Marshall, Gerstein & Borun LLP - Sole Office
100 Attorneys; 100 Staff
Reports to the HR Supervisor
LOCATION: 233 N. Wacker Dr., Chicago, Illinois
EDUCATION: Bachelor's degree preferred
EXPERIENCE: Minimum 1 year administrative experience; preferably in a law firm
POSITION SUMMARY: The HR Assistant is a part-time position (21 hours/week) with potential to develop into a full-time position. The HR Assistant is an important member of the HR team, as this position provides administrative support to the entire department. In addition to responding to general HR inquiries, this position will also provide assistance in the recruiting and onboarding processes for both staff and attorneys, as well as HRIS employee data maintenance and event coordination for the department and firm committees. This position reports to the HR Supervisor.
KNOWLEDGE, SKILLS AND ABILITIES:
• Minimum 1 year administrative experience; preferably in a law firm.
• Bachelor’s degree preferred
• Knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint)
• Superior attention to detail, problem-solving capabilities, and strong organizational skills
• Effective verbal and written communication skills with individuals in all levels of the firm
• Ability to exhibit sound judgment, maintain confidentiality and use discretion
• Ability to maintain a professional demeanor that effectively represents the firm
• Ability to show initiative and accept accountability for projects
• Ability to work effectively with minimal supervision in an atmosphere of multiple projects, shifting priorities, and competing deadlines
• Ability to adapt and accept changes in job responsibilities based on the strategic goals of the firm
• Ability to work the hours necessary to meet job requirements, as determined by the needs of the firm
APPLY ONLINE BY VISITING: https://recruiting.ultipro.com/MAR1023/JobBoard/48f0fa3f-3cf7-f742-d346-af16ccfdac42
Posted: October 16, 2017
Human Resources Generalist (2839)
Latham & Watkins LLP - Branch
170 Attorneys; 200 Staff
Reports to: Human Resources Manager
LOCATION: 330 North Wabash Avenue, Suite 2800, Chicago, IL 60611
EDUCATION: A Bachelor’s degree or equivalent is required, and a focus in a related field is required. A PHR or SPHR certification is preferred.
EXPERIENCE: Four (4) to five (5) years Human Resources experience is desired.
DESCRIPTION: Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is currently seeking a Human Resources Generalist to join our winning team, in our Silicon Valley office. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation and collaboration. The Human Resources Generalist will receive a generous total compensation package. Bonuses are awarded in recognition of individual and firm performance. Eligible employees can participate in Latham's comprehensive benefit program including healthcare, life and disability insurance, flexible spending accounts, a 401k plan, and more! In addition, employees receive 10 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure. As a Human Resources Generalist at Latham, you will act as a local resource for employees’ human resources and benefits questions. You will be responsible for providing a variety of human resources services for including but not limited to, recruiting, staff timekeeping, and policy implementation and enforcement while accomplishing these and other critical functions: - Acting as a point of contact for human resources questions in the office. Understanding a majority of the human resources policies of the firm and being able to answer most questions independently. Using appropriate judgment to route complex questions and issues to appropriate resources and following up to ensure the issue is resolved in a timely manner. - Managing timekeeping activities for the office including following up with managers and supervisors to ensure all timecards are approved, answering routine questions about timekeeping and Kronos, and ensuring FLSA standards are met. - Acting as a point of contact in the office for questions regarding Paid Time Off (PTO), PTO accrual policies, how they are applied in Kronos, and the annual PTO sellback process. - Leading new hire orientation, developing programs within the office to facilitate new employee integration during the first year of employment to meet firm’s objectives for new hire retention. - Entering data in PeopleSoft and the Employee Directory including new hire entries and terminations. - Understanding benefits eligibility rules for all health, welfare, and retirement benefits. Connecting staff with the Global Benefits and Global Retirement Benefits department as needed. - Acting as a point of contact and coordinating with the Global Benefits department regarding all office leaves of absence. - Maintaining relationships with all employees on leave of absence. Updating the Human Resources Manager on a regular basis regarding employees preparing to return to work, employees likely to request extensions, and other issues regarding employees on leave. - Promoting the value-added benefits of the firm within the office with a goal of increasing participation (e.g., Pre-Tax Transportation, Retirement, etc.). Planning health and wellness events for the office on a regular basis throughout the year. - Partnering with the Talent Management department on office recruiting, assisting in drafting and editing job descriptions, and performing reference checks for new hires. - Maintaining personnel files for the office to ensure confidentiality and compliance with all legal regulations and firm policies. Maintaining other department filing as necessary. - Responding to appropriate government correspondence (e.g., unemployment verification, garnishments) by following firm policies in all circumstances. - Providing additional support to the department at the direction of the Human Resources Manager. Completing special projects regarding various issues as needed. - Promoting effective work practices, working as a team member, and showing respect for co-workers. - Assisting the Human Resources Manager in bi-annual performance review process. As a Human Resources Generalist, you will be expected to apply your organizational and communication skills while displaying a positive, high-energy attitude. The successful Human Resources Generalist must have comprehensive knowledge of human resource best practices and a fundamental knowledge of California labor laws. HRIS experience, preferably with PeopleSoft along with Kronos Timekeeper, is a plus. The Generalist will display well-developed and professional interpersonal skills, including the ability to interact effectively with people at all organizational levels of the firm, and the organizational skills needed to manage time well, prioritize effectively, and handle multiple deadlines. Latham & Watkins is an Equal Opportunity Employer. Our commitment to diversity, equal opportunity and sustainability enables Latham & Watkins to draw from a remarkable wealth of talent to create one of the world's leading law firms.
SEND RESUMES/APPLY TO: Qualified candidates are encouraged to apply by visiting the Latham & Watkins online application using the link provided: https://lathamwatkins-openhire.silkroad.com/epostings/index.cfm?fuseaction=app.jobInfo&version=1&jobid=1856
August 30, 2017