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Billing Coordinator

Seyfarth Shaw LLP - Main Office
800 Attorneys; 2000 Staff

Reports to the Billing Supervisor
EDUCATION: College degree preferred or equivalent work experience.
EXPERIENCE: Minimum of five years of legal billing experience, including one to two years e-billing experience; Experience with Elite Enterprise and eHub strongly preferred Proficiency in basic Microsoft Office and Evendor websites; Excellent oral and written communication skills; Ability to prioritize effectively; Professional, detail orientated, dependable, flexible and efficient
DESCRIPTION: Seyfarth Shaw is a large, full-service AMLAW 100 international law firm based in Chicago. The Billing Coordinator is responsible for all aspects of drafting and finalizing client invoices for a group of dedicated attorneys. Job Description Coordinate with Partners, Attorneys and Secretaries to manage time entries and edits, adjustments, write-downs, rate management and bill posting. Preparation and processing of high quality invoices. Prepare invoices in customized formats as required by clients and Partners. Perform override calculations and changes. Initiate requests for supporting documentation and review for accuracy. Responsible for all aspects of e-billing for assigned e-billing vendors, including submitting invoices through e-billing hub and documenting progress within the eHub and Ebilling Tracker. Submit timekeepers, budgets and accruals to evendor websites when necessary. Monitor e-billing daily for rejections and new invoices to e-bill. Help to coordinate follow up on outstanding WIP and receivables. Work with assigned Partner to actively address aged unbilled fees and costs. Resolve aged, reduced, appealed and/or rejected invoices timely and within allotted client and/or vendor specific timeframes. Process appeals as requested. Assist Collections team with identification and reconciliation of payments received. Assist with ad hoc requests/projects to provide basic financial data and analysis. Work with billers and attorneys in other offices as needed.
Send Resumes to/Apply Online By Visiting: https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Billing-Coordinator_170082

Posted: November 12, 2017

Billing Coordinator

Vedder Price - Main Office
200 Attorneys; 100 Staff

Reports to the Revenue Manager
EXPERIENCE: • Ability to be an effective team member and display initiative • 1-3 years Billing experience in a law firm environment • Elite accounting software experience preferred • Proficient with MS Word and Excel. • Ability to prioritize and multi-task in a fast paced environment • Ability to handle confidential information in a discreet, professional manner • High standards, excellent attention to detail, effective communicator, an ownership mentality and exceptional follow through skills are absolutely essential for success in this position • Ability to meet deadlines and use time efficiently • Ability to demonstrate good common sense and sound judgment • Ability to work independently, a self-starter • Must have strong verbal and written communication skills • Excellent organizational skills
DESCRIPTION: • Review and bill attorney hours and disbursements to clients • Review and edit proformas in response to attorney and secretary requests • Apply retainer funds as directed by attorney • Process write-offs following Firm policy • Ability to execute complex bills in a timely manner • Ability to understand Exception rates, Discounts, Multipayor, and Electronic Billing/eHub • Ability to handle high volume of bills per month and prioritize accordingly • Act as a resource and effectively interact and communicate with attorneys, secretaries, and clients • Review and verify accuracy of billing and provide supporting documentation as required • Research and respond to inquiries regarding billing issues and problems • Create billing reports and spreadsheets for analyses as required • Organize and maintain billing files • Ability to assist in preparing documentation for exhibits in court • Perform special projects as assigned • Ad-hoc reports as requested

Send Resumes to/Apply Online By Visiting: ch.recruiting@vedderprice.com
Posted: November 5, 2017

Accounts Payable Specialist

Seyfarth Shaw LLP - Main Office
800 Attorneys; 2000 Staff

Reports to Accounts Payable Manager
LOCATION: 233 N. Wacker Dr., Ste 8000, Chicago, IL
Minimum 3 years of accounts payable experience (preferably with a professional services (law) firm)
International or foreign exchange experience strongly preferred; Strong attention to detail and organizational skills; Must be able to perform tasks quickly and accurately; Ability to prioritize work and flexibility to meet changing deadlines Strong technology capability; Elite financial system experience strongly preferred, Chrome River and Global Exchange a plus; Personal Characteristics: Composed and able to work will under pressure; Efficient and able to meet deadlines; Mature in judgment; Dependable and flexible


This position is part of the Accounting & Financial Services Group reporting to the Accounts Payable Manager. This person will be responsible for performing tasks in the area of Accounts Payable foreign and domestic wires as well as invoice processing. Specific responsibilities include, but are not limited to, the following: Compile, review and enter/upload all foreign office cash reports in local currency Review and enter/upload all domestic office cash reports in US dollars Maintain database of wire instructions for domestic and foreign vendors Setup ad hoc wire requests and review domestic and foreign wires setup by third party processor Compile, setup and maintain anticipated payments, liaise with billing and collections department to ensure proper posting and payment upon cash receipt Review vendor invoices for proper authorization, coding, dates, amounts and adequate supporting documentation Mailing/distribution of vendor payments
Send Resumes to/Apply Online By Visiting: https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/Accounts-Payable-Specialist_170364

Posted: October 30, 2017

Billing Coordinator

Chapman and Cutler LLP - Main

150+ Attorneys; 200+ Staff

Reports to:          See job posting            

LOCATION:           Chicago                         

EDUCATION:        See job posting

EXPERIENCE:           See job posting
DESCRIPTION:       Chapman and Cutler LLP is seeking a Billing Coordinator. We hope to find a candidate who is excited about the prospect of working in our firm’s headquarters in the Chicago Loop, providing top-notch service to our attorneys and administrative departments within the Firm as well as interacting with Firm clients and addressing billing-related questions. Primary Responsibilities: Attorney/Client liaison; interface directly with attorneys and clients to assist in billing questions, issues and client relations. Familiar with all aspects of client billing, including specific client billing requirements and guidelines; communicates changes to department/billing coordinators. Brings suggestions and ideas to billing team and management if improvements can be made with internal protocols. Collaborates with other administrative departments, as necessary, to discuss billing guidelines and processes. Prepares bills as assigned; maintains organized records. Prepares all bills in accordance with established policies and procedures. Provides complete administrative support in the production and delivery of bills, including transmittal documents, PDF assembly. Communicates and follows instructions effectively from a diverse group of clients, attorneys and staff. Provides information in person, via email or by phone with courtesy and professionalism. Follows up with appropriate parties to communicate billing status. Troubleshoots and communicates issues with billing; coordinates with the Data Processing and Accounting departments. Periodically handle tasks from the Controller and Director of Support Services. Keeps Supervisor informed of the status of billing work; maintains a calendar of billing deadlines; prepares bills in advance of due dates. Minimum Qualifications: Minimum of two years billing experience in a legal environment required. Proficient in Microsoft Office Applications, specifically Excel and Word. Excellent interpersonal skills. Self-motivated, pro-active and responsible individual able to work under minimal supervision. Good written and oral communication skills. Highly organized with attention to detail. Oriented toward teamwork. Ability to complete projects within required time frame. Ability to proofread invoices for grammatical, typographical or spelling errors. Ability to organize and prioritize numerous tasks and complete them under time constraints. Reports to the office in a reliable and punctual manner. Able to work as part of a team to meet the billing and administrative requirements of the Firm. To apply, please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be based on qualifications for the position. Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.

SEND RESUMES/APPLY TO:         https://apps.viglobal.com/chapmanselfapply/viRecruitSelfApply/ReDefault.aspx?FilterREID=5&FilterJobCategoryID=1&FilterJobID=132            

Posted: October 20, 2017

Accounting Clerk

Hinkhouse Williams Walsh - Sole Office
35 Attorneys; 12 Staff

Reports to the Administrator
LOCATION: 180 N. Stetson, Suite 3400, Chicago, IL
EDUCATION: Bachelor's Degree
EXPERIENCE: Law firm and/or accounts payable experience a plus.
DESCRIPTION: The Accounting Clerk supports the operations of the firm in general accounting duties. Job Duties / Skills Desired: - Knowledgeable about accounting practices, including accounts payable and expense recovery processes; - Knowledgeable about law firm billing and conflict checking practices; - Experience with PCLaw, or similar billing software; - Ability to handle confidential matters discretely; - Effective problem solving skills and ability to prioritize, multi-task, and work well under pressure; - Effective communication skills. No recruiters, please. 
SEND RESUMES TO: gko@hww-law.com
Posted: October 16, 2017

Billing Manager

Aon Corporation
50 Attorneys; 25 Staff - Law Dept

Reports to the Chief Operating Officer, Law Department
LOCATION: 200 E. Randolph St., Chicago, IL
EDUCATION: Bachelor's degree preferred.  Accounting or Finance degree preferred
EXPERIENCE:  • 5 plus years of experience with legal billing systems and processes. • Bachelor’s degree preferred, accounting degree a plus. • Strong written and oral communication skills. • Ability to work with all levels in the organization. • Self- starter with the ability to identify and implement process improvement. • High level of integrity and ability to work with confidential matters • Demonstrated attention to detail
DESCRIPTION: • Own the full scope of electronic and paper billing for Aon’s global law department . • Solve and coordinate with others on routine and special billing requests and projects • Perform transactions, coordinate data, projects, and accounts of a highly specialized, advanced, or sensitive nature. • Build rapport to establish and maintain solid client and third party relationships. • Work on special projects and additional duties as assigned
APPLY ONLINE BY VISITING:  http://jobs.aon.com/aon/billing-manager-law-department
Posted: October 12, 2017

e-billing Analyst

Seyfarth Shaw LLP  - Main
250 Attorneys; 600 Staff
Reports to:            e-billing Supervisor

LOCATION:            233 S. Wacker Drive, Suite 8000, Chicago, IL 60606      

EDUCATION:         College degree preferred or equivalent work experience.   

EXPERIENCE:     • 1-2 years legal billing experience preferred. • Familiarity with evendor websites. • Exceptional organizational and follow-up skills. • Strong verbal and written communication skills. • Proactive and professional in team working environment • Professional, detail oriented, dependable, flexible and efficient.        

DESCRIPTION:             • Responsible for all aspects of e-billing for assigned e-billing vendors, including submitting invoices through the e-billing hub and documenting progress within the eHub and Ebilling Tracker. • Submit timekeepers, budgets and accruals to evendor websites when necessary. • Assist billing coordinators, attorneys, secretaries and clients with day to day e-billing questions and concerns. • Monitor e-billing daily for rejections and new invoices to e-bill. • Resolve aged, reduced, appealed and/or rejected invoices timely and within allotted client and/or vendor specific timeframes. • Work closely with supervisor and managers to resolve any e-billing or client e-billing issues.

SEND RESUMES/APPLY TO:      https://seyfarth.wd1.myworkdayjobs.com/en-US/SSStaffCareers/job/Chicago/E-Billing-Analyst_170248

Posted: September 13, 2017 

Billing Coordinator

Kluever & Platt  - Sole

18 Attorneys; 30 Staff

Reports to:                    Chief Financial Officer       

LOCATION:           65 E. Wacker Place, Suite 2300

EDUCATION:     Four year college or university degree.

EXPERIENCE:             2-3 years of relevant work experience in a legal setting is a plus. Must have stable work history.

DESCRIPTION:      Kluever & Platt, LLC is a Chicago-based law firm, serving clients in a variety of legal services throughout Illinois. Our law firm specializes in Business Counseling, Creditor’s Rights, Litigation and Real Estate. Kluever & Platt, LLC is currently seeking an experienced Billing Coordinator to join our Billing Department. As a law firm our duty is to provide the highest quality and timely legal services to our clients. Therefore, accuracy, professionalism and adherence to industry standards are essential. Reporting to the CFO, the successful candidate will work closely in the execution of the financial strategy of the Firm. Applicant must be able to perform in a fast-paced environment with tight deadlines and strict standards. Essential Duties and Responsibilities • Day to Day Management of all billing personnel. • Prepare and present weekly reporting for billing meeting. Weekly reporting includes; referral intake by department, data tracked per department, billing trigger events, and time keeper hours for prior week. • Monitoring Accounts Receivable (A/R) which includes: Hourly, Flat Fee – Default, and cleaning up aged or bad A/R reporting. • Monthly Reporting; critical analysis of billing reports, billing reconciliation, oversight of generating billing reports for Hourly and Flat Fee – WIP , A/R reporting and review Technology Skills • Proficiency with QuickBooks and an industry standard time and billing software (i.e. Time Slips). • Proficiency with creating, running and filtering database oriented reports in Crystal or Business Objectives. • Demonstrates high level of proficiency with MS Office. This includes Excel spreadsheets and advanced features such as pivot tables, charts, graphs and formulas.

SEND RESUMES/APPLY TO:             resumes@klueverplatt.com

Posted: September 5, 2017