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Accounting Clerk

Hinkhouse Williams Walsh- Sole Office

35  Attorneys; 12 Staff

Reports to:    Administrator

LOCATION:      180 N. Stetson, Chicago, IL 60601
EDUCATION:    College degree preferred

EXPERIENCE:  3 years of experience in an Accounts Payable role preferred.  Law firm experience a plus

DESCRIPTION:   This position primarily carries out Accounts Payable duties, including firm vendor and client billable expenses. The Accounting Clerk is also responsible for file openings/conflicts check. The position may be involved in client billing. The successful candidate has the following skills/qualifications: - is exceptionally organized and detail-oriented; - understands accounting and expense recovery practices ; - understands law firm billing and conflicts check processes; - is able to multi-task and meet conflicting deadlines;
- is a problem-solver; - is able to communicate well in a professional and courteous manner; - is able to work independently with little supervision.

SEND RESUMES/APPLY TO:   gko@hww-law.com

Posted:  March 11, 2019

Billing  Coordinator

Seyfarth Shaw- Main Office

400  Attorneys; 800 Staff

Reports to:    Billing Supervisor

LOCATION:      233 S. Wacker Drive, Suite #8000
EDUCATION:    College degree preferred or equivalent work experience

EXPERIENCE:   Minimum of three years of legal billing experience; Immigration billing experience preferred -Experience with Elite Enterprise strongly preferred -Proficiency in basic Microsoft Office -Excellent oral and written communication skills -Ability to prioritize effectively.

DESCRIPTION:    Coordinate with Partners, Attorneys and Secretaries to manage time entries and edits, adjustments, write-downs, rate management and bill posting. -Work directly with e-billing team to ensure that invoices that require electronic invoices are submitted timely. -Preparation and processing of high quality invoices.  Prepare invoices in customized formats as required by clients and Partners.  -Perform override calculations and changes.  Initiate requests for supporting documentation and review for accuracy.  -Help to coordinate follow up on outstanding WIP and receivables.  Work with assigned Partners to actively address aged unbilled fees and costs. -Assist Collections team with identification and reconciliation of payments received. -Provide basic financial data and analysis.  -Work with billers and attorneys in other offices as needed

SEND RESUMES/APPLY TO:   https://www.seyfarth.com/staff

Posted:  February 21, 2019

Billing  Coordinator

Vedder Price- Main Office

200 Attorneys; 600 Staff

Reports to:   Revenue Manager

LOCATION:      222 N. LaSalle Street
EDUCATION:    Some college preferred

EXPERIENCE:   • 1-3 years Billing experience in a law firm environment • Elite accounting software experience preferred • Proficient with MS Word and Excel


The position is primarily responsible for ensuring accurate, timely, and adequately-detailed client billing by supporting assigned attorneys with client accounts. This is a hands-on position that involves working independently and proactively on all aspects of the day-to-day billing with all offices.  Responsibilities: • Review and bill attorney hours and disbursements to clients • Review and edit proformas in response to attorney and secretary requests • Apply retainer funds as directed by attorney • Process write-offs following Firm policy
• Ability to execute complex bills in a timely manner • Ability to understand Exception rates, Discounts, Multipayor, and Electronic Billing/eHub • Ability to handle high volume of bills per month and prioritize accordingly • Act as a resource and effectively interact and communicate with attorneys, secretaries, and clients • Review and verify accuracy of billing and provide supporting documentation as required • Research and respond to inquiries regarding billing issues and problems • Create billing reports and spreadsheets for analyses as required • Organize and maintain billing files • Ability to assist in preparing documentation for exhibits in court • Perform special projects as assigned • Ad-hoc reports as requested  Skills and Attributes: • Ability to prioritize and multi-task in a fast paced environment
• Ability to handle confidential information in a discreet, professional manner • High standards, excellent attention to detail, effective communicator, an ownership mentality and exceptional follow through skills are absolutely essential for success in this position
• Ability to meet deadlines and use time efficiently • Ability to demonstrate good common sense and sound judgment • Ability to work independently, a self-starter • Must have strong verbal and written communication skills • Excellent organizational skills
Position Requirements: • Ability to be an effective team member and display initiative

SEND RESUMES/APPLY TO:  CH.Recruiting@vedderprice.com

Posted:  February 14, 2019

Billing  Coordinator

Epstein, Becker & Green- Branch Office

16 Attorneys; 24 Staff

Reports to:    Administrator

LOCATION:      Chicago, IL
EDUCATION:    Bachelor's degree preferred , but not required

EXPERIENCE:   3+years in in a law firm or professional service firm preferred 

Computer Skills: • Must be proficient in Elite Enterprise System and e-Billing Hub • Must be familiar with Microsoft Word, Excel and Outlook  -Other Skills and Abilities:
• Strong analytical skills • Strong experience with a wide array of e-billing vendors, including but not limited to: Serengeti, Counsel Link, Chubb, Tymetrix as well as LEDES file knowledge• Ability to demonstrate self-motivation and ownership of assigned work • Ability to interact with legal and administrative personnel • Ability to keep Billing Supervisor informed of all billing issues • Strong attention to detail and organizational skills • Ability to prioritize and manage numerous initiatives and activities simultaneously in a   demanding environment • Ability to work independently as well as in a team setting

DESCRIPTION:    The Billing Coordinator is responsible for generating client invoices and working closely with attorneys and staff to ensure that invoices meet the standards for content, timeliness and format established by clients. Essential Duties and Responsibilities include the following. Other duties may be assigned: • Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences while managing the complete billing process for assigned billing responsible attorneys • Produce firm standard billing proformas for review by billing responsible attorneys each month •Edit and finalize invoices based on instructions provided by the billing responsible attorneys and client guidelines; maintain and update billing instructions in Elite • Submit electronic invoices via e-billing guidelines; be able to add timekeepers for rate approvals
• Respond to information requests from lawyers, clients and staff related to client billings • Monitor invoices submitted through the various e-billing systems to ensure submission, including following up with clients concerning the opening of matters in the various e-billing sites • Follow-up with billing responsible attorneys to ensure timely processing of bills
• Research proformas or billing-related inquiries • Produce monthly statements for outstanding invoices and send same to clients.

SEND RESUMES/APPLY TO:  BKopczynski@ebglaw.com

Posted:  February 6, 2019

Strategic Pricing Coordinator

Seyfarth Shaw- Main Office

400  Attorneys; 800 Staff

Reports to:    Strategic Pricing Manager

LOCATION:      233 S. Wacker Drive, Suite #8000
EDUCATION:    Bachelor's degree required

EXPERIENCE:   Ideally, this position requires some experience in a law firm environment. -Demonstrated ability to communicate persuasively, both orally and in writing, on a prepared and extemporaneous basis. -Ability to work under multiple deadlines with attention to time-sensitivity. -Ability to adapt to changing priorities and maintain a productive and committed work effort, meeting deadlines and managing workload. -Ability to work with others effectively in a team or cooperative environment to complete projects and to reach established goals and objectives in a timely manner. -A hands-on self-starter with the desire, drive, and ability to establish and maintain credibility among the firm's Partners, officers and other decision makers. -Ability to analyze and interpret information from a variety of sources, apply critical and creative thinking to draw conclusions or develop solutions to complex problems. -Ability to provide quality client service to both internal and external contacts, regarding matters of a complex nature. Requires patience, creativity and discretion. -Demonstrated proficiency in all Microsoft office products, specifically Excel and Access.  Very strong Excel skills a significant plus. -Familiarity with data warehouse extraction and budget platforms.

DESCRIPTION:    Work with attorneys, the proposal team, Finance and the members of the Strategic Pricing department, as well as the Chief Marketing & Business Development Officer to prepare the financial and pricing responses to client RFP submissions. -Work with Department and Practice Group leaders to develop and implement staffing and budget templates that can be used as the basis for efficient development and evaluation of AFAs for recurring matter types.  Evaluate the reliability of the templates and work with the subject matter experts to edit the templates based on the findings. -By using our internal tools and in coordination with Finance, mine information about our past investment in different types of work to develop reliable budget estimates and/or AFAs for new opportunities. -Understand the different type of AFAs available and what AFA works best with different areas of law. -Participate in training practice group leaders and practice development team on best practices for pricing strategies. -Shepherd the approval process for pricing requests, based on Firm guidelines and best practices. -Assist with the AFA workflow process to include matter intake, financial modeling, evaluation of staffing models and internal billing practices.

SEND RESUMES/APPLY TO:   https://recruiting.seyfarth.com/viRecruitSelfApply/ReJobView.aspx?Tag=9b818bec-c39c-43cf-b26f-0ebde3fb279f&JobID=948

Posted:  February 6, 2019

Director of Finance

 Nyemaster Goode, P.C- Main Office

90 Attorneys; 75 Staff

Reports to:   Chief Administrative Officer

LOCATION:      700 Walnut St., Suite 1600, Des Moines, IA  50309
EDUCATION: Bachelor's Degree in Accounting or Finance  CPA Preferred

EXPERIENCE:    5 to 8 years of progressive responsibility in a accounting or analytical position; Experience with Aderant is desired but not necessary

DESCRIPTION:     Founded in 1918, Nyemaster Goode is Iowa’s largest law firm with offices in Des Moines, Ames, and Cedar Rapids. Our broadly diverse practice enables us to offer solutions to the most challenging legal issues in virtually every area of the law to companies that range in size from emerging start-ups to Fortune 500s, as well as to individuals. Perhaps this is why we were listed as a Go-To Law Firm® in a recent survey of the top 500 U.S. companies by Corporate Counsel magazine. SUMMARY: Responsible for the Firm’s financial management functions.  Assist the CAO in preparation of financial analyses, budget and reports.  Perform a variety of administrative, accounting and bookkeeping duties in order to maintain accurate financial reports, billing records, physical client records and other accounting functions as necessary.  Observe confidentiality of client and firm matters.  Supervision of the accounting department staff.:  ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. • Oversees and directs the majority of general accounting functions, including chart of accounts, general ledger, procedural aspects of the billing process, cash receipts, accounts receivable, accounts payable, fixed assets, petty cash, bank reconciliation and client trust funds. • Oversees and directs the management of the Firm’s physical records. • Establishes and maintains appropriate internal controls to safeguard assets, to ensure proper accounting of transactions and to promote operational efficiency within the Accounting Department and throughout the Firm. Continual review of accounting procedures and workflow to improve functionality and efficiency of department. • Assist the Chief Administrative Officer (“CAO”) in monitoring cash flow and cash management of the Firm, including borrowing against lines of credit, investment of liquid assets and maintaining adequate compensating balances.  Assist in projecting cash balances through end of month. • Responsible for operation, maintenance and security of the Aderant time and billing system and all related modules. • Familiarity with SQL queries in the SQL database to extract necessary data. • Format reporting using Aderant Report Writer, Crystal Reports or similar reporting module, to maximize the understanding of the information distributed. • Assist the CAO in the preparation of the annual budget and projected results of operations • Prepare and distribute monthly financial statements, billing and productivity reports and periodic analytical reports. • Supervises payroll and payroll withholding function and coordinates employee payroll matters with the Human Resources Department. • Assist in monitoring the inventory of unbilled time and disbursements and accounts receivable.  Review with CAO on how to handle issues and communications with the attorneys. • Familiarity with the Firm’s policy and procedural manuals and applies these policies and procedures uniformly in decision-making. • Insures the maintenance of accounting retention files for required period of time. • Responsible for the timely submittal of all local, state and federal payroll and sales tax reports. • Assists CAO, Executive Committee and Finance Committee in financial management and analysis as required. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: • Knowledge of accounting and financial management principles in order to assume responsibility for the Firm’s accounting functions at a level normally acquired through completion of a Bachelors degree in Accounting or Finance. • Approximately five to eight years of progressively responsible related work experience necessary in order to gain the expertise needed to manage complex financial and banking relationships in a professional services firm. • Ability to demonstrate a high level of integrity in personal and fiduciary matters. • Interpersonal skills necessary in order to communicate with a diverse group of attorneys and staff and provide information with ordinary courtesy and tact. • Work occasionally requires more than 40 hours per week to perform the essential duties of the position.

SEND RESUMES/APPLY TO: resume@nyemaster.com or  by visiting http://www.nyemaster.com/careers/other-professionals-and-staff/director-of-finance-and-operations/

Posted:  February 1, 2019

Staff Accountant

Applegate &Thorne-Thomsen- Sole Office

39 Attorneys; 33 Staff

Reports to:    Controller

LOCATION:       425 S. Financial Place, #1800
EDUCATION:  Bachelor’s degree required, preferably in Accounting or Finance

EXPERIENCE:    2+ years relevant work experience with preference for law firm/professional services industry background.

DESCRIPTION:     Applegate &Thorne-Thomsen is seeking a Staff Accountant whose responsibility is to provide day to day accounting and financial support. The ideal candidate will have a working knowledge of accounting principles and have the qualities listed in the qualifications below. The staff accountant will support a variety of accounting functions including processing transactions, completing account reconciliations and financial statements, and assist in financial analysis and reporting. The firm is close-knit and places an emphasis on work-life balance as well as providing excellent client service. Cultural fit is just as important as financial acumen. The Staff Accountant will report to the Controller and have a significant impact on the growth of the accounting and finance functions as we look to implement a new ERP system.  Duties &  Responsibilities: -Prepare daily bookkeeping duties and assist with month end close process. -Managing the AR function by applying cash receipts and assist with billing as needed. Supporting the AP function by providing coding or by preparing various journal entries. Manage bank reconciliation and other balance sheet reconciliations.-Maintain revenue projection process. -Analyze current processes and recommend changes to implement. -Assist in monthly, quarterly, annual financial reporting and analysis. -Prepare variance analysis for review to Controller. -Assist in process documentation. -Participate in ad hoc special projects as required, and other tasks as assigned. -Qualifications: -Must be able to work effectively as a team member as well as independently
Ability to organize work flow and manage time efficiently. -Ability to show strong attention to detail. -Ability to think outside the box. -Maintains high level of service to internal and external clients. -Excellent interpersonal skills, with strong ability to effectively communicate verbally and in writing with staff. -Juris experience a plus (Elite, Aderant or equivalent accounting software). -ERP integration experience a plus. -Proficiency with Microsoft Office especially with higher level Excel functionality. -Bachelor’s degree required, preferably in Accounting or Finance. -2+ years relevant work experience with preference for law firm/professional services industry background.

SEND RESUMES/APPLY TO: jbaker@att-law.com

Posted:  January 23, 2019

Legal Billing Administrator

Confidential - Main  Office

N/A  Attorneys; N/A Staff

Reports to:    Practice Manager

LOCATION:      Confidential
EDUCATION:   Bachelor's Degree

EXPERIENCE:    Experience with and knowledge in Juris and Juris Suite.  Prior law firm experience.  Management Experience a plus.

DESCRIPTION:     National law firm recruiting an experienced billing administrator for its Chicago office.  Responsible for all billing operations for this mid-sized law firm. Responsibilities include:
• Implementing policies and best practices to enhance the effectiveness, efficiency and accuracy of billing. • Refining relevant systems and applications • Managing and training billing support staff • Ensuring timeliness of billing • Manage system administrative functions associated with billing • Resolving billing disputes  Fantastic salary and benefits, growth opportunities with stable employer.  Great opportunity.  Send resume in confidence.

SEND RESUMES/APPLY TO: findcareer123@gmail.com

Posted:  January 15, 2019


Levenfeld Pearlstein- Main  Office

64  Attorneys; 65 Staff

Reports to:    Controller

LOCATION:      2 N La Salle St  Chicago, IL
EDUCATION:   Associate’s or Bachelor’s Degree preferred

EXPERIENCE:    At least 2 years of experience working in finance or accounting - Associate’s or Bachelor’s Degree preferred  - Superior interpersonal, organizational, and communication skills (both verbal & written) - Pays close attention to detail and accuracy
- Must have the ability to multi-task, meet deadlines, and work in a fast-paced environment - Performs daily activities within established protocols - Ability to think independently and take ownership of projects as assigned - Strong organizational skills Superior working knowledge of Outlook, Word, and Excel

DESCRIPTION:     Levenfeld Pearlstein, a mid-sized Loop law firm, seeks a full-time Accountant for our Accounting Department. This junior-level position will perform a variety of administrative duties and be expected to observe confidentiality of firm and client matters. The ideal candidate will have excellent communication skills and thrive in a team environment, while still possessing initiative and drive.  Responsibilities: - Handle bank reconciliations - Perform account transfers - Process journal entries - Perform account analysis
- Generate and balance month-end operational reports - Handle balance sheet reconciliations - Positive pay approvals and uploads - Perform A/P account review - Assist Controller with various special accounting projects as needed - Maintain attorney data in ProLaw database - Print and distribute rush checks - Assist with monthly client AR statements - Other related tasks as assigned

SEND RESUMES/APPLY TO:  https://www.lplegal.com/job-listing

Posted:  January 14, 2019