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Pitch and Proposal Coordinator

Katten Muchin Rosenman LLP- Main Office

300  Attorneys- 300 Staff

Reports to:     Senior Pitch and Proposal Manager

LOCATION:      525 West Monroe Street, Chicago, IL 60661

EDUCATION:   Bachelor’s degree in a related field required and two years of marketing experience, preferably in a legal or professional services firm.

EXPERIENCE:  Knowledge, Skills and Abilities • Bachelor’s degree in a related field required and two years of marketing experience, preferably in a legal or professional services firm. • Experience working on proposals, reading and analyzing requests for proposal (RFPs).
• Exceptional organization and ability to work in deadline-driven environments and work within teams to complete projects. • Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills. Proactive with excellent troubleshooting, problem resolution, and follow-through skills. • Possess excellent knowledge of grammar, spelling, punctuation, proofreading, and formatting; perform administrative functions and prepare relevant documentation; proofread material for grammatical, typographical, and spelling errors; and perform file maintenance. Attention to detail and accuracy is essential. • Proficiency with Microsoft Office Suite (Word, Excel, Access, and PowerPoint) required. Database management skills desired. • Excellent interpersonal, verbal, and written communication skills. • Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information and maintain effective relationships with a diverse group of attorneys, clients, staff and outside vendors and contacts. • Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. • Ability to act independently and make decisions within scope of the position’s responsibilities. • Ability to operate standard office equipment including computer, laser printer, telephone, photocopier, scanner, calculator, facsimile, etc. • Ability to occasionally retrieve and distribute marketing/desktop publishing materials, written documentation or office supplies weighing up to 20 pounds. We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution; transportation fringe benefit program; back-up care option; generous paid time off policy; and long-term and short-term disability policies. Katten Muchin Rosenman LLP is an Equal Opportunity Employer/AA-M/F/SO/Disability/Veteran

DESCRIPTION:  About Katten Muchin Rosenman LLP.-  Katten is a firm of first choice for clients seeking sophisticated, high-value legal services in the United States and abroad. Our nationally recognized practices include corporate, financial services, litigation, real estate, environmental, commercial finance, insolvency and restructuring, intellectual property, and trusts and estates. Our more than 650 attorneys serve public and private companies, including a third of the Fortune 100, as well as a number of government and nonprofit organizations and individuals. We provide full-service legal advice from locations across the United States and in London and Shanghai.  
Summary for the Pitch and Proposal Coordinator Position Under the general direction of the Senior Pitch and Proposal Manager and according to established Firm policies and procedures, the Pitch and Proposal Coordinator works closely with the Firm’s marketing and business development personnel to develop timely, high-quality and competitive proposals. The Pitch and Proposal Coordinator is responsible for the development of pitches and proposals, which may include ensuring that documents are secure in keeping with Firm standards, facilitating the proposal review process and guiding production of the final drafts. The position maintains professionalism and strict confidentiality in all client and Firm matters. Essential Job Duties and Responsibilities include, but may not be limited to, the following. Other duties may be requested and/or assigned. • Support proposal team with proposal development from capture to award. • Assist with RFP, RFQ, award submittals and application responses. • Work closely with the Firm’s marketing and business personnel to develop timely, high-quality, and competitive proposals. • Draft proposal content such as introduction, overview, project approach and cover letter. • Create qualifications packages to include relevant practice group descriptions and experience. • Maintain consistent brand identity through document templates. • Edit and proofread qualification statements, pitch books, proposals and other related materials. • Lead the production effort such as formatting, editing, printing, copying, tab covers, producing binders and electronic media.
• Coordinate the design process for specialty materials with the Creative Services team. • Work with the proposal team to ensure that deadlines are met. • Assist with content management of past and current proposals, as well as, standardized RFP responses.
• Assist with tracking pitch and proposal outcomes. • Ensure that documents are secure and in keeping with Firm standards. • Responsible for communicating the progress of proposals to the Senior Pitch and Proposal Manager.

SEND RESUMES/APPLY TO:  http://chp.tbe.taleo.net/chp04/ats/careers/requisition.jsp?org=KATTMUCH2&cws=1&rid=5904

Posted: January 15, 2019


Practice Development & Communications Coordinator

Vedder Price- Main Office

200  Attorneys- 300 Staff

Reports to:     Practice Development Manager

LOCATION:      222 N. LaSalle, Ste 2600 Chicago IL

EDUCATION:   Bachelor’s degree in PR/communications/marketing (or related discipline) required.

EXPERIENCE:  A minimum of four years of demonstrated success in public relations/communications required.  Law firm/professional services experience preferred.

DESCRIPTION: The Practice Development and Communications Coordinator (Coordinator) works closely with the Practice Development Managers to support the marketing and business development efforts of various practice groups across all firm offices. This Coordinator’s time is divided into two major activities:  (1) supporting the practice development activities of the managers and (2) supporting the communications needs of the firm. This position will be in either the Chicago or New York Office. Practice Development Support:  The Coordinator works under the supervision of a manager but is responsible for spearheading assigned projects and coordinating all activities associated with those projects. The Coordinator is expected to understand and help improve the department’s procedures, tools and initiatives and to keep team members and supervisors informed on the status of projects. The ideal candidate understands the legal industry; is experienced in providing proactive problem-solving to busy attorneys; is a strong writer and communicator; and thrives in a fast-paced, deadline-driven environment.  The Coordinator will provide support on pitches, RFPs and other practice group-driven materials. Communications Support:  The Coordinator works with the firm’s lawyers and members of the Marketing Department to enhance the firm’s internal and external communications. Key responsibilities include social media support, website support and internal communications as assigned. This position reports to a Practice Development Manager and collaborates closely with all other managers in the department. Duties & Responsibilities: Works with Practice Development Managers to coordinate marketing and business development initiatives for specific practice groups across the firm’s offices; this includes drafting and producing marketing proposals and RFP responses, including content development, final document preparation and follow-up -Edits, maintains and updates practice-specific pages of the firm website and intranet, as well as marketing collateral and attorney bios; drafts, reviews and contributes to key messaging and content of brochures and other collateral materials, including directory submissions -Works with other marketing team members to identify and coordinate appropriate practice group business development initiatives, such as seminars and trade shows, newsletters, presentations and other events- Manages the day-to-day activities associated with these initiatives with moderate supervision- Maintains current and accurate case lists, descriptions, case studies and client lists for use in marketing and business development efforts
Provides research support for various initiatives utilizing research subscriptions and databases. -Prepares submissions to legal directories such as Chambers and Legal 500

SEND RESUMES/APPLY TO:  ggrunloh@vedderprice.com

Posted: January 14, 2019


Practice Development Manager

Vedder Price- Main Office

200  Attorneys- 300 Staff

Reports to:     CMO

LOCATION:      222 N. LaSalle, Ste 2600 Chicago IL

EDUCATION:   Bachelor Degree in marketing required

EXPERIENCE:   Minimum 8 to 10 years’ experience in a marketing/communications function within professional services required; law firm experience preferred.

DESCRIPTION: The Practice Development Manager is responsible for managing client development programs for several labor & employment and litigation practice groups to be assigned by the Director of Marketing.  The PD Manager wears many hats and is responsible for staying on top of present and emerging trends in specific client industries, creating and implementing multi-faceted strategies to raise the profiles of the practices and attorneys as well as collaborating with attorneys on business development plans. Significant responsibility and autonomy will be afforded candidates who demonstrate independent judgment, strategic and diplomatic thinking and the ability to function effectively at several levels.  The PD Manager may also provide daily oversight of the PD Coordinators (individual assignments vary) ensuring the timely completion of marketing-related activities.  The PD Manager analyzes and resolves work issues on a day-to-day basis under supervision of the Director of Marketing.  In this supervisory role, the PD Manager is accountable for the work and actions of the Coordinators they oversee.  Duties & Responsibilities: · Assigns work: Assign tasks and projects to the Coordinators explaining how those duties are to be done (i.e. what level of performance will meet the supervisor’s expectations) and communicate how the successful performance of those duties will be measured. Effective communication is key to ensuring the Coordinators are productive and accurate in the work product they produce.  The PD Manager is the role model and leader for those who report to him/her.
· Advise the Marketing Director of project status · Meet established deadlines for all projects and oversee flawless execution · Support and assist Coordinators in managing workload · Perform the duties of the Coordinators in their absence or assure that their duties are covered by others · Training and development:  Ensure Coordinators have the tools and training needed to carry out their duties; communicate firm policy and procedures to Coordinators; provide ongoing guidance to Coordinators. · Participates in performance evaluation: Participate in reviewing and evaluating work product, method and procedures on an ongoing basis; meet with Coordinators to identify and resolve problems as they occur; and participate in preparation of a written evaluation annually in conjunction with the Marketing Director. · Administrative duties:  Approve time cards, ensure workload is distributed in advance of vacation schedules and other various administrative functions as necessary. Skills & Competencies: · Excellent organizational, interpersonal relations, written and oral communication skills required · Strong client service attitude required · Needs to work well under pressure and be an excellent problem-solver and team player · Must have the ability to organize and prioritize and meet deadlines · Strong attention to detail is necessary

SEND RESUMES/APPLY TO:  ggrunloh@vedderprice.com

Posted: January 14, 2019


Events Coordinator

Vedder Price- Main Office

200  Attorneys- 300 Staff

Reports to:     Practice Development Manager

LOCATION:      222 N. LaSalle, Ste 2600 Chicago IL

EDUCATION:   Bachelors Degree

EXPERIENCE:   Minimum 4-8 years’ experience in events/marketing in a law firm or professional services organization required.

DESCRIPTION: The Events Coordinator is responsible for planning, coordinating and executing various Firm events such as seminars, conferences, webinars and other special events in support of the Firm’s goals and objectives.  The Events Coordinator will work independently and with other members of the Marketing department as well as members of other Firm departments, attorneys and a variety of external vendors, as appropriate.  The ideal candidate should have the ability to conceptualize and manage the staging of events from planning and development through execution and post-event follow-up. Day-to-day work load includes researching venues and vendors; working with attorneys, graphic designers and Firm departments to create and compile event materials; ensuring CLE requirements are met where applicable, creating mailing lists; managing the process for electronic announcements and invitations; pre-event logistics and on-site event staffing; tracking requests made for events and maintaining the  activity calendar; assisting with post-event follow-up; as well as providing support for third-party conference sponsorships including managing the delivery of guest invitations, advertisements, attorney biographies and practice descriptions. The Coordinator is a part of the Marketing department and works across all practices and with all Marketing team members as well as works directly with firm attorneys.  Responsibilities: • Oversee the events function which is high volume with more than 100 events annually (20-30 active at any given time). This includes directly managing a majority of events, but also enabling other marketing staff and other staff in the firm to deliver high-quality events.  Manage and share the marketing events calendar. 
• Manage all event logistics, including approval forms, budgeting, facility arrangements for room set-up including coordinating and reviewing detailed contracts, technical assistance and catering/BEOs. • Coordinate delivery of all items needed for event including registration information, name tags and handout materials, CLE-related items as well as production and set-up of visual presentations. • Produce seminar and special event follow-up materials, such as final attendance reports, budget summaries and work with the BD Managers on post-event reports. • Work with CRM team before and after events to ensure InterAction is reflective of event information, including detailed tracking of attendees, cancellations, and “no shows”, and contact updates. • Work with social media team to prepare content for event-related posts

SEND RESUMES/APPLY TO:  ggrunloh@vedderprice.com

Posted: January 14, 2019


Practice Development Assistant

Seyfarth Shaw- Main Office

800 Attorneys- 2000 Staff

Reports to:     Director of Practice Development

LOCATION:      233 S. Wacker Drive, Suite #8000

EDUCATION:  Undergraduate degree in business or related field or equivalent job experience

EXPERIENCE: One-to-two years of experience in a professional services environment. Law firm experience preferred but not required.  Superior organizational skills, extreme attention to detail, and ability to multi-task in a fast-paced and dynamic environment.
Working knowledge of Microsoft Office Suite, especially Microsoft Excel and PowerPoint.  Ability to efficiently plan and manage time while handling projects for multiple supervisors and competing deadlines. Exceptional written and interpersonal communication skills needed to follow written and/or oral instructions, provide information, and maintain effective relationships with firm personnel -  including management, a diverse group of attorneys, clients and staff.  Ability to exude a high level of professionalism, courtesy and diplomacy through in-person, email and telephone communication. Exhibit high degree of initiative and independent judgment with excellent troubleshooting and follow-through skills.  Demonstrates a willingness to learn and is receptive to feedback. Regularly demonstrates professionalism, respectful of all colleagues, and ability to be flexible with tasks and requests.

DESCRIPTION:  The Practice Development Assistant will assist the Practice Development Director, Managers and Coordinators with the practice management, marketing and business development initiatives by providing the support and coordination necessary for a successful outcome.  The Assistant will play an active role in the development and implementation of key initiatives and programs and will be responsible for coordinating the activities of project stakeholders to ensure successful and on-time project execution.  Candidate should be a highly motivated self-starter with an attention to detail and the ability to manage multiple projects concurrently. Position reports to the Practice Development Director for Labor & Employment.  Job Description  Assist Practice Development Director, Managers and Coordinators with development of monthly practice group financial reports utilizing Microsoft Excel.  Coordinate monthly Practice Group meeting schedules with IT and office leads to ensure smooth video conference connections as well as specialized AV needs.
Support Practice Development team with the execution of Practice Group Business Plans. Assist with all aspects of development and coordination of handout materials for department meetings, practice group meetings, client breakfast briefings, and client webinars.
Work on and help draft internal communications for the department including but not limited to: newsletters, alumni content, invitation content, surveys, and announcements. Manage all aspects of the Practice Group portal pages, including decision-making on content postings. Coordinate national CLE programs, logistics and communication.  Support PD team with preparation of league table submissions and reference management. Various ad hoc projects as needed and requested

SEND RESUMES/APPLY TO: https://www.seyfarth.com/Staff

Posted: January 9, 2019


Litigation Business Development & Marketing Specialist

Dykema- Branch Office

65  Attorneys- 68 Staff

Reports to:     Chief Business Development & Marketing Officer

LOCATION:      10 S. Wacker Drive, Chicago, IL

EDUCATION:  Bachelor’s Degree preferred, or a comparable level of training such as that which may be acquired through additional work experience.

EXPERIENCE:  Minimum of 5 years business development or marketing experience in a professional services firm.   Strong capabilities with research and analytical tools.  Microsoft Office products and social media are required.  Graphics design software preferred.

DESCRIPTION:  Dykema, a leading national law firm, has an opening in Chicago for an experienced Litigation Business Development and Marketing Specialist to provide cross-functional support to the efforts of the Business Development and Marketing team. In addition to executing on daily and strategic initiatives, the Specialist will also identify, participate in and manage special projects to improve team effectiveness and pursue business development opportunities. The specialist will use insights from market and competitive analysis to create the most effective deliverables. Completes other projects as requested

SEND RESUMES/APPLY TO: https://www.dykema.com/careers-staff-opportunities.html

Posted: January 8, 2019


Strategic Pricing Coordinator

Seyfarth Shaw- Main Office

800 Attorneys- 2000 Staff

Reports to:     Strategic Pricing Manager

LOCATION:      233 S. Wacker Drive, Suite #8000

EDUCATION:  bachelor's Degree required

EXPERIENCE:  Ideally, this position requires some experience in a law firm environment.  Bachelor’s Degree required. Demonstrated ability to communicate persuasively, both orally and in writing, on a prepared and extemporaneous basis. Ability to work under multiple deadlines with attention to time-sensitivity. Ability to adapt to changing priorities and maintain a productive and committed work effort, meeting deadlines and managing workload. Ability to work with others effectively in a team or cooperative environment to complete projects and to reach established goals and objectives in a timely manner. A hands-on self-starter with the desire, drive, and ability to establish and maintain credibility among the firm's Partners, officers and other decision makers. Ability to analyze and interpret information from a variety of sources, apply critical and creative thinking to draw conclusions or develop solutions to complex problems. Ability to provide quality client service to both internal and external contacts, regarding matters of a complex nature. Requires patience, creativity and discretion.  Demonstrated proficiency in all Microsoft office products, specifically Excel and Access.  Very strong Excel skills a significant plus.  Familiarity with data warehouse extraction and budget platforms.

DESCRIPTION:  This position is open to our offices in Atlanta, Chicago, and Washington, D.C.*  Working under the supervision of the Manager, Strategic Pricing and Managing Director, Strategic Pricing and Business Solutions, the Strategic Pricing Coordinator (SPC) plays a critical role in assisting with the financial analytical functions of alternative fee arrangements (AFA),client/matter profitability, and general pricing strategy.  In addition, this person will assist the team in devising creative alternative fee arrangements, managing the review/approval process, developing reporting capabilities, and implementing strategies for leveraging AFAs to the betterment of the Firm.   Job Description:   Work with attorneys, the proposal team, Finance and the members of the Strategic Pricing department, as well as the Chief Marketing & Business Development Officer to prepare the financial and pricing responses to client RFP submissions. Work with Department and Practice Group leaders to develop and implement staffing and budget templates that can be used as the basis for efficient development and evaluation of AFAs for recurring matter types.  Evaluate the reliability of the templates and work with the subject matter experts to edit the templates based on the findings. By using our internal tools and in coordination with Finance, mine information about our past investment in different types of work to develop reliable budget estimates and/or AFAs for new opportunities. Understand the different type of AFAs available and what AFA works best with different areas of law.
Participate in training practice group leaders and practice development team on best practices for pricing strategies. Shepherd the approval process for pricing requests, based on Firm guidelines and best practices. Assist with the AFA workflow process to include matter intake, financial modeling, evaluation of staffing models and internal billing practices.

SEND RESUMES/APPLY TO: https://www.seyfarth.com/Staff

Posted: January 8, 2019


Sr. Proposal Writer

Seyfarth Shaw- Main Office

800 Attorneys- 2000 Staff

Reports to:     Director of Proposals

LOCATION:      233 S. Wacker Drive, Suite #8000

EDUCATION:  Four-year college degree, with a minimum of seven years of proposal and/or marketing writing experience at a large law firm or professional services organization.

EXPERIENCE:  Qualifications:  The ideal candidate will have proven experience in the following areas: Four-year college degree, with a minimum of seven years of proposal and/or marketing writing experience at a large law firm or professional services organization.
Dependable, proactive team player who works collaboratively and cooperatively with others in a team-oriented environment. Demonstrated writing ability, aptitude for sales and project management. Strong client service ethic. Strong project management, and multi-tasking skills and the ability to work effectively in high-pressure situations requiring adherence to tight deadlines. Strong leadership qualities, the ability to work independently and take initiative. Strong problem solver and consensus builder. Respect for complementary skill sets.
Hands-on with a proven "make it happen" mindset; demonstrated resourcefulness and self-directed behavior.Working knowledge of MS Word, Excel, PowerPoint. Familiarity with InterAction and Breeze a plus.

DESCRIPTION:  The Sr. Proposal Writer will provide core and key written content for the firm’s responses to strategic opportunities, including requests for proposals (RFPs) and high-level in-person pitch opportunities.  He or she will work as a part of a team to manage large-scale RFP responses, and also will be expected to manage smaller proposals independently.  Job Description-- Work with Director of Strategic Opportunities, partners and other stakeholders to develop and align the firm's value propositions and key messages in written form. This includes: Developing an intimate working knowledge of the firm, its practice groups and the industries it serves. Developing, updating and maintaining standard RFP and pitch template language across departments and practice groups, and maintaining and working in the firm’s pitch language database when needed. Developing tailored and responsive content on a variety of sources, including subject-matter expert interviews and existing collateral. Working with partners to develop a strategy for the RFP response and coordinating participation and responses across partners. Writing and editing original text for all client proposals with attention to crafting narrative formats that are consistent across practice groups – ensuring all materials sound like “one voice”.
Tailoring boilerplate content to answer questions in a strategic, dynamic and directly responsive manner. Confirming that proposals meet submission requirements and ensure proper and timely delivery.  Additional responsibilities include coordinating with multiple departments and practice areas to develop effective proposals that are delivered on time. This includes: Developing and managing projects plans (timelines, milestones, dependencies, deliverables) for specific RFP projects. Tracking of RFP activity, including follow-up activities with marketing personnel and lawyers to determine outcome and/or next steps. Document and share results and best practices with internal stakeholders. Ensure grammar/spelling/punctuation accuracy and consistency in style across all language content.
Proofreading, editing and drafting of other materials on an as needed basis.

SEND RESUMES/APPLY TO: https://www.seyfarth.com/Staff

Posted: January 8, 2019


Marketing Technology Coordinator

Seyfarth Shaw- Main Office

800 Attorneys- 2000 Staff

Reports to:    Marketing Technology Manager

LOCATION:      233 S. Wacker Drive, Suite #8000

EDUCATION:   Bachelor’s degree in business or marketing

EXPERIENCE:  Qualifications Educational and Experience Requirements Bachelor’s degree in business or marketing 1-3 years of experience in marketing technology Legal industry experience preferred. Experience with InterAction, Tikit, Vuture and Web systems strongly preferred. Skill Requirements  Working knowledge of CRM, E-marketing and web systems Excellent computer literacy skills HTML and design skills Knowledge of Microsoft Office Suite (Excel, Outlook,PowerPoint, and Word) with strong emphasis in Excel Knowledge of Adobe Programs preferred (Dreamweaver,Photoshop, Indesign, Acrobat) Ability to work effectively in a fast-paced environment andlearn new technology concepts and skills quickly. Good analytical skills, organized and possess a strong eye for detailSpecial Working Conditions. Lifting up to 25 lbs.

DESCRIPTION:  Under the supervision of the Marketing Technology Manager, this position is responsible for assisting in the administration of the firm’s marketing technology stack, serving as a subject matter expert to stakeholders throughout the firm. This role is responsible for providing technical solutions for the firm’s various Marketing needs within the firm’s CRM system, e-Marketing solutions and website/CMS. This is a key role that will be at the center of our ability to use marketing technology to support stakeholders throughout the firm and make significant contributions and improvements. Job Description Provide global support to the firm’s stakeholders on all facets of the firm’s marketing technology stack, including the firm’s CRM system (InterAction), e-Marketing solutions (Tikit), website (CMS) and other systems Collaborate with content and creative teams to design and execute custom technology solutions for various marketing campaigns Manage the firm’s bio updates mailbox, ensuring accurate and on-time delivery of bio update requests and other website related requests using the firm’s CMS. Serve as an InterAction “super admin user," supporting various projects and on-going tasks such as: (1) QA testing of system updates, (2) building custom reports, (3)  constructing complex searches using Boolean logic techniques and (4) supporting the overall use across the Firm Operate as a firm marketing data steward, processing DCM tickets and ensuring data integrity, freshness and availability Deliver end-user training and process documentation for any of the firm’s Marketing Technology systems based on routine system use and as needed for attorney and staff requests. Complete complex ad-hoc HTML formatting and embedding requests for the firm's email campaigns and website. Monitor and organize the firm’s publication and event mailboxes by responding to client inquiries and providing quality customer service .Process occasional Marketing Technology invoices using the firm’s billing system (Chrome River) Other duties and projects as assigned.

SEND RESUMES/APPLY TO: https://www.seyfarth.com/Staff

Posted: January 8, 2019