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Accounts Payable Specialist

Seyfarth Shaw LLP - Main

800 Attorneys; 2000 Staff

Reports to:             Accounts Payable Manager      

LOCATION:      233 S. Wacker Drive, Suite #8000                           

EDUCATION:               N/A     

EXPERIENCE:            Minimum of three years accounting experience with a professional services environment, law firm experience strongly preferred - Experience working with accounts payable software - Knowledge of Elite Enterprise and Chrome River preferred - Strong verbal and written communication skills - High level of initiative and independent thinking - Ability to work within a team environment - Customer Service experience strongly preferred - Exceptional organizational skills Personal Characteristics - Composed and able to work well under pressure - Efficient and able to meet deadlines - Mature in judgment - Dependable and flexible

DESCRIPTION:        This position is part of the Accounting & Financial Services Group reporting to the Manager of Accounting. This person will be responsible for performing tasks in the area of Accounts Payable invoice processing. Specific responsibilities include, but are not limited to, the following: Review vendor invoices for proper authorization and adequate supporting documentation Preparation and Processing of Expense Reports Vendor and general ledger coding following established Firm protocol Knowledge and application of Firm Accounts Payable Policies and Procedures Preparation and posting of manual checks from office cash reports Mailing/distribution of vendor payments Ad hoc tasks as assigned

SEND RESUMES/APPLY TO:              https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Accounts-Payable-Specialist_170411    

Posted: January 2, 2018 


Cash Application Specialist

Neal, Gerber & Eisenberg LLP - Sole

135+ Attorneys; 160+ Staff

Reports to:            Operations Accounting Manager  

LOCATION:          2 N. LaSalle Street

EDUCATION:            Bachelor’s degree preferred or equivalent business experience. 

EXPERIENCE:           3+ years cash application/accounts receivable experience in a professional environment, preferably law firm expertise. Excellent 10-key skills. Well organized & detail oriented. Strong verbal and written communications skills, including active listening skills. Ability and willingness to meet deadlines, including those of a last minute nature; willingness to work overtime if necessary. Require proficiency in Elite, StarCollect, Excel and Word. Customer Service skill-set required. Strong attention to detail. Ability to sit for long periods of time. Ability to stand for a length of time at a photocopier. Ability to bend, reach, twist and push while sitting or standing. 

DESCRIPTION:           Quickly and accurately process large volumes of customer checks, electronic payments (ACH & Wire), and credit card transactions. Assist clients with and process credit card payments; oversee the process to properly code related transactions to Elite. Research unapplied/misapplied balances and provide documentation to resolve payment discrepancies, including but not limited to preparing documentation to refund duplicate/overpayments. Review payment data received from third party partners and match to customer accounts. Analyze and identify accounts with short pays for potential write-off application. Maintain comprehensive cash application notes in the Firm’s A/R Management system (StarCollect). Prepare timely responses to inquiries from internal and external customers via phone and email. Work with Client Accounting Coordinators to resolve discrepancies in paid versus billed amounts. Use ebilling systems to identify payments approved and to reconcile payments received. Prepare and analyze client/matter ledger histories as requested by billing attorneys and clients. Prepare and balance the daily check deposit for processing at the Bank. Assisting with monthly accounts receivable close activities. Prepare and distribute the daily cash log to Partners and other appropriate Firm staff members. Organize, scan, and file daily cash receipts batches for electronic reference. Special projects as assigned by Operations Accounting Manager & Director  

SEND RESUMES/APPLY TO: https://ngeapply.ngelaw.com/virecruitselfapply/ReDefault.aspx?FilterREID=5&FilterJobCategoryID=1&FilterJobID=24

Posted: December 21, 2017 


e-Billing Analyst

Seyfarth Shaw LLP - Main

465 Attorneys; 475 Staff

Reports to:         e-Billing Supervisor  

LOCATION:      233 S. Wacker Drive, Suite #8000          

EDUCATION:        College degree preferred or equivalent work experience.     

EXPERIENCE:        College degree preferred or equivalent work experience. - 3+ years legal billing experience preferred. - Familiarity with evendor websites. - Exceptional organizational and follow-up skills. - Strong verbal and written communication skills. - Proactive and professional in team working environment - Professional, detail oriented, dependable, flexible and efficient.

DESCRIPTION:             Seyfarth Shaw is a large, full-service AMLAW 100 international law firm based in Chicago. The person who fills this position will be responsible for all aspects of e-billing for assigned e-billing vendors in addition to assisting billing coordinators, attorneys, secretaries and clients with day to day e-billing questions and concerns. This person will be expected to promote an atmosphere of teamwork and continuous improvement. Job Description - Responsible for all aspects of e-billing for assigned e-billing vendors, including submitting invoices through the e-billing hub and documenting progress within the eHub and Ebilling Tracker. - Submit timekeepers, budgets and accruals to evendor websites when necessary. - Assist billing coordinators, attorneys, secretaries and clients with day to day e-billing questions and concerns. - Monitor e-billing daily for rejections and new invoices to e-bill. - Resolve aged, reduced, appealed and/or rejected invoices timely and within allotted client and/or vendor specific timeframes. - Work closely with supervisor and managers to resolve any e-billing or client e-billing issues.

SEND RESUMES/APPLY TO:        varguello@seyfarth.com
Posted: December 20, 2017 


Accountant

Hinshaw & Culbertson LLP - Main

465 Attorneys; 475 Staff

Reports to:          Accounting Manager

LOCATION:             222 N. LaSalle Street, Suite 300, Chicago, Illinois  

EDUCATION:            Bachelor's Degree in Accounting or Finance

EXPERIENCE:       Ideal candidate will have a minimum of one year of experience in accounting and knowledge in several areas of accounting, including general ledger account coding, and basic knowledge of balance sheet vs. income statement categorization. Experience in law firm accounting preferred.

DESCRIPTION:         Hinshaw & Culbertson LLP is a leading national law firm with over 20 business centers in the United States. With approximately 500 lawyers and 1,000 personnel, we are a traditional, yet innovative and diverse Firm and our people are our highest priority. Our Chicago office is looking for an Accountant to audit and process accounts payable and/or expense reimbursement transactions and related activities in a timely and accurate manner while following best practices and firm policy. Essentials Job Functions - Audit and process various Accounts Payable transactions firm-wide. Specific types of Accounts Payable transactions will vary and may include: client- and firm-chargeable vendor and expense payments, immediate checks printed in central office, immediate checks printed in local offices, Cost Recovery, vendor setups, W9 and 1099 reporting administration. - Perform other Accounting activities, including, but not limited to: banking activities, quality control, unclaimed property, researching and responding to inquiries, complex analysis, special projects and administrative functions. - Collaborate with, and provide backup support to, the Accounts Payable team to ensure all Accounts Payable processes are performed in a timely and accurate manner, identify and resolve issues, and ensure compliance with Accounting best practices and firm policies. Provide team support to accommodate high volume days and vacations. - Collaborate with other groups in the Finance department, such as Cash Receipts, Billing, Collections, and Financial Reporting to ensure seamless end-to-end processes. - Collaborate with management and customers outside the Finance Department, such as secretaries, paralegals, administrative staff, office managers, attorneys, management, and clients to ensure compliance with accounting policies and best practices, provide outstanding customer service, and identify and resolve issues. We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development. As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.   

SEND RESUMES/APPLY TO:       https://hinshawlaw.applicantstack.com/x/apply/a2j6h4hzgeka/aaeq
Posted: December 18, 2017 


Client Account Analyst

Hinshaw & Culbertson LLP - Main

465 Attorneys; 475 Staff

Reports to:         Director, Client Account Teams

LOCATION:             222 N. LaSalle Street, Suite 300, Chicago, Illinois  

EDUCATION:           College degree preferred or equivalent experience

EXPERIENCE:        Ideal candidate will have 2+ years' experience in e-billing and invoice processing & procedures and be proficient in Aderant/CMS, Elite, or other legal billing software.

DESCRIPTION:           Hinshaw & Culbertson LLP is a leading national law firm with multiple offices in the United States. With approximately 500 lawyers and 1,000 personnel, we are a traditional, yet innovative and diverse Firm and our people are our highest priority. Our Chicago office is seeking a Client Account Analyst to support the processing and administration of billing and collection activities for the assigned clients, practice groups, and/or billing attorneys. A substantial part of this individual's workload will be e-billing. This position requires an individual who is attentive to detail, and who can work effectively in a team environment to meet billing and collection targets. Essential Functions Include: • Perform routine data processing tasks and input relevant information into systems utilized to facilitate the billing and collections processes • Update internal processes and systems for opening matters to ensure all internal systems accurately reflect the data processed • Implement transfers and edits to ensure accuracy of rates, narratives, time and expense records, and matter identification fields for pre-bills and invoice processing • Process and distribute (paper and electronic) pre-bills and invoices for delivery to billing attorneys and clients • Monitor invoice status (e-billing and/or regular A/R) for clients and document A/R and unbilled inventory status in system; follow-up in efforts to ensure timely collection of invoices • Identify and help resolve problematic patterns and situations that may adversely impact billing and collections We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development. Only candidates contacted for an interview will receive a response. As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

SEND RESUMES/APPLY TO:       https://hinshawlaw.applicantstack.com/x/apply/a2j6h4hzgeka/aaeq
Posted: December 18, 2017 


Payroll Specialist

Hinshaw & Culbertson LLP - Main Office
465 Attorneys; 475 Staff Firmwide

Reports to the Payroll Manager
LOCATION: 222 N. Lasalle St, Ste. 300, Chicago, IL 60601
EDUCATION: Bachelor's Degree or equivalent experience.
EXPERIENCE: 5+ years of payroll processing experience, preferably with ADP; experience in partnership payroll and time management; advanced knowledge of payroll systems and functional knowledge of multi-state payroll taxation and regulatory issues to avoid potential problems; and experience applying strategic analytical and problem solving skills to complex payroll issues while considering sound payroll practices and utilization of the payroll system which result in optimal resolution. Certified Payroll Professional designation preferred.
DESCRIPTION: Hinshaw & Culbertson LLP is a leading national law firm with over 20 business centers in the United States. With approximately 500 lawyers and 1,000 personnel, we are a traditional, yet innovative and diverse Firm and our people are our highest priority. Our Chicago office is looking for a Payroll Specialist to process and/or assist with multi-state Staff and Partnership Payroll activities of the organization. This individual will work with the Payroll Manager, Director of Accounting, Director of Finance, and Human Resources Department to create seamless end-to-end processes. Essential Functions Include:
- Process and/or assist with all activities related to multi-state, multi-company Payroll functions firm-wide for 1,000+ staff and attorneys totaling $150MM+ in annual payroll dollars. Import hours from timekeeping system and balance batches. Calculate pay for newly hired, terminated employees and perform other payroll transactions. Set up new hires with proper coding and update timekeeping system.
- Create and run reports in payroll system and other systems for various reporting needs and ad-hoc reporting.
- Work closely with Manager and Human Resources on pay and benefit information as it relates to payroll processing. - Assist Manager with special projects and on-line paperless payroll system.
- Perform other activities as requested such as partner communications, and work on special projects.
- Collaborate extensively with Payroll Manager, Director of Accounting, and Human Resources Department to identify and resolve issues and ensure seamless end-to-end processes.
- Ensure compliance with Accounting best practices and firm policies. Provide guidance and direction to Office Managers, Practice Group Leaders, Administrative leaders, and Attorneys to ensure compliance with payroll policies and adherence to best practices.
- Assist during the transition of payroll functions during payroll system conversions, mergers, acquisitions, and lateral attorney hiring.
- Participate in periodic meetings to ensure projects are being performed in a timely manner, discuss issues and their resolution as they arise, review payroll best practices and firm policies, and plan for voluminous workload during busy seasons.
We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&;D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development. As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.
Apply Online By Visiting: http://hinshawlaw.applicantstack.com/x/apply/a2j6h4h93zqm/aaeq
Posted: December 3, 2017


Financial Analyst

Hinshaw & Culbertson LLP - Main Office
465 Attorneys; 475 Staff Firmwide

Reports to the Director of Financial Reporting & Analysis
LOCATION: 222 N. LaSalle St., Ste. 300, Chicago, IL 60601
EDUCATION: Bachelor's degree with a concentration in Accounting.
EXPERIENCE: A minimum of 3 years of experience in Accounting, knowledge of general accounting policies and procedures, and the ability to perform financial and statistical analyses. They will also be proficient in Excel and other Microsoft Office Suite programs, have experience with Aderant or other time and billing systems and ADP Workforce Now.
DESCRIPTION: Hinshaw & Culbertson LLP is a leading national law firm with over 20 business centers in the United States. With approximately 500 lawyers and 1,000 personnel, we are a traditional, yet innovative and diverse Firm and our people are our highest priority. Our Chicago office is looking for a Financial Analyst to work with the other members of the Financial Reporting Department. This individual will maintain the General Ledger and reconcile various accounts, they will also provide statistical, financial and budgetary information to the Firm's Management and outside parties. Essential Job Functions Include:
General Ledger - Prepares daily and monthly reconciliations of the Firm's ledger with system sub-ledgers using SQL programs. - Analyzes and detail various accounts to provide assurances of proper classifications, and prepares journal entries to reconcile them. - Prepares journal entries on an ongoing basis to maintain proper allocation of items.
Reporting - Prepares various monthly reports which include; firm financial statements, statistical reports on timekeeper hours, rates, collections, etc. - Monitors the firm's FTE for timekeepers and adjusts internal systems accordingly.
Partner Records - Maintains compensation schedules for partners at all levels. - Reconciles partner compensation to the ledger and to various reports. - Maintains schedules for partner insurance and other deductions and creates related journal entries. - Maintains partner loan schedules including monthly deductions and payments to the bank.
Budgeting - Assists in the development of the Firm's annual budget and revisions; specifically in the areas of timekeeper FTE, compensation of all employees and corresponding tax and benefits.
We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development. As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.
Apply Online By Visiting: http://hinshawlaw.applicantstack.com/x/apply/a2j6h4hber69/aaeq
Posted: December 3, 2017