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Alumni and Community Relations Assistant

Vedder Price- Main Office

200  Attorneys; 300 Staff

Reports to:     Alumni and Community Relations Manager

LOCATION:         222 N. LaSalle Street, Chicago IL

EDUCATION :     Bachelor’s degree preferred

EXPERIENCE: Office experience helpful

DESCRIPTION:    Vedder Price is looking for a responsible, professional, and detail-oriented Alumni and Community RelationsAssistant to work with Alumni and Community Relations Manager to help facilitate Vedder Price alumni master data and Vedder Price community events. Candidates must bring a creative and self-motivated writing talent to the team to create compelling content. Likewise the candidate must have experience using social media platforms, with particular focus on LinkedIn. Responsibilities • Accurate and timely creation and maintenance of master data according to defined processes. • Review database requests for completeness and respond to accordingly. • Data entry and / or upload data changes into the database(s). • Provide status updates to requests as required. • Adhere to control framework and internal controls. • Review the use of the data objects and understand how they are being used. • Cross-train with the other member of the team to assure adequate backup for all areas.• Creation and development of social media and newsletter messages.
• High level of computer savviness with ability to learn new tasks and platforms quickly. Skills & Competencies: • Must have excellent oral/written communication and listening skills and have the ability to communicate across all levels inside and outside the firm; excellent customer service and diplomacy skills required. • Keen attention to detail/strict deadlines and ability to follow directions. • Strong research skills. • Strong time management and organizational skills, with ability to effectively and efficiently manage and prioritize multiple assignments in a fast-paced environment. Qualifications & Required Experience:  • Familiarity with Nuedesic a plus. • Professional demeanor and discretion required.

SEND RESUMES/APPLY TO: CH.Recruiting@vedderprice.com

PostedJanuary 14, 2019

 


Receptionist

Skadden, Arps, Slate, Meagher & Flom- Branch Office

156 Attorneys; 130 Staff

Reports to:      Conference Services and Reception Manager

LOCATION:         155 N Wacker Drive, Chicago, IL

EDUCATION :     High School Diploma or equivalent

EXPERIENCE:    One year of receptionist experience in a professional services firm is required; preference will be given to law firm experience.

DESCRIPTION:    The Chicago Office of Skadden, Arps is seeking a Receptionist to greet and direct visitors, answer and transfer incoming calls and provide general information and assistance.  This person will also provide assistance to the Conference Services department, including room booking, event planning, and technical assistance.  HOURS: 10 a.m. - 6 p.m., Monday-Friday  ESSENTIAL FUNCTIONS:  •Answers incoming calls; ascertains caller needs and routes to appropriate destina­tion. •Greets and directs clients and visitors to meeting locations. •Retrieves and distributes messages to appropri­ate individuals.  •Provides directory, dialing and voicemail assistance to call­ers.  •Pages Firm staff and attorneys using paging system.  •Tracks location information of attorneys, legal assistants and support staff. •Assists Conference Services with the booking and assignment of conference rooms. •Provides back-up assistance to the Conference Services Department, greeting all recruiting candidates and providing detailed instructions regarding completion of pre-employment applications.  •Assists internal and external clients with taxi/car reservations and travel arrangements; documents bookings in DMS.  •Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.  •Manages Firm resources responsibly.  •Complies with and understands Firm operation, policies and procedures.  •Performs a variety of general clerical and administrative duties.   •Performs other related duties as assigned. Qualifications:  •Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems (e.g., ESP2000 booking software)  •Demonstrates pleasant customer service orientation that projects competence and inspires confidence
 •Demonstrates effective interpersonal and communication skills, both verbally and in writing  •Demonstrates close attention to detail  •Ability to read, interpret and follow instructions  •Ability to operate Firm office equipment (i.e. multi-line switchboard, scanners and copiers)
 •Ability to handle multiple projects and shifting priorities  •Ability to handle sensitive matters and maintain confidentiality  •Ability to organize and prioritize work  •Ability to work well in a demanding and fast-paced environment  •Ability to work well independently as well as effectively within a team  •Ability to sit at work station for extended periods of time  •Ability to crouch, crawl, kneel, climb, balance, and lift equipment weighing up to forty pounds  •Flexibility to adjust hours and work the hours necessary to meet operating and business needs

SEND RESUMES/APPLY TO: https://www.skadden.com/careers/staff/opportunities/chicago/receptionist

PostedJanuary 11, 2019


Receptionist

Barnes & Thornburg- Branch Office

116 Attorneys; 61 Staff

Reports to:        Facilities

LOCATION:         One North Wacker Drive Suite 4400 Chicago, IL 60606

EDUCATION :     N/A

EXPERIENCE:    One year of receptionist experience in a professional services firm is required; preference will be given to law firm experience.

DESCRIPTION:   Performs all functions related to receiving calls, clients, vendors and deliveries, and directs them to the appropriate individual(s) within the firm according to established policies and procedures.  Maintains contact with attorneys, staff and clients and observes confidentiality of clients and firm matters.  Employee must perform all duties with minimal supervision. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Serves as the primary receptionist for the Chicago office.      a. Operates a multi-line console and relays incoming, outgoing and internal calls and e-mails.      b. Greets clients and visitors to the office and ensures proper clearance and routing in accordance with Firm policies; notifies the Office Administrator of any situations that arise.      c. Offers beverages to clients/guests.  Checks meeting rooms to ensure setup when necessary.      d. Retrieves system voicemail daily. 2. Maintains office supplies, stationary, printed supplies, etc. for the reception area. 3. Primary contact for the use of all conference rooms.  Coordinates with host/hostess regarding set-up, catering, etc.  Assists employees with online conference room booking system when needed. 4. Receives and maintains record of all deliveries to and from the firm.  Routes accordingly to proper recipient. 5. Maintains appearance of reception area.
6. Assists attorneys, paralegals and staff with mailings and various administrative and organizational projects as time permits.  7. Performs other duties as assigned.‚Äč
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:  1. Ability to read and write at a level normally acquired through the completion of high school; preference given to candidates with Associates degree. 2. One year of receptionist experience in a professional services firm is required; preference will be given to law firm experience. 3. Experience with online conference room reservation software. 4. Must be able to type 55 WPM and draft/compose simple business correspondence. 5. Interpersonal skills necessary in order to communicate by telephone and in person with visitors, attorneys, and staff and to provide information with ordinary courtesy and tact. 6. Work occasionally requires a high level of organizational skills and strain when answering a high volume of telephone calls and performing essential duties.
7. Work occasionally requires irregular hours and/or more than 40 hours per work week. EEO

SEND RESUMES/APPLY TO: https://careers.btlaw.com/viRecruitSelfApply/ReDefault.aspx?FilterREID=10&FilterJobCategoryID=3FilterJobID=370

Posted:  December 18, 2018

 


Docket Clerk

Hall Prangle & Schoonveld, LLC-Branch Office

40 Attorneys; 40 Staff

Reports to:        Docket Director

LOCATION:         200 S. Wacker , Suite 3300  Chicago, Il

EDUCATION :     N/A

EXPERIENCE:    Our Chicago office is seeking a full-time Docket Clerk. The ideal candidate will have a minimum of 3-5 years of docketing experience, extensive experience with State/Federal Court electronic filings and court procedures. Must be a team player who is detail oriented and has strong organizational, written and interpersonal skills.

DESCRIPTION:   Responsibilities include, but are not limited to: • Electronic Filings in all jurisdictions across the US. • Daily Calendar Entries for Attorneys and additional Reporting • Arranging Motion Hearings with Judges/Clerks in all Jurisdictions • Strong background with Appellate Court deadlines and Filing Procedures • Entering new case information using the appropriate criteria and relationships • Generating reports from the docket system (knowledge of CompuLaw/JuraLaw/LexisNexis, Pacer/ECF systems a plus) • Reviewing and docketing all correspondence received via mail, courier, e-mail and facsimile, including docketing all relevant and pertinent deadlines • Monitoring and updating firm docket on a daily basis, including communicating with attorneys/paralegals/assistants to obtain instruction for docket entries • Background in opening and closing of office matters Hall Prangle & Schoonveld, LLC is an Equal Opportunity and Affirmative Action employer. Candidates must submit a resume and include salary requirements to khull@hpslaw.com to be considered.

SEND RESUMES/APPLY TO: khull@hpslaw.com

Posted:  December 4, 2018