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 Mailroom Clerk

Seyfarth Shaw LLP       - Main

800 Attorneys; 2000 Staff

Reports to:              Operations Manager           

LOCATION:    233 S. Wacker Drive
EDUCATION:           N/A

EXPERIENCE:        - Experience in an office or packaging service environment - Familiarity with standard office equipment - Strong organizational skills - Ability to communicate effectively with all levels of personnel - Self-motivated and able to work independently - Attendance reliability         

DESCRIPTION:       We are seeking a bright, energetic individual to work in our Operations Center to help coordinate mail, fax and internal messenger services. Job Description - Picks up and sorts mail and packages from out-boxes on all assigned floors - Prepares overnight packages and mail for final pick-up and delivery - Ensures all items are picked up from out-boxes on final sweep and that “last mail pickup card” is placed in out-box - Picks up and delivers faxes and duplicating requests - Monitors and sends faxes from Fax Center - Delivers printer paper and cartridges to various workstations - Sends out messenger packages as needed - Provides backup to other administrative service areas as needed - Performs other clerical duties as necessary      

SEND RESUMES/APPLY TO:      https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Mailroom-Clerk_180057

Posted: February 6, 2018


Seyfarth Shaw LLP - Main

800 Attorneys; 2000 Staff

Reports to:            Conference Center Supervisor             

LOCATION:                 233 S. Wacker Drive    

EDUCATION:        High school graduate. Additional education is desired. 

EXPERIENCE:         Minimum of two years experience as a receptionist in a large, fast-paced service environment required. Clear and distinct speaking capability. Basic computer skills. Excellent interpersonal skills. Professional business appearance. While performing the duties of this job, the employee is required to sit for extended periods of time. Ability to move throughout the office also is required. 

DESCRIPTION:          This position performs general reception duties including answering phones, greeting visitors and other clerical tasks. Additionally, this position coordinates meeting room reservations, confirms daily catering requests and provides basic meeting planning services for internal and client meetings and social events. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff and by observing confidentiality of client matters. Job Description Answers multi-line phone and forwards calls to appropriate individuals. Pages individuals as necessary. Greets visitors, hangs up coats, and calls appropriate individuals to report arrivals. Offers refreshments as appropriate. Confirms conference room scheduling and set-up to ensure that all meetings (hosted by client, attorney or staff) run smoothly. Works with internal and external contacts to finalize on-site event logistics. Provides staffing as appropriate, sometimes outside of regular working hours. Acts as liaison with building management with regards to office guests. Assigns offices to visiting attorneys. Accepts deliveries as appropriate and calls secretaries or attorneys for routing instructions. Reviews daily attendance list and makes note of secretaries and staff out of the office. Keeps reception area neat and orderly at all times.              

SEND RESUMES/APPLY TO:           https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Receptionist_180030

Posted: January 30, 2018