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Billing Specialist

Jones Day  -  Branch Office

 170 Attorneys; 90 Staff

Reports to:     Billing Coordinator

LOCATION:      77 West Wacker, Chicago, IL 60601
EDUCATION:    Four-year college degree or equivalent work experience

EXPERIENCE:    Minimum of two years’ experience in Legal or Professional Services (Elite Legal) Billing preferred Advanced Excel
DESCRIPTION:   The Billing Specialist is responsible for all aspects of drafting and finalizing client bills.  Responsibilities: Collaborate with Client Services Lawyers (CSL), legal secretaries, and others to ensure timely billing and collection; monitor unbilled time; generate proformas; generate draft bills; confirm bills conform to billing arrangements; perform manual calculations; prepare write-up/write-down forms and obtain approvals.  Prepare bill reports, fee and disbursement summary and prepare final bill.  Communicate with clients to resolve billing/collection issues and collaborate with CSLs on engagement letters, etc.  Maintain client billing folders

SEND RESUMES/APPLY TO:   https://www.jonesdaycareers.com

Posted: September 10 ,2018


Manager of Finance and Accounting

Confidential  -  Sole Office

 54 Attorneys; 40 Staff

Reports to:     Executive Committee
LOCATION:      Chicago
EDUCATION:    Bachelor's degree in Accounting and/or Finance.  MBA or CPA strongly preferred.

EXPERIENCE:    At least 7 years of comprehensive Accounting and Finance experience.

DESCRIPTION:   The Manager of Finance and Accounting is responsible for providing financial and accounting leadership and oversight for the accounting, financial, billing and collections departments. This individual will also supervise and oversee the conflicts and records related functions of the Firm. The Manager of Finance and Accounting works closely with the Executive and Finance Committees to ensure the efficient delivery of high quality internal financial reporting along with client billing and other communications. This position has “hands-on” responsibilities for some of the items summarized above and detailed below.   Financial Accounting Leadership: • Manages and supervises various departments within the firm for accuracy and productivity of the day-to-day activities of accounts payable, cash receipts, client billing and conflicts checking. • Works in conjunction with the Executive and Finance Committees to establish, monitor and enforce policies and procedures to protect the Firm’s assets.  Financial Accounting and Reporting Responsibilities: • Timely preparation of the monthly financial package. • Performs ad-hoc financial reporting as requested by Firm committees • Oversees and assists with annual calendar and fiscal year-end financial closing processes and reporting. • Monitors Firm cash levels (daily) • Prepares special reports by collecting, analyzing and summarizing information and trends. • General Ledger oversight, including balance sheet, income statement review and analysis, and account reconciliations. • Assists the attorneys in collection activities for their respective clients. • Review and offer insight to potential modifications, upgrades or restructuring to various systems, policies and procedures currently in place with Executive Committee. Assist in preparation of tax returns.  Knowledge, Skills, Abilities:• Strong understanding of law firm financial and accounting information technology and systems. • Ability to deliver quality work with strong organization and priority setting skills on tight deadlines. • Acute financial acumen and high attention to detail. • Superior problem solving, logical reasoning and critical thinking skills. • Must be able to communicate financial and accounting information and policies in sound business language so personnel at all levels can understand. • Thrives in a demanding, fast-paced, service-oriented environment. • Strong initiative, can-do attitude and work ethic. Information Technology Skills Requirements: • Experience with billing or other legal accounting software systems strongly preferred. • Proficient-to-advanced skill in Excel.• Proficient in other Microsoft Office Suite programs

SEND RESUMES/APPLY TO:   accresumes@outlook.com

Posted: August 17, 2018


Billing Assistant

Seyfarth Shaw LLP  -  Main

800 Attorneys; 2000 Staff

Reports to:      Billing Supervisor
LOCATION:      233 S. Wacker Drive               
EDUCATION:    College degree preferred, or equivalent work experience.

EXPERIENCE:   Experience with Elite Enterprise strongly preferred. Proficiency in basic Microsoft Office.Excellent oral and written communication skills. Ability to prioritize effectively and handle multiple priorities at a time while producing a high quality work product.

DESCRIPTION:  log, generate, and distribute financial reports based on audit requests from clients in a timely fashion. Maintain DailyTime mailbox and respond to individual requests. Assist Billing Coordinators with managing time entries and edits, adjustments, write-downs, rate management and bill posting for many practices throughout the Firm. Prepare invoices in customized formats as required by Clients and Partners. Assist with back-up requests as needed. Assist with scanning of paper invoices into OnBase.

SEND RESUMES/APPLY TO:     https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Billing-Assistant_180341

Posted: August 14, 2018


Manager of Credit & Collections

Hinshaw & Culbertson LLP-  Main Office

465  Attorneys; 475 Staff

Reports to:      Director, Client Account Teams
LOCATION:     151 N. Franklin St., Ste. 2500, Chicago, IL 60606
EDUCATION :  Bachelor’s degree preferred or equivalent experience
EXPERIENCE:  Collection experience preferably in a law firm or a professional services environment; Minimum of 3 years of supervisory experience

DESCRIPTION:   . Hinshaw & Culbertson LLP is a leading national law firm with multiple offices in the United States.  With approximately 500 lawyers and 1,000 personnel, we are a traditional, yet innovative and diverse Firm and our people are our highest priority.

 Our Chicago office is seeking a Manager, Credit &Collections who will work under the direction of the Director, Client Account Teams to oversee the day-to-day activities of collection staff to ensure the timely receipt of firm receivables and achieving monthly firm collection targets.  The position requires an individual who is familiar with the challenges posed by collections in a law firm/professional services environment and has experience successfully overcoming those challenges. Essential Functions Include: •Manage collection staff; recruit, train, and evaluate as necessary; develop staff through formal and informal coaching, mentoring, appropriate assignments and annual performance review. •Establish work priorities and performance expectations for collection staff; ensure that work conforms and adheres to established policies and procedures. •Review outstanding investments in Work in Process/Accounts Receivable and identify items requiring action, either by assignment to billing/collection staff, discussion with responsible attorneys, designated Practice Group Leader and/or direct client contact.•Negotiate payment plans and/or settlements subject to management approval; ensure that payment plans are adhered to •Escalate matters to firm management, when appropriate •Work with collection staff, attorneys, legal secretaries and clients directly to resolve any collection issues, inquiries and requests as they arise. •Prepare various status reports and analyses for firm management •Review staff and attorney collection statistics to ensure collection targets are met. •Review write-offs and client disbursements for compliance with Firm and department policies and procedures. •Work with accounting staff, attorneys, legal secretaries and clients to review and address unapplied cash and short-paid invoices. Assist accounting staff with complicated receipt allocations. •Review collection and write-off trends to maximize the Firm’s collection efforts. Work with staff, attorneys, secretaries and clients to increase the timeliness and amount of collections, while reducing write-downs and write-offs. •Assist partners who are departing the Firm to ensure that all assigned Work in Process is billed, all Accounts Receivable are collected, matter reassignments are identified and matters are closed, as necessary. •Stay current with and advise of industry best practices, new developments and trends in the collections and accounts receivable profession. •Conduct/supervise “special projects” as required. Ideal candidate will have: •Bachelor’s degree preferred or equivalent experience •Works well under pressure •Collection experience preferably in a law firm or a professional services environment
•Minimum of 3 years of supervisory experience •Proficiency in Aderant Expert, Elite or comparable legal billing software required •Familiarity or experience using ARCS, star*collect or comparable legal collection software •Excellent oral and written communication skills, including the ability to organize and present detailed and complicated information in an easily understandable format. •Solid time management and organizational skills with the ability to multi-task and prioritize various departmental responsibilities. •Strong interpersonal and negotiating skills required to communicate effectively with all levels of firm management and client contacts. •Ability to anticipate, identify, evaluate and solve varied problems, as well as improve processes and efficiencies •Ability to supervise staff effectively •Excellent analytical skills and attention to detail •Proficient in Microsoft Word and Excel.

We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development.  Only candidates contacted for an interview will receive a response.  As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.  Note To Agencies and Applicants: At this time, Hinshaw & Culbertson LLP will not be accepting applications submitted through search firms for this position. All qualified candidates must submit their own applications to be considered for this position.

SEND RESUMES/APPLY TO:   https://hinshawlaw.applicantstack.com/x/detail/a2j6h4hz5kyy

Posted: August 14  2018  


Billing Coordinator

Vedder Price-  Main Office

200  Attorneys; 300 Staff

Reports to:      Billing Revenue Manager
LOCATION:     222 N. LaSalle Street
EDUCATION : College preferred
EXPERIENCE:  Ability to be an effective team member and display initiative • 1-3 years Billing experience in a law firm environment • Elite accounting software experience preferred • Proficient with MS Word and Excel

DESCRIPTION:   . Billing Coordinator is primarily responsible for ensuring accurate, timely and adequately-detailed client billing by supporting assigned attorneys with client accounts. This is a hands-on position that involves working independently and proactively on all aspects of the day-to-day billing with all offices. Responsibilities: • Review and bill attorney hours and disbursements to clients • Review and edit proformas in response to attorney and secretary requests • Apply retainer funds as directed by attorney • Process write-offs following Firm policy• Ability to execute complex bills in a timely manner • Ability to understand Exception rates, Discounts, Multipayor and Electronic Billing/eHub • Ability to handle high volume of bills per month and prioritize accordingly • Act as a resource and effectively interact and communicate with attorneys, secretaries and clients • Review and verify accuracy of billing and provide supporting documentation as required • Research and respond to inquiries regarding billing issues and problems • Create billing reports and spreadsheets for analyses as required • Organize and maintain billing files • Ability to assist in preparing documentation for exhibits in court • Perform special projects as assigned • Ad-hoc reports as requested

SEND RESUMES/APPLY TO:   CH.Recruiting@vedderprice.com

Posted: August 7  2018  


Controller

Schiller DuCanto & Fleck-  Main Office

50 Attorneys; 50 Staff

Reports to:      Executive Director
LOCATION:      200 N. LaSalle Street, Chicago, IL
EDUCATION:    BS in Accounting or Finance; CPA or requisite professional experience required.
EXPERIENCE:   7-9 years of previous experience in accounting and financial areas in the legal or professional services industry.

DESCRIPTION:   Major Duties and Responsibilities: • Primary supervision of all accounting and conflicts personnel. • Completes monthly financial ProLaw reporting. • Prepares monthly financial package along with drafting management discussion and analysis. • Completes quarterly review of WIP and AR with Executive Director including preparation of reports, making inquiries with Equity Partners and addressing issues as directed. • Completes monthly preparation/review of payments to contractors. • Performs ad-hoc financial reporting as requested by Firm committees and Equity Partners. • Assists in monitoring compliance with accounting, time entry, billing and collections. • Assists with monitoring Firm contracts, especially those related to Contractors and insurance payments. • Oversees and performs annual calendar and fiscal closing processes. • Oversees and prepares annual budget including reports and communications to Executive Director. • Manages banking relationship for Firm including annual renewals of loans, compliance with covenants, and reporting to banks. • Monitors firm cash levels on a daily basis and prepares weekly cash report. • Stays current on various terms of Firm contracts to ensure compliance. • Stays current on 401(k)/Profit Sharing rules to ensure Firm maintains administrative compliance. • Prepares 401-k and Loan Spreadsheets for ABA. • Prepares flex spending spreadsheets. • Maintains the files for self-directed profit sharing accounts and data for preparation of 5500’s. • Prepares Quarterly Tax worksheets for each Equity Partner. • Prepares Federal 1065 Worksheet and K-1 spreadsheets for outside Accountants. • Reviews and files Federal 1065 Tax Return. • Along with the Director of Human Resources, reviews and processes payroll on semi-monthly basis and as needed for special payrolls. • Oversees Conflicts and New Client Intake Process. • Performs accounting, 401-k and profit sharing orientation for new personnel. • Confers with Executive Director and Human Resources Director on personnel compensation changes. • Prepares monthly bank reconciliation. • Reviews banking information for accuracy • Reviews Accounts Payables for proper approvals and signatures • Prepares survey information various compensation surveys.  ALA, Survey of Law Firm Economics, Citibank Flash Survey etc.• General Ledger oversight, including balance sheet and income statement review and analysis, account reconciliations • Other duties as assigned.  Management Skills and Abilities: • Acute financial acumen and integrity required. • Superior problem solving, logical reasoning and analytical skills. • Proven managerial and leadership skills.
• Professional, service-oriented attitude. • Strong understanding of information technology systems and interfaces with financial and accounting systems. • Strong initiative, can-do attitude and work ethic. • Proven communication skills both in writing and speaking and with all levels of personnel in an organization.

SEND RESUMES/APPLY TO:     knega@sdflaw.com

Posted: August 1,  2018  


Billing Coordinator

Brinks Gilson & Lione-  Main

66 Attorneys; 134 Staff

Reports to:      Billing Manager

LOCATION:         455 North Cityfront Plaza, Chicago, IL 60611
EDUCATION:          College degree preferred, but not required.


EXPERIENCE:       Have a professional demeanor with excellent verbal and written communication skills.  Have excellent organizational skills, attention to detail, and maintain accuracy with their workload.  Must be client service driven with a positive attitude.  Must be able to multi-task and set daily priorities.  Ability to handle a high volume of billing every month.  Review and verify accuracy of billing and supporting documentation.  Work in a team environment within their department to achieve billing goals.  Must be able to work in a time-sensitive environment.  Proficient in Microsoft Excel and Word.  Mathematical aptitude to operate in an accounting/billing system.  Ability to work with minimal supervision.  Experience with e-billing and various vendors.

DESCRIPTION:   Brinks Gilson & Lione is seeking a Billing Coordinator with a minimum of 5 years of prior legal billing experience in the Chicago office.   This individual must be able to communicate effectively with co-workers, attorneys, and secretaries, manage complex client billing to ensure invoices are prepared accurately and timely. Experience with full cycle billing including,  generating month end proformas, processing various types of edits, processing final invoices, posting, sending via email, e-bill or hard copy to clients according to Billing Guidelines.   Experience with Elite 3E or Elite Enterprise is preferred, or another legal industry accounting system.

SEND RESUMES/APPLY TO:          dpatchett@brinksgilson.com

Posted: July 25, 2018  


Billing Coordinator

Seyfarth Shaw LLP-  Main

800 Attorneys; 2000 Staff

Reports to:      Billing Supervisor

LOCATION:         233 S. Wacker Drive, Chicago, IL
EDUCATION:          College degree preferred or equivalent work experience
EXPERIENCE:       Minimum of five years of legal billing experience; Immigration billing experience preferred - Experience with Elite Enterprise strongly preferred - Proficiency in basic Microsoft Office- Excellent oral and written communication skills- Ability to prioritize effectively

DESCRIPTION:   Seyfarth Shaw is a large, full-service AMLAW 100 international law firm based in Chicago.  The Billing Coordinator is responsible for all aspects of drafting and finalizing client invoices for a group of dedicated attorneys. Job Description: Coordinate with Partners, Attorneys and Secretaries to manage time entries and edits, adjustments, write-downs, rate management and bill posting. Work directly with e-billing team to ensure that invoices that require electronic invoices are submitted timely. Preparation and processing of high quality invoices.  Prepare invoices in customized formats as required by clients and Partners.  Perform override calculations and changes.  Initiate requests for supporting documentation and review for accuracy. Help to coordinate follow up on outstanding WIP and receivables.  Work with assigned Partners to actively address aged unbilled fees and costs. Assist Collections team with identification and reconciliation of payments received. Provide basic financial data and analysis. Work with billers and attorneys in other offices as needed.

SEND RESUMES/APPLY TO:          http://ttps://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Billing-Coordinator_180117

Posted: July 19, 2018  


Controller

Chuhak & Tecson, P.C- Sole Office

70 Attorneys; 70 Staff

Reports to:      COO

LOCATION:         30 S. Wacker Drive,  Suite 2600 Chicago, IL 60606
EDUCATION:        Accounting degree required. CPA or requisite professional experience required. MBA a plus.
EXPERIENCE:      10-12 years of previous experience in accounting and financial areas in the legal industry or similar structured professional services industry required.

DESCRIPTION:    The Controller is responsible for providing financial and accounting leadership and oversight for the accounting, financial, billing, collections, conflicts and records related functions of the Firm. The Controller works closely with the COO, President and other stakeholders to ensure the efficient delivery of high quality internal and external financial reporting along with client billing and other communications. The Controller is responsible for managing, mentoring and developing an internal team of eight staff members and creating a well-respected and high service-oriented department.  Given the size of the Firm, this position has “hands-on” responsibility for some of the items summarized above and detailed below. The Controller must be able to combine conceptualized thinking and visioning with practical every day execution.  Major Duties and Resposibilities:    Financial Accounting Leadership: • Manages the accuracy and productivity of day-to-day activities of conflicts checking, new client/matter opening, accounts payable, cash receipts, client billing, client collections, payroll and fixed asset records. • Works in conjunction with the COO and other appropriate parties to establish, monitor and enforce policies and procedures to protect the Firm’s assets.• Ensures compliance with federal, state and local legal requirements by keeping abreast of existing and new relevant legislation; filing financial reports and advising the COO, and other appropriate parties on needed actions.• Safeguards assets and assures accurate and timely recording of all transactions by implementing disciplines of internal audits, controls and checks across the department.  Financial Accounting and Reporting Responsibilities: • Ensures and assists with the timely preparation of the monthly financial package and profitability reporting along with collecting, interpreting and preparing the financial data for the Management Analysis Dashboard. Makes suggestions for improvement as needed. • Completes monthly preparation/review of payments to third party contractors such as Of Counsels and monitors their related contracts. • Completes monthly financial “flash” reporting which is a first-look status of the Firm’s monthly financial condition. • Oversees and assists with annual calendar and fiscal year-end financial closing processes and reporting. • Performs all necessary work to ensure Firm complies with required tax and other external oversight reporting such as payroll taxes, Workers Compensation Audit and Chicago Sales and Use Tax Filing. • Manages and assists with preparation of materials needed for outside auditors’ compilation and tax accountants’ corporate return filings. Works with tax matters Principal to ensure filings are accurately and appropriately prepared and filed. • Performs 401(k)/Profit Sharing Plan recordkeeping for self-directed accounts and oversees outside record keeper for in-plan accounts. In conjunction with Director of HR and COO, ensures administrative plan compliance. Oversees and prepares materials needed for annual Plan audit. Reviews and files externally produced 5500.  • Oversees and assists with preparation of the Firm’s annual budget including reports and communications to Principals by establishing schedules; collecting, analyzing, and consolidating financial data; recommending plans.  • Assists with daily, weekly and as needed monitoring of compliance with accounting, time entry, billing and collections policies. • Monitors Firm cash levels (daily) and makes recommendations about large cash outflows, etc. • Prepares special reports by collecting, analyzing and summarizing information and trends.   Payroll: • Works with Human Resources Department to accurately prepare payroll changes. • Collects and processes all changes to HSA accounts, 401(k) deferrals and loans. • Processes all payroll changes on bi-weekly basis and as needed for special payrolls. • Ensure payroll taxes are paid in accordance with statutory requirements. • Works with payroll provider to ensure proper and timely distribution of W-2s. • Uploads payroll journal entries and ensures accurate account postings. Committee Support: • Serves as staff support to the Finance Committee by completing a monthly review of WIP and AR with COO including preparation of reports, making inquiries with Principals and addressing issues as directed. Also, oversees collections function supporting the work of the Finance Committee. • Serves as staff support to Compensation Committee by preparing all attorney-related statistical and compensation schedules. • Prepares ad-hoc financial and special reporting for the President, COO and Management Committees as requested. Such reporting includes, but is not limited to, practice group analysis, cost-benefit analysis of proposed capital projects and support for business insurance applications. Other: • Works with outside report programmer to develop and implement necessary custom reports to support financial reporting activities. • Works with IT Department to ensure any changes in software related to any financial data such as time entry and cost recovery are properly implemented. • Manages banking relationships for Firm including overseeing account access, annual renewals of loans and compliance with covenants and required reporting. • Oversees records and conflicts functions. • Performs accounting orientation for new personnel. • Contributes to team effort by accomplishing results as needed. • Other duties as assigned.  Supervisory Responsibilities: • Primary supervision for five accounting, one records, one collections and one conflicts staff. • Manages the overall direction, coordination, and evaluation of the Accounting/Finance/ Records team. Carries out supervisory responsibilities in accordance with the Firm’s practices and policies and applicable laws. Responsibilities include interviewing, hiring, planning, assigning, directing work, rewarding, disciplining employees, performance reviews, and addressing complaints and resolving problems.  Knowledge, Skills, Abilities:• Strong understanding of law firm financial and accounting information technology and systems.  • Knowledge of IL State payroll laws and requirements. • Ability to deliver quality work on tight deadlines with strong organization and priority setting skills. • Acute financial acumen and high attention to detail. • Superior problem solving, logical reasoning and critical thinking skills. • Must be able to communicate financial and accounting information and policies in sound business language so personnel at all levels can understand. • Must exercise the utmost discretion in all communications with personnel given the interpersonal nuances of law firms. • Ability to lead a diverse team of individuals and maintain high morale and service delivery. • Thrives in a demanding, fast-paced, service-oriented environment. • Strong initiative, can-do attitude and work ethic. Information Technology Skills Requirements: • Experience with Juris, Elite, CMS or other legal accounting software strongly preferred. • Proficient-to-advanced skill in Excel and Access. • Proficient in other Microsoft Office Suite programs. • Working knowledge of other legal-industry applications such as Element 55/time entry, myriad e-billing platforms and cost recovery programs a plus. Disclaimer:  This job description is subject to be amended or changed at the Firm’s discretion.  The above statements are intended to describe the general nature and level of work being performed by the individual in the position.  They are not intended to be an exhaustive list of all responsibilities, duties and skills of personnel so classified.

SEND RESUMES/APPLY TO:        recruiting@chuhak.com

Posted: July 18,2018


Accounts Receivable Manager

Dykema- Branch Office

68 Attorneys; 82 Staff

Reports to:      CFO

LOCATION:         10 S. Wacker Drive, Chicago, IL 60606
EDUCATION:       Bachelor’s Degree in accounting, finance or related field, or a comparable level of training such as that which may be acquired through additional work experience required.

EXPERIENCE:      Seven to ten years of related work experience with emphasis on non-consumer billing and collection responsibilities (preferably in a legal environment), including supervisory responsibilities. Professional level communication skills required, both written and verbal, to initiate and mediate client/management meetings, negotiate resolutions, and train new attorneys/staff personnel in billing/collection procedures.  Proficiency with computer software (Microsoft Office Suite); and, accounting/billing software (Elite).

DESCRIPTION:      Dykema, a leading national law firm, has an opening in the Chicago, or Downtown Detroit, office for an Accounts Receivable Manager.  Responsibilities include: Assist Chief Operating Officer, Chief Financial Officer and Financial Review Committee in developing and implementing effective collections policies and procedures consistent with best practices used in large national law firms.  Work directly with attorneys and clients to ensure timely and accurate payment of invoices.  Coordinate with the Billing Manager and Cash Receipts Specialists to ensure accurate application of client payments.  Oversee the day to day operations of the collections function within the Firm. Interview, hire and evaluate the performance of departmental staff.  Complete special projects as required.

SEND RESUMES/APPLY TO:         Recruiting@Dykema.com   or https://www.dykema.com/careers-staff-opportunities.html

Posted: July 10,2018