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Client Services Collections & Analytics Specialist

Seyfarth Shaw LLP  -  Main

800 Attorneys; 2000 Staff

Reports to:      Client Services Manager
LOCATION:      233 S. Wacker Drive               
EDUCATION:          N/A
EXPERIENCE:                Excellent customer service skills. Strong verbal and written communication skills, particularly via phone and email.  Ability to present to and communicate with multiple levels within the Firm and its  clients. Driven by numbers/measures and comfortable in an environment with heavy emphasis on customer service. Effective problem-solving skills-Ability to negotiate-High integrity-Flexibility-Adaptability to manage multiple projects and priorities in a fast-paced environment-Solutions oriented

DESCRIPTION:     ESSENTIAL FUNCTIONS, ROLES AND RESPONSIBILITIES: Analyze and see patterns in data and information in order to create proactive solutions-Analyze and appealing short paid invoices- Draft client communications regarding collections matters
Direct client communications regarding collections matters-Coordinate rate increase proposals-Prepare Write-Off Requests-Coordinate client communications with respect to invoice corrections or modifications-Communicate with timekeepers regarding time entries when client has questions-Coordinate with Billing Specialists to revise invoices if needed-Manage the day to day A/R including collections initiatives and reconciliation process-Develop methods to proactively identify problem client accounts and recommend appropriate courses of action to resolve collection issues-Analyze collections data, statistics and trends and present process improvement recommendations-Identify aging A/R balances for follow up and draft correspondence re same-Research UNA and have applied correctly and/or determine if refund is due to the client-Research positive costs to determine whether they need to be returned to the client-Review unpaid accounts and determine appropriate action for collecting funds due-Maintain thorough, accurate, and detailed customer contact notes-Use accounting tools on a daily basis to manage client account information, ensuring accurate status of relationship-Research and analyze stale A/R with collection manager and determine if assignment of outstanding debts to third party collection companies if necessary
Special projects as assigned-Rates analysis.

SEND RESUMES/APPLY TO:        https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Client-Services-Collections---Analytics-Specialist_180226

Posted: May 22, 2018  

Staff Accountant

Nicolaides Fink Thorpe Michaelides Sullivan LLP   -  Main

55  Attorneys; 75 Staff

Reports to:      Financial Controller

LOCATION:         10 S. Wacker Drive Suite 2100 Chicago, IL 60606          
EDUCATION:          Accounting or Business degree
EXPERIENCE:        Two years of relevant work experience.

DESCRIPTION:        Nicolaides Fink Thorpe Michaelides Sullivan LLP is hiring a Staff Accountant in Chicago to support the Firm’s Financial Controller in carrying out the responsibilities of the Finance/Accounting Department. Responsibilities include, but are not limited to: processing all aspects of accounts payable and receivable; processing check runs; monthly reconciliations of various accounts; maintaining vendor records; 1099 reporting; preparing daily cash deposits; processing write-offs; accounts receivable collections follow-up; maintaining fixed assets ledgers and depreciation schedules; assisting Financial Controller with monthly actual to budget comparisons; assisting in preparation of annual audit/review by external accounting firm; and working collaboratively with and as a part of the firm’s financial and administrative team. We are seeking a candidate with a minimum of two years of relevant work experience and ideally an accounting or business degree. Prior law firm experience is a plus and experience with the Rippe & Kingston LMS accounting system would be ideal.  This is a great opportunity to further one’s accounting career with a law firm that continues to strategically and successfully evolve to align with its clients' needs while providing its personnel with ongoing and new opportunities to be an integral part of its growing success. The ideal candidate will have an in-depth knowledge of Microsoft Excel and Word, has attention to detail, skilled in dealing with financial and numeric data, able to meet changing deadlines and can easily multi-task. The Firm values its culture, people and the clients it serves and, therefore, values and seeks a staff accountant with similar traits. If you are qualified, please submit a cover letter and resume in confidence to hr@nicolaidesllp.com. No phone calls, please.  Nicolaides Fink Thorpe Michaelides Sullivan LLP is an Equal Opportunity Employer—M/F/D/V. We do not discriminate on the basis of race, color, gender, religion, age, national origin, sexual orientation, or disability in any of our recruitment, hiring, or placement processes.  NOTICE TO LEGAL SEARCH FIRMS: Nicolaides Fink Thorpe Michaelides Sullivan LLP does not accept applications or resumes from placement or search agencies. There are no exceptions to this policy, no contract will be formed and no placement fee will be paid with respect to any resume submitted to the Firm by an agency. Resumes received by agencies will be immediately discarded.


SEND RESUMES/APPLY TO:           please submit a cover letter and resume in confidence to hr@nicolaidesllp.com

Posted: May 15, 2018  

Senior Accountant

Seyfarth Shaw LLP   -  Main

800 Attorneys; 2000 Staff

Reports to:      Assistant Controller

LOCATION:         233 S. Wacker Drive           
EDUCATION:          Bachelor's degree in Accounting and CPA qualification preferred 
EXPERIENCE:        Minimum 5 years of public accounting and/or corporate/partnership experience (preferably with a professional services firm) - Law firm experience a plus- Strong financial analysis and modeling skills required - attention to detail is vital to success in this role - Strong analytical and problem-solving skills.  Must be proactive and able to quickly identify issues and provide solutions - Excellent communication skills- Ability to prioritize work and flexibility to meet changing deadlines- Strong technology capability; Elite financial system experience preferable.

DESCRIPTION:        Seyfarth Shaw is a large, full-service AMLAW 100 international law firm based in Chicago. The scope of this role includes a wide variety of accounting, reporting, and special project responsibilities. We are seeking an experienced and motivated accounting professional who is a team player, will offer insight and solutions, and will challenge the status quo as needed. Job Description -General ledger oversight, including balance sheet and income statement review and analysis.  Assist with account reconciliations, and ensure that reconciling items are resolved quickly.   Provide insight to emerging financial trends and identify and discuss areas of exposure with management. Review account reconciliations prepared by staff accountants. Prepare timely and accurate financial statements and related analysis. Heavy involvement in the annual budget process - work with business stakeholders to create office and departmental budgets and track progress against forecasts. Assist with variance analysis and prepare schedules for financial presentations.
Prepare schedules, analysis, and applications for annual insurance renewal. Assist with and take ownership of treasury functions.  Work with management to ensure that account funding is appropriate.  Provide cash flow reporting, prepare cash flow forecasts and prepare quarterly bank reporting.  Research accounting issues and adequately support conclusions reached.Special projects and ad hoc requests as needed.


SEND RESUMES/APPLY TO:          https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Senior-Accountant_18020

Posted: May 14, 2018  

Staff Accountant

Burke, Warren, MacKay & Serritella-Sole

67 Attorneys; 54 Staff

Reports to:         Controller

LOCATION:    330 N. Wabash, Suite 2100 Chicago, IL
EDUCATION:             Bachelor's degree ,CPA preferred.

EXPERIENCE:      Seven to Ten years of professional service experience, CPA preferred. Experience  in a law firm enviroment preferred.  Knowledge of accounting software systems.  Must be proficient in excel abd Word. Must be able to troubleshoot, research and reconcile accounting issues as they arise.  Must possess the ability to meet deadlines, prioritize work, handle multiple tasks and maintain discretion on confidential matters.

DESCRIPTION:      Post Monthly journal entries. Prepare various management and financial reports. Bank reconciliations. prepare year-end performance statistics. Assist in budget preparation. Budget variance Analysis. Assist in evaluation of new Time and Billing software. be part of Conversion Team.

SEND RESUMES/APPLY TO:        opportunity@burkelaw.com

Posted: May 14, 2018  


Applegate & Thorne-Thomsen-Sole

34 Attorneys;28 Staff

Reports to:         Chief Operating Officer

LOCATION:    440 S. LaSalle St #1900 Chicago, IL 60605
EDUCATION:             CPA or MBA preferred.

EXPERIENCE:    Duties & Responsibilities • Oversee accounts receivable, accounts payable, inventory management, collections, WIP, daily cash management and monthly cash flow • Spearhead the firm’s efforts in evaluating, acquiring and implementing new accounting software • Advance the firm’s strategic pricing capabilities by defining, tracking and measuring performance for alternative fee arrangements • Prepare various management and financial reports, interpret the results and communicate recommendations • In conjunction with the COO, lead annual budgeting and forecasting activities • Review financial reporting on a daily, monthly, quarterly and annual basis and communicate reports on a timely basis • Coordinate annual review of firm financial statements with outside accountants • Communicate with payroll, banks and retirement plan administrators regularly as issues arise • Respond to partner inquiries about all financial aspects of the firm’s performance Qualifications • Innovative and creative approach to developing business solutions • Demonstrated excellence in budgeting, controlling costs and providing timely and useful reporting to leadership • High-level financial qualitative and quantitative analytical experience, including performing comprehensive analyses of financial data (including profitability analyses) and developing financial models and reports • Superior analytical and spreadsheet modeling skills • Excellent interpersonal skills, with strong ability to effectively communicate verbally and in writing with staff • Emotionally resilient, with the ability to motivate staff and the desire to work in a collaborative environment • Ability to troubleshoot, research and reconcile accounting issues as they arise • Ability to meet deadlines, prioritize work, handle multiple tasks and maintain discretion on confidential matters • Bachelor degree required with a minimum of 7 years of professional service work experience • Supervisory experience in a professional services firm, CPA or MBA preferred

DESCRIPTION:      Applegate & Thorne-Thomsen is seeking a Controller to lead the firm's financial functions. The ideal candidate will have a track record of helping to implement systems that improve financial operating efficiencies. The controller will have primary accountability for planning, implementing, managing and controlling all financial-related activities of the firm. The firm is close-knit and places an emphasis on work-life balance as well as providing excellent client service. Cultural fit is just as important as financial acumen. The controller will report to the Chief Operating Officer, assume a strategic role in the overall fiscal management of the firm, and have significant impact on the growth and performance of the organization. Formed in 1998, Applegate & Thorne-Thomsen, P.C. serves its clients in all aspects of real estate development, ownership, financing and investment. The firm has particular expertise and a national reputation in affordable housing and community development, including the syndication of federal low-income housing tax credits, federal historic tax credits, new market tax credits, energy credits and state tax credits. Lawyers in the firm engage in a sophisticated practice, representing developers, investors, tax exempt community development organizations and public housing authorities. We are an Equal Opportunity Employer; minorities and women are encouraged to apply .

SEND RESUMES/APPLY TO:        careers@att-law.com

Posted: May 8, 2018  

Pricing Analyst

Baker McKenzie  - Branch Office

200 Attorneys; 200 Staff

Reports to:         Pricing Manager

LOCATION:     300 E. Randolph Suite 5000, Chicago, IL       
EDUCATION:             Bachelor's degree is required, preferably in business, finance ore related field.

EXPERIENCE:         Three or more years of finance experience, including direct involvement in revenue/price administration and analysis, preferably in a professional services environment. High level financial qualitative and quantitative analytical experience. Ability to readily comprehend business objectives and correspondingly develop and execute appropriate strategies. Well-developed and sophisticated organization, written, communication and interpersonal skills, with a proven ability to relate to and gain the confidence of people at all levels within an organization, as well as an ability to build strong relationships and work in a collaborative environment. Organized, detail-oriented individual with strong project management skills, and ability to work on multiple tasks with competing deadlines. High level of discretion, diplomacy and a commitment to maintaining the highest level of confidentiality.

DESCRIPTION:         Supporting the development of pricing agreements by:  work closely with Firm partners to create and leverage related databases to track and report on all pricing agreement terms-ensuring all business users have access to consistent, accurate and pertinent pricing information; work with Firm teams to ensure all pricing criteria is properly loaded in the Firm financial systems (e.g. SAP), and applied such that client billing is accurate; audit SAP input and output (bills) to ensure accurate pricing set-up; leverage the available data for calculating client billing volumes,credit rebates and volume discounts and fixed/capped fee arrangements; develop fee arrangements reports for key clients; prepare financial analysis to review performance of pricing agreements in line with the original commercial objectives. Work closely with the CFO and/or Pricing Manager to develop best practices to support, advise and direct partners on matter pricing.  Understand and improve the current systems and processes by: identifying, and implementing approved process improvements to help ensure complaince with pricing agreements; conducting regular (e.g. quarterly) audits on pricing arrangements to ensure that client billing is being carried out in compliance with approved pricing agreements.

SEND RESUMES/APPLY TO:          http://www.bakermckenzie.com

Posted: April 30, 2018    

Billing Specialist

Jones Day  - Branch

170 Attorneys; 80 Staff

Reports to:         Billing Coordinator

LOCATION:     77 West Wacker, Chicago, IL 60601       
EDUCATION:             Four-year college degree and/or similar work experience.

EXPERIENCE:         Minimum two years' experience in Legal or Professional Services (Elite Legal) Billing preferred Advance Excel.

DESCRIPTION:       The Billing Specialist is responsible for all aspects of drafting and finalizing client bills.  Responsibilities: Collaborate with Client Services Lawyers (CSL), legal secretaries, and others to ensure timely billing and collection; monitor unbilled time; generate proformas; generate draft bills; confirm bills conform to billing arrangements;perform manual calculations; prepare write-up/write-down forms and obtain approvals. Prepare bill reports, fee and disbursement summary and prepare final bill.  Communicate with clients to resolve billing/collection issues and collaborate with CSLs on engagement letters, etc.  Maintain client billing folders.

SEND RESUMES/APPLY TO:          www.jonesday.com

Posted: April 20, 2018    

Billing Coordinator 

Seyfarth Shaw LLP  -  Main

800 Attorneys; 2000 Staff

Reports to:      Billing Supervisor 
LOCATION:      233 S. Wacker Drive               
EDUCATION:          College degree preferred or equivalent work experience    
EXPERIENCE:                College degree preferred or equivalent work experience - Minimum of five years of legal billing experience; Immigration billing experience preferred - Experience with Elite Enterprise strongly preferred - Proficiency in basic Microsoft Office - Excellent oral and written communication skills - Ability to prioritize effectively  

DESCRIPTION:       Seyfarth Shaw is a large, full-service AMLAW 100 international law firm based in Chicago. The Billing Coordinator is responsible for all aspects of drafting and finalizing client invoices for a group of dedicated attorneys. Job Description Coordinate with Partners, Attorneys and Secretaries to manage time entries and edits, adjustments, write-downs, rate management and bill posting. Work directly with e-billing team to ensure that invoices that require electronic invoices are submitted timely. Preparation and processing of high quality invoices. Prepare invoices in customized formats as required by clients and Partners. Perform override calculations and changes. Initiate requests for supporting documentation and review for accuracy. Help to coordinate follow up on outstanding WIP and receivables. Work with assigned Partners to actively address aged unbilled fees and costs. Assist Collections team with identification and reconciliation of payments received. Provide basic financial data and analysis. Work with billers and attorneys in other offices as needed.


SEND RESUMES/APPLY TO:       https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Billing-Coordinator_180117

Posted: March 13, 2018     

 e-Billing Analyst

Seyfarth Shaw LLP   -  Main

800 Attorneys; 2000 Staff

Reports to:      Billing Supervisor                   

LOCATION:         233 S. Wacker Drive           
EDUCATION:           College degree preferred or equivalent work experience.       
EXPERIENCE:          - 3+ years legal billing experience preferred. - Familiarity with evendor websites. - Exceptional organizational and follow-up skills. - Strong verbal and written communication skills. - Proactive and professional in team working environment - Professional, detail oriented, dependable, flexible and efficient.     

DESCRIPTION:        Seyfarth Shaw is a large, full-service AMLAW 100 international law firm based in Chicago. The person who fills this position will be responsible for all aspects of e-billing for assigned e-billing vendors in addition to assisting billing coordinators, attorneys, secretaries and clients with day to day e-billing questions and concerns. This person will be expected to promote an atmosphere of teamwork and continuous improvement. Job Description Responsible for all aspects of e-billing for assigned e-billing vendors, including submitting invoices through the e-billing hub and documenting progress within the eHub and Ebilling Tracker. Submit timekeepers, budgets and accruals to evendor websites when necessary. Assist billing coordinators, attorneys, secretaries and clients with day to day e-billing questions and concerns. Monitor e-billing daily for rejections and new invoices to e-bill. Resolve aged, reduced, appealed and/or rejected invoices timely and within allotted client and/or vendor specific timeframes. Work closely with supervisor and managers to resolve any e-billing or client e-billing issues.   


SEND RESUMES/APPLY TO:          https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/E-Billing-Analyst_170361

Posted: March 12, 2018