal supervision, individually and as part of a team - Commitment to exceptional customer service
DESCRIPTION: The Chicago office of Chapman and Cutler LLP is seeking a Night Staff Proofreader (shift hours 7:00 p.m. - 2:00 a.m.) to join its finance-focused practice. The successful candidate must be able to interact with others in a professional, approachable manner, be independently motivated and embrace ownership of all day-to-day responsibilities, including the following: - Review work performed by Word Processing Operators, Administrative Assistants, or other legal staff against submitted markups to ensure proper placement of inserts, edits, tables, and other change requests. - Identify and mark for correction all spelling, grammar, and verbiage errors in complex legal documents. - Identify and mark for correction all formatting inconsistencies and formats that do not conform to Firm styles. - Identify and mark conflicting language usage. - Proofread converted documents word-for-word against originals to ensure accurate conversion and to identify missing text. - Manually redline hard copies of documents to indicate differences between drafts. - Utilize software programs to search for and highlight terms, and to track edits in or to compare documents, when available in electronic form. - Assist the Word Processing Document Specialists with document production and preparation as needed. - Handle sensitive and/or confidential documents and information. Please submit your cover letter and resume using the link provided. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position. Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.
Posted: July 14, 2017
IP Records Clerk
Barnes & Thornburg LLP – Branch Office
95 Attorneys; 80 Staff
Reports to: John Stebbins
LOCATION: One North Wacker Drive, Suite 4400
EDUCATION: High school diploma required
EXPERIENCE: Computer and database experience/skills, including Word, Excel and iManage
DESCRIPTION: : Under the direct supervision of the Records Supervisor, and according to established Firm policies and procedures, the IP Records Clerk is responsible for opening and distributing Intellectual Property patent and trademark mail, pulling files which match the new mail, maintaining an up-to-date location inventory of Intellectual Property patent and trademark files, the creation of new files and labels, pulling and re-shelving files in the IP file room, twice weekly back up scanning of files, sending out scan reports of inventoried patent and trademark files, pulling files for patent notifications received via email. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Processes mail: a. Opens, prints and sorts IP mail b. Identifies patent/trademark matter numbers c. Pulls files for mail received d. Distributes mail along with corresponding files 2. Inventories Files: a. Conducts twice weekly scanning of files in circulation b. Sends scan reports to IP staff firm wide 3. Maintains Department File Rooms: a. Collects and re-shelves files returned to IP file room b. Pulls files which qualify for destruction 4. Creates new files for Patent and Trademark matters: a. Assembles IP Tri-Folds (folding and adding prongs) b. Creates Folder and Barcode labels 5. Pulls files for patent notices as may be requested 6. Scans documents into iManage 7. Backs up other department members as necessary
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Posted: June 30, 2017
Professional Development (“PD”) Assistant
Vedder Price – Main Office
200 Attorneys; 300 Staff
Reports to: Professional Development Manager
LOCATION: 222 N. LaSalle Street
EDUCATION: Associate or Bachelor’s Degree required.
EXPERIENCE: Familiarity with CLE and CE Manager preferred, but not required.
DESCRIPTION: Professional Development (“PD”) Assistant A responsible, detail-oriented and organized Professional Development Assistant to work with the Professional Development Manager and Professional Development Specialist to help facilitate Vedder Price University (“VPU”) training programs and to ensure the delivery of high-quality attorney/paralegal Continuing Legal Education (“CLE”) programming. The Professional Development Assistant will help maintain the administration of the Firm’s CLE training database (CE Manager), help track attorneys’ CLE requirements to ensure compliance, and assist in logistics and calendaring for VPU Training programs. CLE Responsibilities: • Update and maintain attorneys’ profiles, license information and CLE records in CE Manager. • Communicate with Vedder Price attorneys (verbally and electronically) regarding their CLE requirements/credits and enter external CLE certificates into CE Manager. • Assist Professional Development Manager in communicating with attorneys about upcoming CLE deadlines in the states in which Vedder Price has offices. • Assist Professional Development Specialist in communicating with attorneys about utilizing PLI and other CLE resources. Training Responsibilities: • Assist in maintaining training schedules and tracking CLE credits. • Assist with VPU CLE training programs, including coordinating logistics; calendaring programs; obtaining, copying and distributing CLE materials to all offices prior to programs; and preparing and maintaining program files for over 140 programs annually. • Communicate frequently with multiple Firm departments (including Office Services, IT, Hospitality, Marketing) and the Firm’s satellite offices to coordinate and confirm logistical details for VPU training sessions, including rescheduling programs and updating logistics with last minute changes. • Maintain and update CLE Training Program files using CE Manager tracking software (add new courses in CE Manager; create attendance sheets; upload course materials; validate training program attendees; send course evaluations; compile and prepare evaluation statistics; add, maintain and update clients and new attorneys in CE Manager; add and maintain secretary affiliations with attorneys; add attorney department, level and class year, and update distribution lists). • Assist PD Specialist to ensure proper file maintenance and attendance records for external Client/Business Development CLE programs. Communicate with Marketing Department and clients regarding these programs. Other Responsibilities: • Update agendas, calendars and related Professional Development Department documents. • Assist Professional Development Specialist with annual audit of attorney bar admissions/licenses. • Assist team in annual attorney license registrations process. Qualifications and Education: • Associate or Bachelor’s Degree required. • Familiarity with CLE and CE Manager preferred, but not required. • Excellent communication, time management, organizational and follow-through skills. • Attention to detail and ability to effectively manage multiple priorities in a fast-paced environment. • Strong computer research skills, including proficiency with the Internet, Microsoft Word, Excel and PowerPoint. • Willingness and ability to understand/learn general premise of State CLE Rules and Practices preferred. • Professional demeanor and discretion required. • A team player who works well both with others and independently.
SEND RESUMES/APPLY TO: email@example.com
Posted: June 16, 2017
Practice Development Assistant
Seyfarth Shaw LLP – Branch Office
850 Attorneys; 2000 Staff
Reports to: Director of Practice Development, Labor and Employment
LOCATION: 233 South Wacker Drive, Suite 8000 Chicago, IL 60606
EDUCATION: Undergraduate degree in business or related field or equivalent job experience.
EXPERIENCE: One-to-two years of experience in a professional services environment. Law firm experience preferred but not required. Superior organizational skills, extreme attention to detail, and ability to multi-task in a fast-paced and dynamic environment. Working knowledge of Microsoft Office Suite, especially Microsoft Excel and PowerPoint. Ability to efficiently plan and manage time while handling projects for multiple supervisors and competing deadlines. Exceptional written and interpersonal communication skills needed to follow written and/or oral instructions, provide information, and maintain effective relationships with firm personnel - including management, a diverse group of attorneys, clients and staff. Ability to exude a high level of professionalism, courtesy and diplomacy through in-person, email and telephone communication. Exhibit high degree of initiative and independent judgment with excellent troubleshooting and follow-through skills. Demonstrates a willingness to learn and is receptive to feedback. Regularly demonstrates professionalism, respectful of all colleagues, and ability to be flexible with tasks and requests.
DESCRIPTION: The Practice Development Assistant will assist the Practice Development Director, Managers and Coordinators with the practice management, marketing and business development initiatives by providing the support and coordination necessary for a successful outcome. The Assistant will play an active role in the development and implementation of key initiatives and programs and will be responsible for coordinating the activities of project stakeholders to ensure successful and on-time project execution. Candidate should be a highly motivated self-starter with an attention to detail and the ability to manage multiple projects concurrently. Position reports to the Practice Development Manager for Labor & Employment. Job Description Assist Practice Development Director, Managers and Coordinators with development of monthly practice group financial reports utilizing Microsoft Excel. Coordinate monthly Practice Group meeting schedules with IT and office leads to ensure smooth video conference connections as well as specialized AV needs. Support Practice Development team with the execution of Practice Group Business Plans. Assist with all aspects of development and coordination of handout materials for department meetings, practice group meetings, client breakfast briefings, and client webinars. Work on and help draft internal communications for the department including but not limited to: newsletters, alumni content, invitation content, surveys, and announcements. Manage all aspects of the Practice Group portal pages, including decision-making on content postings. Coordinate national CLE programs, logistics and communication. Support PD team with preparation of league table submissions and reference management. Various ad hoc projects as needed and requested.
Posted: June 5, 2017
Mail Room Clerk
Seyfarth Shaw LLP – Branch Office
850 Attorneys; 2000 Staff
Reports to: Operations Manager
LOCATION: 233 South Wacker Drive, Suite 8000 Chicago, IL 60606
EXPERIENCE: Ability to lift and push at least 50 pounds. Previous mail room experience preferred
DESCRIPTION: Distribution and collection of firm related correspondence. Job Description The hours for this position are 1:00 PM - 10:00 PM CT Sorting and timely distribution of inter-office mail, mail from USPO, memos, and firm related correspondence Distribution of packages and overnight items coming into the firm Assist in fax and package delivery, fax operation and other administrative functions as needed Quality check of all outgoing material from the mail center Set up of pouches for delivery to branch offices Log in of overnight packages and UPS deliveries Stocking of paper and other supplies at satellite copiers as needed Work in Saturday rotation as needed Report problems or concerns to Supervisor Cross train for other areas in the Department Send and receive faxes. Electronically route incoming faxes. Limited outside messenger delivery and pickups as needed
Posted: June 3, 2017
Legal Executive Assistant
Ropes & Gray
60 Attorneys; 40 Staff
Reports to: Manager of Secretarial Services
LOCATION: Chicago, IL
EDUCATION: College degree or relevant work experience required.
EXPERIENCE: Proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications. •Exceptional written and communication skills. •Self-starter with creative problem solving ability
DESCRIPTION: Extensive and ever changing calendar management across multiple time zones •Global travel organization—coordination/control and tracking of all flights, chauffeurs, trains, uber & hotels •Processes expense reports and reconcile credit card transactions •Actively manages timekeepers’ diaries •Gatekeeper of communication between the lawyer (s) and internal/external clients •Arrangement of frequent internal/external meetings, including all organization and logistics •Daily communication with counterparts coordinating complex and confidential schedules •Prioritizes conflicting needs; handles matters confidentially, expeditiously, proactively and follows through on tasks until successful completion •Composes and edits correspondence, presentations and other documents •Delivers exceptional service support to internal and external customers
SEND RESUMES/APPLY TO: https://chm.tbe.taleo.net/chm02/ats/careers/v2/viewRequisition?org=ROPESGRAY&cws=41&rid=1331
Posted: June 2, 2017
Conference Services Catering Hospitality Representative
Ropes & Gray LLP – Branch Office
60 Attorneys; 60 Staff
Reports to: Conference Services Manager
LOCATION: 191 N. Wacker Drive
EDUCATION: High school diploma or the equivalent and a minimum of three years of related work experience.
EXPERIENCE: Minimum of three years of related work experience.
DESCRIPTION: This Conference Services Representative is responsible for conference room set-up and breakdown including catering services and furniture configuration. Some examples of typical events are: internal, client meetings, board meetings, depositions, town halls, training programs, sit down dinners, happy hours and seasonal events. Also responsible for maintaining supply inventory and equipment, cleanliness and overall appearance of conference rooms, service areas, pantries, catering kitchen and visitor offices. ESSENTIAL FUNCTIONS: 1.Pull and review daily reports from reservation software (EMS) to proactively plan setup and cleanup schedules. 1.Retrieve delivery, setup and breakdown of all food and beverage services on a timely basis as outlined in the daily setup worksheet. 2.Respond immediately to same day/urgent requests- changes, additions and cancellations. 3.Set up, decorate, and prepare serving areas ensuring pristine upscale catering presentations. 4.Determine appropriate linens, rentals and catering supplies needed to support special events. 5.Reconfigure conference room furniture (tables, chairs) and transport back and forth to storage area. 6.Clean, stock and maintain organization of catering kitchen, pantries, buffets and storage areas. 7.Operate, maintain and clean a variety of standard kitchen equipment, including dish washers, coffee machines, ice machines, utility carts, and microwaves. 8.Established product par levels and order replacement inventory to ensure adequate supplies to meet client needs. 9.Abide by safety and sanitation standards at all times. 10.Inspect all conference rooms daily and in-between scheduled room assignments, as appropriate, maintaining cleanliness and proper furniture configuration. 11.Perform routine visitor office checks. Using checklists provided, ensure all locations are kept in pristine condition- fully stocked, with proper documentation. 12.Report facilities issues to local office contact, i.e. stains on carpets or walls, damages to chairs, cabinets, drawers, shades (perimeter and interior), etc. 13.Provide backup for audiovisual support (will train.) 14.Performs other duties as assigned. ESSENTIAL CAPABILITIES: Demonstrate high level of customer service and polished professionalism at all times. Interpret and respond clearly and effectively to e-mail as well as spoken requests over the phone or in person, and to verbal or written instructions. Must be flexible and handle multiple competing tasks, responding quickly to changing priorities. Ability to work in a fast paced environment and react quickly and efficiently in stressful situations. Must be team-oriented and be able to work effectively in a culturally and educationally diverse environment. Must be self motivated, demonstrate ownership and operate under limited supervision. Relay customer feedback and suggestions for improvement to management. Reliable and punctual. Flexibility in reporting hours, available for scheduled and unscheduled overtime. Maintain confidentiality in all client and firm matters. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: High school diploma or the equivalent and a minimum of three years of related work experience. Knowledge of beverage and food presentation and event space configuration. Experience with corporate catering/executive dining and/or banquet/wait staff experience in catering hall, event space, convention center or hotel Must have computer knowledge and be familiar with Microsoft Outlook. Reservation software experience a plus. Ability to move large tables and chairs. Ability to lift at least 30 pounds and ability to move freely within the workplace. Willingness to learn and adapt to new systems and procedures.
Posted: May 26, 2017