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Billing Coordinator

Handler Thayer-  Sole Office

16  Attorneys; 8 Staff

Reports to:    Firm Administrator

LOCATION:      191 N. Wacker Drive
EDUCATION:    Four-year college degree or equivalent work experience

EXPERIENCE:    Minimum 1-3 years Billing experience in a Legal or Professional Services firm environment •  Billing software experience (Perfect Law or similar software preferred) • Proficiency in Microsoft Office •  Excellent oral and written communication skills • Ability to prioritize effectively and handle multiple priorities at a time while producing a high quality work product.

DESCRIPTION:    The Billing Coordinator is primarily responsible for ensuring accurate, timely and adequately-detailed client billing by supporting assigned attorneys with client accounts. This is a hands-on position that involves working independently and proactively on all aspects of the day-to-day billing. Responsibilities: • Review and bill attorney hours and disbursements to clients • Review and edit draft bills in response to attorney requests • Apply retainer funds as directed by attorney • Execute final bills in a timely manner  • Open matters in billing system, perform conflict checks, prepare engagement letters and conflict waivers • Communicate with clients to resolve billing/collections issues • Organize and maintain billing files  • Perform special projects as assigned • Ad-hoc reports as requested.

SEND RESUMES/APPLY TO:   rregas@handlerthayer.com

Posted: October 12, 2018


Confidential-  Main Office

50  Attorneys; 37 Staff

Reports to:    Controller

LOCATION:      Chicago, IL
EDUCATION:    College degree in Accounting or Business

EXPERIENCE:    2-5 years work experience (law firm or accounting firm)
DESCRIPTION:  Primary Duties and Responsibilities include, but are not limited to: • Entry of vendor invoices into accounting system including scanning all client related invoices into document management system • Review and processing of all electronic employee expense reports (firm and client related) • Processing of check runs • Reconciliation of vendor statements on monthly basis • Reconciliation of credit cards on monthly basis • Process and file accounts payable paperwork at completion of check run • Process and submit employee reimbursement ACH file to bank for  Controller approval • Process and submit any necessary vendor wire transfers for Controller approval • Obtain client authorization or support needed for e-billing expenses • Maintain vendor records and 1099 reporting
• Preparing daily cash deposit, recording of cash receipts in accounting system and investigate short-pays • Processing of writes offs on a monthly basis • Audit of accounts receivable amounts for potential write off (reconciliation with e-billing websites) • Accounts receivable collections follow-up • Maintain fixed assets ledgers and depreciation schedules on a monthly basis; insure proper recording of new purchases and disposals • Reconciliation of accounts, as needed • Prepare and post journal entries • Assist Controller with actual to budget comparison, as needed • Assist Controller in preparation of annual audit/review by external accounting firm • Prepare labels and maintain files as needed within the department. • Prepare correspondence as needed within the department • Provide back-up support to conflict check process • Perform such other accounting, financial, or administrative tasks as may be required from time to time – quite often on short notice - by the Controller • Establishing and maintaining appropriate internal control safeguards • Compliance with generally accepted accounting principles and practices • Ad hoc projects, as needed  Qualifications: • A minimum of 2 years relevant work experience is ideal (experience with law firm or accounting firm) • A Bachelors degree (accounting or business degree is ideal) or a college degree in an appropriate field or equivalent combination of education and experience • Strong knowledge of Microsoft Excel and Word • Attention to detail and ability to multi-task is an asset • Excellent organizational skills • Ability to work well in a team environment • Must be skilled in dealing with financial and numeric data. • Ability to handle sensitive and confidential matters with discretion • Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures.

SEND RESUMES/APPLY TO:   LawFirmEmployer@yahoo.com

Posted: September 27 ,2018

Accounting Manager

Aronberg Goldgehn  -  Sole Office

42 Attorneys; 35 Staff

Reports to:    Co-Managing Members

LOCATION:      Chicago, IL
EDUCATION:    Bachelor's degree in Accounting and/or Finance.  CPA strongly preferred

EXPERIENCE:    At least 7 years of comprehensive Accounting and Finance experience within a law firm
DESCRIPTION:  Downtown mid-size law firm seeks a hands-on, highly organized, multi-tasking Accounting Manager to work within the firm’s 5 person accounting department.  Great work environment and benefits package.  Firm will also consider a Controller seeking a part-time role. Responsibilities include: • Hires, trains and supervises accounting, billing and conflicts personnel • Oversees opening of new clients/matters • Tracks and maintains all attorney billing rates (standard and special client rates) • Supervises and assists accounting personnel in bank reconciliations • Supervises and assists accounting personnel in creation of journal entries, trial balance review and preparation of monthly financial reporting package • Produces special financial reports and analysis as requested by Managing Partners
• Assists in monitoring compliance with accounting, time entry, billing and collections • Prepares annual budget; revises throughout the fiscal year • Manages banking relationships, all accounts and lines of credit, and tracks cash-flow • Manages retirement plan with partner trustees • Prepares profitability reports on a semi-annual basis, and as needed for any departmental or client analysis • Prepares pro-forma scenarios for potential lateral attorneys and for movements of members from non-equity to equity status • Supervises and assists in tracking of all attorney bonus plans and of-counsel arrangements • Oversees and performs annual end of year closing processes • Produces end of year financial package • Prepares accrual to cash adjustments and provides year-end financial information and schedules to tax accountant for tax return preparation, reviews tax return • Assists legal administrator in preparation of Professional Liability Insurance application • Participates in surveys of law firm performance and provides analysis to management • Serves as back-up for accounting processes such as payroll, accounts payable, accounts receivable and billing • Assists and advises Managing Partners in connection with financial and accounting aspects of short and long-term planning and strategy

SEND RESUMES/APPLY TO:  hr@agdglaw.com

Posted: September 26 ,2018