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e-billing Analyst

Seyfarth Shaw LLP  - Main

250 Attorneys; 600 Staff

Reports to:            e-billing Supervisor

LOCATION:            233 S. Wacker Drive, Suite 8000, Chicago, IL 60606      

EDUCATION:         College degree preferred or equivalent work experience.   

EXPERIENCE:     • 1-2 years legal billing experience preferred. • Familiarity with evendor websites. • Exceptional organizational and follow-up skills. • Strong verbal and written communication skills. • Proactive and professional in team working environment • Professional, detail oriented, dependable, flexible and efficient.        

DESCRIPTION:             • Responsible for all aspects of e-billing for assigned e-billing vendors, including submitting invoices through the e-billing hub and documenting progress within the eHub and Ebilling Tracker. • Submit timekeepers, budgets and accruals to evendor websites when necessary. • Assist billing coordinators, attorneys, secretaries and clients with day to day e-billing questions and concerns. • Monitor e-billing daily for rejections and new invoices to e-bill. • Resolve aged, reduced, appealed and/or rejected invoices timely and within allotted client and/or vendor specific timeframes. • Work closely with supervisor and managers to resolve any e-billing or client e-billing issues.

SEND RESUMES/APPLY TO:      https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/E-Billing-Analyst_170248

Posted: September 13, 2017 

Client Account Analyst

Hinshaw & Culbertson LLP  - Main

132 Attorneys; 208 Staff

Reports to:       Director, Client Account Team        

LOCATION:     222 N. LaSalle St. Suite 300, Chicago, IL 60601          

EDUCATION:        College degree preferred or equivalent experience

EXPERIENCE:     2-4 years of experience in billing and collections preferred Professional oral and written communication skills Attention to detail and accuracy in all day-to-day activities Demonstrated sense of initiative to proactively identify problems and take action to remediate Willingness and ability to function as a part of a team Ability to prioritize and execute on a diverse range of tasks Knowledge and understanding of general accounting policies and procedures Knowledge of eBilling, collections, and invoice processing procedures Ability to perform basic analysis and calculate key financial metrics Proficiency in Excel and Microsoft Office applications Preferred experience with service industry billing and collections software and document management systems           


Hinshaw & Culbertson LLP is a leading national law firm with multiple offices in the United States.  With approximately 500 lawyers and 1,000 personnel, we are a traditional, yet innovative and diverse Firm and our people are our highest priority.

Our Chicago office is seeking a Client Account Analyst to support the processing and administration of billing and collection activities for the assigned clients, practice groups, and/or billing attorneys.  A substantial part of this individual's workload will be e-billing.  This position requires an individual who is attentive to detail, and who can work effectively in a team environment to meet billing and collection targets. 

Essential Functions Include:

• Perform routine data processing tasks and input relevant information into systems utilized to facilitate the billing and collections processes

• Update internal processes and systems for opening matters to ensure all internal systems accurately reflect the data processed

• Implement transfers and edits to ensure accuracy of rates, narratives, time and expense records, and matter identification fields for pre-bills and invoice processing

• Process and distribute (paper and electronic) pre-bills and invoices for delivery to billing attorneys and clients

• Monitor invoice status (e-billing and/or regular A/R) for clients and document A/R and unbilled inventory status in system; follow-up in efforts to ensure timely collection of invoices

• Identify and help resolve problematic patterns and situations that may adversely impact billing and collections

Ideal candidate will have 2+ years' experience in e-billing and invoice processing & procedures and be proficient in Aderant/CMS, Elite, or other legal billing software.  College degree preferred or equivalent experience.

We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development.

Only candidates contacted for an interview will receive a response.  As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

SEND RESUMES/APPLY TO:        http://hinshawlaw.applicantstack.com/x/detail/a2j6h4hjq10o        

Posted: September 13, 2017 

Billing Coordinator

Kluever & Platt  - Sole

18 Attorneys; 30 Staff

Reports to:                    Chief Financial Officer       

LOCATION:           65 E. Wacker Place, Suite 2300

EDUCATION:     Four year college or university degree.

EXPERIENCE:             2-3 years of relevant work experience in a legal setting is a plus. Must have stable work history.

DESCRIPTION:      Kluever & Platt, LLC is a Chicago-based law firm, serving clients in a variety of legal services throughout Illinois. Our law firm specializes in Business Counseling, Creditor’s Rights, Litigation and Real Estate. Kluever & Platt, LLC is currently seeking an experienced Billing Coordinator to join our Billing Department. As a law firm our duty is to provide the highest quality and timely legal services to our clients. Therefore, accuracy, professionalism and adherence to industry standards are essential. Reporting to the CFO, the successful candidate will work closely in the execution of the financial strategy of the Firm. Applicant must be able to perform in a fast-paced environment with tight deadlines and strict standards. Essential Duties and Responsibilities • Day to Day Management of all billing personnel. • Prepare and present weekly reporting for billing meeting. Weekly reporting includes; referral intake by department, data tracked per department, billing trigger events, and time keeper hours for prior week. • Monitoring Accounts Receivable (A/R) which includes: Hourly, Flat Fee – Default, and cleaning up aged or bad A/R reporting. • Monthly Reporting; critical analysis of billing reports, billing reconciliation, oversight of generating billing reports for Hourly and Flat Fee – WIP , A/R reporting and review Technology Skills • Proficiency with QuickBooks and an industry standard time and billing software (i.e. Time Slips). • Proficiency with creating, running and filtering database oriented reports in Crystal or Business Objectives. • Demonstrates high level of proficiency with MS Office. This includes Excel spreadsheets and advanced features such as pivot tables, charts, graphs and formulas.

SEND RESUMES/APPLY TO:             resumes@klueverplatt.com

Posted: September 5, 2017 

Accounts Payable Clerk

Burke, Warren, MacKay & Serritella

75 Attorneys; 55 Staff

Reports to:                 Accounting Manager

LOCATION:         330 N. Wabash, Suite 2100

EDUCATION       Knowledge of Accounts Payable Knowledge of General Accounting Procedures Knowledge of Elite accounting software preferred

EXPERIENCE:          proficient in data entry 2-5 years accounts payable or general accounting experience    

DESCRIPTION:        ACCOUNTS PAYABLE CLERK Job Title: Accounts Payable Clerk Position Type: Full Time Department: Accounting Reports to: Accounting Manager Hours: 9:00 a.m. to 5:00 p.m. Classification: Non-Exempt Salaried Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. Main Job Tasks and Responsibilities • review and verify invoices and check requests • sort, code and match invoices • set invoices up for payment • enter and upload invoices into system • prepare and perform check runs • monitor accounts to ensure payments are up to date • research and resolve invoice discrepancies and issues • maintain vendor files • correspond with vendors and respond to inquiries • assist with month end closing Education and Experience • knowledge of accounts payable • knowledge of general accounting procedures • knowledge of Elite accounting software preferred • proficient in data entry • 2-5 years accounts payable or general accounting experience Key Competencies • organizing and prioritizing • attention to detail and accuracy • confidentiality • judgment • communication skills • problem-solving skills • team work • ability to meet deadlines • ability to read and interpret documents • ability to apply basic math concepts • apply common sense understanding to carry out written and oral instructions Supervisory Responsibility: This position has no supervisory responsibilities. Travel: No travel is expected for this position Work Environment: This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. This job also will require ordinary ambulatory skills; or the ability to stand, walk and manipulate (lift, carry, move) light to medium weights of 10 - 50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, visual acuity to use a keyboard, operate office equipment. Other Duties: This job description in no way states or implies that these are the only duties to be performed by the employee in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this job description are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. Burke, Warren, MacKay & Serritella, P.C. (BWM&S) provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated. In keeping with the above conviction, BWM&S is committed to assuring that: All recruiting, hiring, training, promotion, compensation, and other employment related programs are provided fairly to all persons on an equal opportunity basis without regard to race, creed, color, religion, sex, age, national origin, disability, veteran status, or any other characteristic protected by law; Employment decisions are based on the principles of equal opportunity and affirmative action; and All personnel actions such as compensation, benefits, transfers, training, and participation in social and recreational programs are administered without regard to race, creed, color, sex, age, national origin, disability, veteran status, or any other characteristic protected by law. BWM&S believes in and practices equal opportunity and affirmative action. All employees are responsible for supporting the company’s equal opportunity and affirmative action policies and programs. Managers and employers are expected to assist the company in meeting its objectives in these areas.

SEND RESUMES/APPLY TO:         opportunity@burkelaw.com  

Posted: August 21, 2017