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Senior Financial Analyst

Seyfarth Shaw LLP - Main Office

400 Attorneys; 200 Staff

Reports to: Manager of Pricing and Financial Analyst

LOCATION: Chicago, IL 

EDUCATION: BA/BS in Accounting or Finance. CFA credential a plus.

EXPERIENCE: Minimum 5+ years of relevant financial analysis experience in either a professional services or law firm environment. Proven attention to detail and ability to clearly communicate results to senior management. Ability to work independently and multitask in a fast paced environment. Strong analytical, problem solving, and communication skills. SQL query experience within data warehouse reporting environment preferred. Advanced Excel skills (pivot tables, vlookups, index-match, etc.) required. Applicable computer skills may include: Excel, PowerPoint, Elite Enterprise, DataFusion Intellistat reporting suite, SSMS.

DESCRIPTION: Seyfarth Shaw LLP is a large, full-service Am Law 100 international law firm headquartered in Chicago, Illinois. This position is part of the accounting and financial services group reporting to the Manager of Pricing and Financial Analysis. Specific responsibilities include, but are not limited to, the following: Provide monthly analysis of financial performance results at the department, office, and total firm level of detail. Maintain, update and report on the firm’s profitability system and act as the firm resource for all profitability related enquires. Develop integrated revenue and expense analyses, projections, reports, and presentations for firm management. Assist the controller with managing the annual employee expense budget process and work with other members of the accounting and financial services group and firm management to create the annual revenue budget. Maintain budgeting and forecasting software versions. Assist the practice development, marketing and proposals teams with scenario based financial analysis on competitive bid proposals. Compile financial information in response to periodic industry and government surveys in which the firm participates. Ad hoc reporting and financial analysis as assigned.

SEND RESUMES/APPLY TO: https://www.seyfarth.com/staff

Posted:  April 23,  2019


Financial Analyst

Seyfarth Shaw LLP - Main Office

400 Attorneys; 200 Staff

Reports to: Manager of Pricing and Financial Analyst

LOCATION: Chicago, IL 

EDUCATION: BA/BS in Accounting or Finance. 

EXPERIENCE: Minimum 2+ years of relevant financial analysis experience in either a professional services or law firm environment preferred. Proven attention to detail. Strong analytical, problem solving, and communication skills. Ability to work independently and multitask in a fast paced environment. SQL query experience within data warehouse reporting environment strongly preferred. Advanced Excel skills (pivot tables, vlookups, etc.) required. Applicable computer skills may include: Excel, PowerPoint, Elite Enterprise, DataFusion Intellistat reporting suite, SSMS.

DESCRIPTION: Seyfarth Shaw LLP is a large, full-service Am Law 100 international law firm headquartered in Chicago, Illinois. This position is part of the accounting and financial services group reporting to the Manager of Pricing and Financial Analysis. Specific responsibilities include, but are not limited to, the following: Prepare monthly reports of financial performance results at the department, office, and firmwide level of detail. Assist in the preparation of integrated revenue and expense analyses, projections, and presentations for firm management. Assist with the preparation of the annual revenue budget. Assist with compiling financial information in response to periodic industry and government surveys in which the Firm participates. Prepare and maintain monthly billable rates data for all timekeepers firmwide. Assist the Practice Development, Marketing and Proposals teams with scenario-based financial analysis on client competitive bid proposals. Ad hoc reporting and financial analysis as assigned.

SEND RESUMES/APPLY TO: https://www.seyfarth.com/staff

Posted:  April 23,  2019


Billing Assistant

Barnes & Thornburg - Branch Office

65 Attorneys; 62 Staff

Reports to: Accounting Manager 

LOCATION: 1 North Waker Drive Suite 4400

EDUCATION: Bachelor's Preferred

EXPERIENCE: 1-3 years 

DESCRIPTION: SUMMARY: Performs a variety of client billing duties according to established policies and procedures at an intermediate or advanced level of volume and/or complexity. Maintains contact with attorneys, staff, clients, and outside vendors and agencies and observes confidentiality of client and firm matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Utilizes Elite Enterprise, a computerized accounting software program.
2. Originates computerized proformas on monthly basis for review by each billing timekeeper in the firm.
3. Makes necessary edits to proformas, generates final invoice copies, and mails or electronically submits invoices to clients and/or third party vendors.
4. Initiates all electronic billing set ups for clients assigned as necessary.
5. Troubleshoots all electronic billing submission rejections and errors in a timely manner.
6. Organizes and maintains up-to-date billing instructions for each billing attorney.
7. Maintains filing in accordance with department policy including invoices, proformas and correspondence.
8. Operates office equipment including computer, copiers and 10-key calculator.
9. Maintains telephone and personal contact with attorneys and secretaries on billing matters.
10. Assists attorneys and staff in analysis of time and fees invested in matters and runs reports for that purpose, including analysis that may be more complex and time consuming. Assists with other general accounting responsibilities from time to time which may include but not be limited to cost entry, scanning, etc.
11. Assists with other general accounting responsibilities from time to time which may include but not be limited to cost entry, scanning, etc.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

1. Ability to read and write and perform arithmetic computations at a level normally acquired through completion of high school or equivalent in order to maintain and verify accounts.
2. Approximately six months to one year of prior on-the-job experience necessary in order to gain an understanding of finance policies and procedures and effectively operate equipment/software with minimum supervision in order to carry out routine accounting duties with minimal supervision.
3. Ability to organize and prioritize numerous tasks and complete them under time constraints.
4. Ability to respond to requests requiring analysis of client billing histories and other basic financial analyses.
5. Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys, clients and staff to provide information with ordinary courtesy and tact.
6. Demonstrated exemplary track record in the handling of (personal and/or business) fiscal responsibilities and matters.
7. Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
8. Work may occasionally require more than 40 hours per week to perform essential duties of the position. EEO 

SEND RESUMES/APPLY TO: https://careers.btlaw.com/viRecruitSelfApply/ReDefault.aspx?FilterREID=10&FilterJobCategoryID=3&FilterJobID=402

Posted:  April 23,  2019


Billing Specialist

Schiff Hardin LLP - Main Office

200 Attorneys; 180 Staff

Reports to: Billing Supervisor

LOCATION: 233 S. Wacker Drive

EDUCATION: Bachelor’s Degree is preferred.

EXPERIENCE: Prior billing experience in a law firm or professional service firm preferred.

DESCRIPTION: The Billing Specialist is responsible for the completion of all facets of the billing and collection function including: Distributing monthly billing cycle materials which includes proforma generation, billing reports and special client reports; Reviewing and pre-editing proformas for misallocated entries in accordance with Client Outside Guidance Policies as well as Firm Guidelines; Preparing client invoices for assigned billing attorneys in a timely manner including transfers & edits; Maintaining rates, matters and seeking new timekeeper approval for electronically billed clients; Handling complex billing and client/billing attorney requests; Monitoring aging of unbilled time and accounts receivable balances; Tracking and following up on the status of bills submitted electronically to identify issues and address rejections; Meeting with the Billing Supervisor and Accounts Receivable Supervisor and/or attorneys to discuss monthly billing and any outstanding invoices and providing strategies for resolution. Schiff Hardin is committed to equal employment opportunity and diversity in the workplace. We maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by federal, state or local law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance. Equal Opportunity Employer, Minority/Female/Disabled/Vets/Sexual Orientation/Gender Identity.

SEND RESUMES/APPLY TO: https://cho.tbe.taleo.net/cho02/ats/careers/v2/viewRequisition?org=SCHIHARD&cws=39&rid=899 

Posted:  April 15,  2019


Legal Billing and Collections Manager

Confidential - Main Office

1 Attorney; 1 Staff

Reports to Practice Manager

LOCATION: Loop

EDUCATION: Associates Degree

EXPERIENCE: 5 plus years' legal billing and collections experience

DESCRIPTION: We are a fast-paced, boutique Chicago law firm comprised of a team of dedicated professionals. Our well-established firm continues to grow rapidly, creating the need to add a hands-on Billing & Collections Manager. Responsibilities include implementing policies and best practices to enhance the effectiveness, efficiency and accuracy of billing, managing billing and collections support staff, and researching and responding to billing inquiries. This position will require you to have an excellent eye for detail and also the ability to manage others.

Qualifications:

• Five plus years’ legal billing and collections experience
• Minimum associates degree
• History of maintaining a high collection rate
• Goal-oriented approach to collections
• Commitment to providing top-notch customer service
• Proficient at resolving client disputes
• Excellent oral and written communication skills
• High level knowledge of accounting and accounting systems
• Excellent organizational skills and attention to detail
• Demonstrate initiative and be a self-starter
• Superior problem-solving skills
• Professional, confident and enthusiastic
• Multi-tasking and prioritizing abilities
• Tech savvy and knowledge of legal billing software Excellent compensation and benefits. 

SEND RESUMES/APPLY TO:   findcareer123@gmail.com

Posted:  April 9,  2019


Accounting Clerk

Hinkhouse Williams Walsh- Sole Office

35  Attorneys; 12 Staff

Reports to:    Administrator

LOCATION:      180 N. Stetson, Chicago, IL 60601
EDUCATION:    College degree preferred

EXPERIENCE:  3 years of experience in an Accounts Payable role preferred.  Law firm experience a plus

DESCRIPTION:   This position primarily carries out Accounts Payable duties, including firm vendor and client billable expenses. The Accounting Clerk is also responsible for file openings/conflicts check. The position may be involved in client billing. The successful candidate has the following skills/qualifications: - is exceptionally organized and detail-oriented; - understands accounting and expense recovery practices ; - understands law firm billing and conflicts check processes; - is able to multi-task and meet conflicting deadlines;
- is a problem-solver; - is able to communicate well in a professional and courteous manner; - is able to work independently with little supervision.

SEND RESUMES/APPLY TO:   gko@hww-law.com

Posted:  March 11, 2019


Billing  Coordinator

Seyfarth Shaw- Main Office

400  Attorneys; 800 Staff

Reports to:    Billing Supervisor

LOCATION:      233 S. Wacker Drive, Suite #8000
EDUCATION:    College degree preferred or equivalent work experience

EXPERIENCE:   Minimum of three years of legal billing experience; Immigration billing experience preferred -Experience with Elite Enterprise strongly preferred -Proficiency in basic Microsoft Office -Excellent oral and written communication skills -Ability to prioritize effectively.

DESCRIPTION:    Coordinate with Partners, Attorneys and Secretaries to manage time entries and edits, adjustments, write-downs, rate management and bill posting. -Work directly with e-billing team to ensure that invoices that require electronic invoices are submitted timely. -Preparation and processing of high quality invoices.  Prepare invoices in customized formats as required by clients and Partners.  -Perform override calculations and changes.  Initiate requests for supporting documentation and review for accuracy.  -Help to coordinate follow up on outstanding WIP and receivables.  Work with assigned Partners to actively address aged unbilled fees and costs. -Assist Collections team with identification and reconciliation of payments received. -Provide basic financial data and analysis.  -Work with billers and attorneys in other offices as needed

SEND RESUMES/APPLY TO:   https://www.seyfarth.com/staff

Posted:  February 21, 2019 (renewed May 22)