Home > Resources > GCC Job Bank > JB-Non-exempt Administrative

Litigation Paralegal/Legal Assistant

Hall, Prangle & Schoonveld, LLC - Branch Office
3 Attorneys; 1 Staff

Reports to the HR Director
LOCATION: Wheaton, Illinois
EDUCATION: Minimum 3-5 years’ experience; Paralegal Certificate preferred
EXPERIENCE: Job Requirements:
• Excellent writing, interpersonal and organizational skills
• Experience in medical malpractice defense litigation
• Able to multitask in a fast paced environment
• Must be proficient with Outlook, MS Word and Excel
• Experience and knowledge of TrialPad a plus
• Detail oriented and accurate

DESCRIPTION: Hall Prangle & Schoonveld is a National Civil Trial Defense Law Firm seeks a sharp, experienced Litigation Paralegal/Legal Assistant in the firm’s medical malpractice defense group in its Wheaton office. The Litigation Paralegal/Legal Assistant will work alongside attorneys during all phases of the litigation process, from the initiation of a case to the discovery period through trial. The Litigation Paralegal/Legal Assistant will also work closely with a Paralegal Coordinator who will monitor project-intake to ensure steady workflow. Principal Duties and Responsibilities:
• Organize documents and coordinate document productions
• Conduct various document searches and factual research
• Prepare witness and matter materials for case preparation
• Prepare for depositions
• Motion practice
• Court filings
• Scheduling
• Act as liaison among various internal departments as well as with outside agencies
• Prepare for and attend trials
• Provide Assistance Additional Administrative Support as Needed
Send Resumes to/Apply Online By Visiting:  KHull@hpslaw.com
 Posted: November 19, 2017


Office Clerk

Fox Swibel Levin & Carroll LLP - Sole Office
28 Attorneys; 19 Staff

Reports to the Human Resources Manager
LOCATION: 200 W. Madison St. Ste. 3000, Chicago, Illinois
EDUCATION: GED or High School Diploma
EXPERIENCE: Previous law firm or office experience a plus 
DESCRIPTION: Business law firm in the Chicago loop is seeking a full-time Office Clerk for a full-time position; 8:30AM – 4:30PM ($15/hour). Candidate will be responsible for maintaining kitchen, managing conference room setup and clean up, and uphold the prestigious appearance of the office, assist with reception, handle errands, aid in the filing and maintenance of records, and work with other administrative departments. This position is essential to initiating the morning operations of the Firm. Applicants need to be proficient in Microsoft Office Suite, an effective communicator (written and verbal), able to prioritize tasks, detail orientated, and have a pleasant attitude. Must be able to sit or stand for extended periods of time and lift 20 lbs. or more. Duties and responsibilities include but are not limited to:
• Kitchen - Check/Brew coffee stock supplies, and clean throughout the day
• Conference Rooms - Set up/clean up and stock with supplies. Aid in the coordination and planning of events
• Back-up for Receptionist - Greet guests, add visitors to the system, create work requests for the building, and take and deliver messages
• Facilities - Operate office machines, such as photocopiers, scanners, facsimile machines, and personal computers and stock supplies/copy room.
• Records – Assist with indexing boxes, performing data entry, and shelving files

Send Resumes to/Apply Online By Visiting: careers@foxswibel.com
Posted: November 15, 2017


Receptionist – Seyfarth Shaw LLP

For further details on this position and to apply please go to: https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Conference-Center-Coordinator_170370
Posted on or about November 10, 2017


Intellectual Property Legal Assistant – Neal Gerber & Eisenberg

For further details on this position and to apply please go to: http://ngeapply.ngelaw.com/virecruitselfapply/ReDefault.aspx?Tag=47ab5c67-1321-4a6c-9c81-1e964f089b43
Posted on October 31, 2017


Real Estate Tax Group Project Assistant – Neal Gerber & Eisenberg

For further details on this position and to apply please go to: http://ngeapply.ngelaw.com/virecruitselfapply/ReDefault.aspx?Tag=47ab5c67-1321-4a6c-9c81-1e964f089b43
Posted on October 31, 2017


Part-time Assistant

Swanson, Martin & Bell - Branch Office
7 Attorneys; 2 Staff 

Reports to the HR/Office Manager
LOCATION: 1860 West Winchester, Libertyville, Illinois
EDUCATION: High school graduate
EXPERIENCE: Prior office setting work is a plus.
DESCRIPTION: 

1)  Copying; Copying, as needed, and, as required, and the Bates stamping of documents as directed by either attorneys or their assistants.
2)  Scanning: Scanning of documents, including the downloading of the scanned documents into the firm's DMS system and/or the creation of a CD containing the scanned documents.
3)  Filing: Filing of document within case files, as needed.
4)  Medical Record Binders: Creation of medical record binders. This task includes three hole punching of the records, insertion of the records in the binders and the labeling of the binders.
5)  Depositions: As directed by attorneys, the scheduling of depositions, including the preparation of any correspondence and related notices and the scheduling of court reporters, for depositions scheduled by our office. This duty shall include the confirmation of availability of attorneys and / or witnesses and court reporters and the placement of confirming calls regarding the depositions on the day prior to the scheduled depositions.
6)  Opening of Files: Upon a file number being assigned to a new matter, scan complaint to DMS, and a new file bucket shall be created with appropriate subfiles in accordance with firm policies. The main file bucket and subfolders shall be labeled and the subfolders shall include hole punching and the insertion of an Accoclip for the securing of documents.
7)  Closing of Files & Shipping Off-Site: Strip file and ship off site in accordance with office policy including: the stripping of the pleadings, discovery, records and depositions; keeping in file correspondence, attorney notes, original documents, settlement documents, expert files, anD bills and receipts. Place large Reebie label on box (Note: these are located in Service Room near paper cutter in manila envelope). Place corresponding small Reebie number label on card file at "location" spot, date card file with date closed; and call Reebie for pick up.
8)  Reception Duties: Answering telephone calls to the firm and transferring calls,as needed and taking of messages, as required. During times when you are working in the work room, or otherwise not available, arrange for the calls to be bounced back to the work room or to the  work station of another staff member. Greeting of clients, witnesses and others visiting our office.
9)  Mail: Opening and sorting of mail and delivering mail before 12:00 pm. to the appropriate attorney or staff member.
10)  Check Requests: Process check request forms according office policy.
11)  Accounts Payable: Arrange for the payment of invoices received by forwarding to Chicago on a weekly basis and filing remitted invoices in Bills and Receipt folder.
12)  Docketing.  Docketing of matters based upon notices or correspondences received and opened by you. Add matter to Libertyville Outlook calendar and email invite to all of the attorneys assigned to the matter.
13)  Court Call: Prepare daily Court Call for following day and distribute by 12:00 p.m. by emailing a copy of the Court Call to the Libertyville Office; and by placing a hard copy of the Court Call in everyone's in-boxes, and checking to ensure all matters are covered before you leave for the day.
14)  Office Supplies: Monitoring, ordering and putting away of necessary office supplies, including coffee, paper products, water, etc., subject to customary approvals as may be required.
15)  Fax Machine: Check for faxes several times per day and distribute to appropriate attorney or staff member.
16)  Postage Machine: Monitor ink, supplies and money entry.
17)  Shredding bin: Act as liaison between shredding company and office
Send Resumes to/Apply Online By Visiting: cdominick@smbtrials.com
Posted on or about September 20, 2017


Mailroom Clerk

Berger Schatz  - Main
35 Attorneys; 35 Staff

Reports to the Director of Administration              

LOCATION:       161 N Clark Street, Suite 2800       

EDUCATION:       Associates or Bachelors Degree

EXPERIENCE:              Law firm experience preferred    

DESCRIPTION:       Smart Docket/Mailroom Clerk needed for our prominent mid-sized law firm to handle a fast paced, on-your-feet, assignment. To join our small first-class team, you will need to be a self-starter, with high-energy, the ability to take direction and work with or without supervision, professional demeanor and appearance, excellent communication, basic computer skills, a positive attitude and good judgment and excellent customer service skills. Prior mailroom or docket experience in a professional environment a plus. The successful candidate will be based in our office services department, but also represent the firm while doing court runs and outside deliveries. Competitive pay rate and full benefits for full-time. We would consider two students for part-time job sharing.

SEND RESUMES/APPLY TO:     careers@bergerschatz.com          

Posted: September 11, 2017 


Project Assistant

Kluever & Platt  - Sole

18 Attorneys; 30 Staff

Reports to:                Managing Partner          

LOCATION:           65 E. Wacker Place, Suite 2300

EDUCATION:    Bachelor’s degree in Marketing, Communications or related degree

EXPERIENCE:             2-3 years of relevant work experience in a legal setting is a plus. Must have stable work history.

DESCRIPTION:     Kluever and Platt is seeking a highly organized Project Assistant. This position is a full-time position that will require some overtime hours. Primary responsibilities of the role include assist with regular firm meetings (i.e. coordinate, distribute meeting agendas, finalize meeting minutes, etc.), maintain training materials current, management of special industry events (i.e. registration, travel, marketing materials, etc.), assist with firm website initiative, maintain industry site memberships and other administrative duties as assigned. The successful candidate will have the following: • Bachelor’s degree in Marketing, Communications or related degree. • 2-3 years of relevant work experience in a legal setting is a plus. Must have stable work history is required. • Excellent communication written skills • Ability to provide writing and/or marketing samples demonstrating excellent work experience • Strong team collaboration background • Ability to work independently • Must be a self-starter with little to no direction • Solid experience using Microsoft Office, LinkedIn, Facebook, Instagram, and Twitter • Knowledge of Photoshop and digital editing tools is a plus

SEND RESUMES/APPLY TO:             resumes@klueverplatt.com

Posted: September 5, 2017