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Staff Accountant

Applegate &Thorne-Thomsen- Sole Office

39 Attorneys; 33 Staff

Reports to:    Controller

LOCATION:       425 S. Financial Place, #1800
EDUCATION:  Bachelor’s degree required, preferably in Accounting or Finance

EXPERIENCE:    2+ years relevant work experience with preference for law firm/professional services industry background.

DESCRIPTION:     Applegate &Thorne-Thomsen is seeking a Staff Accountant whose responsibility is to provide day to day accounting and financial support. The ideal candidate will have a working knowledge of accounting principles and have the qualities listed in the qualifications below. The staff accountant will support a variety of accounting functions including processing transactions, completing account reconciliations and financial statements, and assist in financial analysis and reporting. The firm is close-knit and places an emphasis on work-life balance as well as providing excellent client service. Cultural fit is just as important as financial acumen. The Staff Accountant will report to the Controller and have a significant impact on the growth of the accounting and finance functions as we look to implement a new ERP system.  Duties &  Responsibilities: -Prepare daily bookkeeping duties and assist with month end close process. -Managing the AR function by applying cash receipts and assist with billing as needed. Supporting the AP function by providing coding or by preparing various journal entries. Manage bank reconciliation and other balance sheet reconciliations.-Maintain revenue projection process. -Analyze current processes and recommend changes to implement. -Assist in monthly, quarterly, annual financial reporting and analysis. -Prepare variance analysis for review to Controller. -Assist in process documentation. -Participate in ad hoc special projects as required, and other tasks as assigned. -Qualifications: -Must be able to work effectively as a team member as well as independently
Ability to organize work flow and manage time efficiently. -Ability to show strong attention to detail. -Ability to think outside the box. -Maintains high level of service to internal and external clients. -Excellent interpersonal skills, with strong ability to effectively communicate verbally and in writing with staff. -Juris experience a plus (Elite, Aderant or equivalent accounting software). -ERP integration experience a plus. -Proficiency with Microsoft Office especially with higher level Excel functionality. -Bachelor’s degree required, preferably in Accounting or Finance. -2+ years relevant work experience with preference for law firm/professional services industry background.

SEND RESUMES/APPLY TO: jbaker@att-law.com

Posted:  January 23, 2019


Accounting Assistant

Brennan Burtker LLC - Sole Office

14  Attorneys; 9  Staff

Reports to:    Firm Administrator

LOCATION:       Chicago, IL
EDUCATION:   High school or equivalent (Required)

EXPERIENCE:    2 plus years of accounting experience in law firms

DESCRIPTION:     Prepare simple and detailed client bills using TimeSlips; resolves billing issues; submit bills through various e-billing portals per individual client requirements; Analyze bills for accuracy; Review vendor invoices for proper authorization and adequate supporting documentation; Code vendors and GL accounts following established Firm protocol; Record accounts payable transactions in QuickBooks; Verify addresses and federal ID numbers of vendors; Respond to inquiries and resolve accounts payable issues; Special projects; assist Firm Administrator in tasks as needed, some filing and backup to Receptionist.  Qualifications:  Preferred experience with Timeslips and QuickBooks; Strong attention to detail, analytical and problem-solving skills; Ability to work under pressure with accuracy; Excellent written and oral communication skills; Exceptional organizational skills and attention to detail; efficient and able to meet deadlines.

SEND RESUMES/APPLY TO: dkuchta@brennanburtker.com

Posted:  January 22, 2019


Legal Billing Administrator

Confidential - Main  Office

N/A  Attorneys; N/A Staff

Reports to:    Practice Manager

LOCATION:      Confidential
EDUCATION:   Bachelor's Degree

EXPERIENCE:    Experience with and knowledge in Juris and Juris Suite.  Prior law firm experience.  Management Experience a plus.

DESCRIPTION:     National law firm recruiting an experienced billing administrator for its Chicago office.  Responsible for all billing operations for this mid-sized law firm. Responsibilities include:
• Implementing policies and best practices to enhance the effectiveness, efficiency and accuracy of billing. • Refining relevant systems and applications • Managing and training billing support staff • Ensuring timeliness of billing • Manage system administrative functions associated with billing • Resolving billing disputes  Fantastic salary and benefits, growth opportunities with stable employer.  Great opportunity.  Send resume in confidence.

SEND RESUMES/APPLY TO: findcareer123@gmail.com

Posted:  January 15, 2019


Accountant

Levenfeld Pearlstein- Main  Office

64  Attorneys; 65 Staff

Reports to:    Controller

LOCATION:      2 N La Salle St  Chicago, IL
EDUCATION:   Associate’s or Bachelor’s Degree preferred

EXPERIENCE:    At least 2 years of experience working in finance or accounting - Associate’s or Bachelor’s Degree preferred  - Superior interpersonal, organizational, and communication skills (both verbal & written) - Pays close attention to detail and accuracy
- Must have the ability to multi-task, meet deadlines, and work in a fast-paced environment - Performs daily activities within established protocols - Ability to think independently and take ownership of projects as assigned - Strong organizational skills Superior working knowledge of Outlook, Word, and Excel

DESCRIPTION:     Levenfeld Pearlstein, a mid-sized Loop law firm, seeks a full-time Accountant for our Accounting Department. This junior-level position will perform a variety of administrative duties and be expected to observe confidentiality of firm and client matters. The ideal candidate will have excellent communication skills and thrive in a team environment, while still possessing initiative and drive.  Responsibilities: - Handle bank reconciliations - Perform account transfers - Process journal entries - Perform account analysis
- Generate and balance month-end operational reports - Handle balance sheet reconciliations - Positive pay approvals and uploads - Perform A/P account review - Assist Controller with various special accounting projects as needed - Maintain attorney data in ProLaw database - Print and distribute rush checks - Assist with monthly client AR statements - Other related tasks as assigned

SEND RESUMES/APPLY TO:  https://www.lplegal.com/job-listing

Posted:  January 14, 2019


Director of Accounting

Stahl Cowel Crowley Addis LLC- Sole Office

18  Attorneys; 10 Staff

Reports to:    CFO

LOCATION:      55 W Monroe St., Ste. 1200, Chicago, IL 60603
EDUCATION:   Bachelors degree in Accounting; CPA a plus

EXPERIENCE:    5 years' or more experience in all aspects of law firm accounting, with emphasis on service partnership and financial reporting and analysis experience.  Experience with QuickBooks, TABS, or other legal accounting software strongly preferred.

DESCRIPTION:   The Director of Accounting (DoA) handles financial and accounting administration, oversight of financial reporting, oversight of billing and payroll, and maintains various records pertaining to financial obligations of the firm.  The DoA is responsible for the accuracy, reliability and integrity of the firm's general ledger, accounting practices and financial data.  Some specifics are: •  Develop and implement financial and operational accounting processes to ensure proper risk control. •  Design, review, implement, and manage new accounting policies, when necessary. •  Conduct special accounting research and recommending solutions when appropriate. • Reconcile all BS Accounts.  • Provide financial projections (i.e. budget/forecast preparation). •  Collect, analyze, and consolidate financial information; advising departments on the collection and analysis of data through weekly reporting. •  Ensure timely and accurate monthly, quarterly and annual close. • Maintain sufficient funds by forecasting cash requirements and obligations. • Provide ad hoc reports.
•  Collaborate with auditors, governmental agencies, and other external parties regarding financial data. • Train, coach, monitor and review staff (2). • Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Oversee all areas of: Account receivables and payables. Bank accounts reconciliation and resolve issues in processes. All financial data, schedules and reports. Billing invoices. Operational support. Payroll processing.
Monthly gross receipts processing. Budget allocations.

SEND RESUMES/APPLY TO:  jwehrheim@stahlcowen.com

Posted:  January 8, 2019


Staff Accountant

Chuhak & Tecson, P.C.- Sole Office

140  Attorneys; 65 Staff

Reports to:    Controller

LOCATION:      30 S Wacker Drive Suite 2600, Chicago, IL, 60606
EDUCATION:   Accounting Bachelors degree required or requisite professional experience. • CPA designation or licensing in progress

EXPERIENCE:    Mininimum 1-3 years of prior accounting or financial experience in the legal or other professional services industry required.

DESCRIPTION:   Under supervision of the Controller and Senior Accountant, perform daily and monthly review and analysis of Firm accounts; assist with monthly general ledger maintenance, monthly internal financial statements, cash management and fixed asset tracking and complete ad-hoc financial analysis and reporting as assigned. Major Duties and Responsibilities: • Complete daily responsibilities as assigned and including: reviewing bank balances, deposits, and withdrawals; maintenance of “positive pay” file transfers; reviewing general ledger accounts for accurate postings, completing ad-hoc financial analysis and assisting with accounts payable and data transfer issues.• Assist with the monthly accounting cycle including: the timely close of the monthly accounting period, preparing and posting monthly or other ad-hoc journal entries, performing general ledger account analysis, assisting with the monthly financial statements and management package and other reports as assigned. • Assist with annual budgeting, tax filings and compilation preparation as directed.
• Interface with Records, Conflicts, Accounting, and Collections personnel as needed. • Other duties as assigned.  Supervisory Responsibilities: • None

Knowledge, Skills, Abilities: • Proven analytical, mathematical and critical thinking skills.• Acute financial acumen. • Working knowledge of typical legal or service industry accounting methods and issues. • Strong understanding of information technology systems and interfaces with financial and accounting systems. • Responsive to deadlines, timely follow-through, effective problem-solver. • Strong initiative, administrative organization, attention to detail. • Be above reproach, both in fact and in perception, in maintaining the utmost confidentiality in dealing with employee records and business information. • Ability to communicate clearly and effectively in oral and written form and provide information with courtesy and fact. • Proven interpersonal, skills and an ability to interact with people at all levels, ages and circumstances in a respectful and mature manner. • Professional appearance, service-oriented attitude. Technical Requirements: • Experience with Juris, Elite, or other legal accounting software strongly preferred.
• Working knowledge of financially related software for the legal industry such as electronic billing interfaces, E55 or other time keeping systems, and Equitrac or Copitrac. • Advanced skill in Excel. • Proficient in Microsoft Outlook, Word, and Access.

Physical Demands/Requirements: • Lift up to 15 pounds and move storage boxes.

Disclaimer:  This job description is subject to be amended or changed at the Firm’s discretion.  The above statements are intended to describe the general nature and level of work being performed by the individual in the position.  They are not intended to be an exhaustive list of all responsibilities, duties and skills of personnel so classified.

SEND RESUMES/APPLY TO:  recruiting@chuhak.com

Posted:  January 3, 2019


Billing Specialist

Jones Day- Branch Office

180  Attorneys; 90 Staff

Reports to:    Billing Coordinator

LOCATION:      77 W. Wacker Drive, Suite 3500, Chicago IL
EDUCATION:    Four-year college degree or equivalent work experience.

EXPERIENCE:    Required Qualifications: •Four-year college degree or equivalent work experience.  •Minimum of two years' experience in Legal or Professional Services (Elite Legal) Billing preferred. •Advanced Excel.

DESCRIPTION:    Summary of Duties and Responsibilities:  The Billing Specialist is responsible for all aspects of drafting and finalizing client bills. Responsibilities: Collaborate with Client Services Lawyers (CSL), legal secretaries, and others to ensure timely billing and collection; monitor unbilled time; generate proformas; generate draft bills; confirm bills conform to billing arrangements; perform manual calculations; prepare write-up/write-down forms and obtain approvals. Prepare bill reports, fee and disbursement summary and prepare final bill. Communicate with clients to resolve billing/collection issues and collaborate with CSLs on engagement letters, etc. Maintain client billing folders.  Monday - Friday, 9:00 am - 5:00 pm with overtime as required. 

SEND RESUMES/APPLY TO:   http://www.jonesdaycareers.com

Posted:  January 2, 2019


Billing Coordinator

Seyfarth Shaw- Main Office

800  Attorneys; 2000 Staff

Reports to:    Billing Supervisor

LOCATION:      233 S. Wacker Drive, Suite #8000
EDUCATION:    College degree preferred or equivalent work experience

EXPERIENCE:    Minimum of three years of legal billing experience; Immigration billing experience preferred Experience with Elite Enterprise strongly preferred. Proficiency in basic Microsoft Office Excellent oral and written communication skills. Ability to prioritize effectively.

DESCRIPTION:    Seyfarth Shaw is a large, full-service AMLAW 100 international law firm based in Chicago.  The Billing Coordinator is responsible for all aspects of drafting and finalizing client invoices for a group of dedicated attorneys.   Job Description Coordinate with Partners, Attorneys and Secretaries to manage time entries and edits, adjustments, write-downs, rate management and bill posting.  Work directly with e-billing team to ensure that invoices that require electronic invoices are submitted timely. Preparation and processing of high quality invoices.  Prepare invoices in customized formats as required by clients and Partners.  Perform override calculations and changes.  Initiate requests for supporting documentation and review for accuracy. Help to coordinate follow up on outstanding WIP and receivables.  Work with assigned Partners to actively address aged unbilled fees and costs. Assist Collections team with identification and reconciliation of payments received. Provide basic financial data and analysis. Work with billers and attorneys in other offices as needed.

SEND RESUMES/APPLY TO:   https://www.seyfarth.com/Staff

Posted:  December 20, 2018